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    Running a Good Business, Book 6: Choosing Technology - High Tech or Low?
    Running a Good Business, Book 6: Choosing Technology - High Tech or Low?
    Running a Good Business, Book 6: Choosing Technology - High Tech or Low?
    Ebook78 pages55 minutes

    Running a Good Business, Book 6: Choosing Technology - High Tech or Low?

    By Claude Whitmyer

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    About this ebook

    One in a collection of short, hands-on guides to managing the ins and outs and ups and downs of starting and growing a small, micro or one-person business driven by personal values and offering the unique lifestyle of self-employment. This volume offers a detailed process and specific criteria for choosing appropriate technology to make your office hum.

    Table of Contents for this Volume

    Chapter 1: When is Technology Right for Your Business?
    Chapter 2: Equipping the Low-Tech Office
    - Typewriters
    * Features
    * Costs
    - Phone Answering Machines
    * Key Features
    * Optional Features
    * Cost
    Chapter 3: Equipping a Higher Tech Office
    - How Much Of My Income Should I Spend On New Technology?
    - How to Choose
    - All-In-One Printers
    * Will it reduce my expenses?
    * Will it increase my income?
    * Will it save time or increase my output?
    * Is this a new technology, or has it been around a while?
    * How much will supplies and maintenance cost?
    * How long will it take me to learn to use it?
    * Will I have to continue to use the old manual system too?
    * What about additional costs?
    * What is the real life of the equipment?
    * So, should I buy an all-in-one printer?
    - Computers
    * Decide what you want to do.
    * Find the software that does that.
    * Buy the hardware it runs on.
    Chapter 5: Evaluating Your Computer Choices
    - Will it reduce my expenses?
    - Will it increase my income?
    - Will it save time or increase my output?
    - Is this a new technology, or has it been around a while?
    - How much will supplies and maintenance cost?
    - How long will it take me to learn to use it?
    - Will I have to continue to use the old manual system too?
    - What will be the additional costs?
    - What is the real life of the equipment?
    - Printers are another matter.
    - So, should I buy a computer?
    - Guidelines for buying a Computer
    Resources
    - Software
    - Feedback Loop Software
    - Time Saving Office Equipment
    About the Authors

    LanguageEnglish
    PublisherClaude Whitmyer
    Release dateJul 21, 2011
    ISBN9781452493695
    Running a Good Business, Book 6: Choosing Technology - High Tech or Low?
    Author

    Claude Whitmyer

    Claude Whitmyer is the co-author of Running A One-Person Business, and editor of two anthologies, Mindfulness and Meaningful Work: Explorations in Right Livelihood and In The Company of Others: Making Community in the Modern World. As a business consultant with more than 30 years of experience, he has provided resources, training, and guidance to many hundreds of individuals seeking creative and meaningful work in both the for-profit and not-for-profit sectors. He has also worked with managers in such corporations as the American Hospital Association, Apple Computer, Hewlett-Packard, Fujitsu America, NASA, Pacific Bell, and Southland Corporation.

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      Book preview

      Running a Good Business, Book 6 - Claude Whitmyer

      ~~~***~~~

      Book 6, Running a Good Business: Choosing Office Technology

      By Claude Whitmyer and Gail Terry Grimes

      Published by FutureU Press, a division of The University of the Future, LLC

      Smashwords Edition

      Copyright © 2011 by Claude Whitmyer and Gail Terry Grimes. All rights reserved.

      License Notes: This ebook is licensed for your personal use only. This ebook may not be re-sold or given away to other people. If you would like to share this book with another person, please purchase an additional copy for each recipient. If you're reading this book and did not purchase it, or it was not purchased for your use only, then please return to Smashwords.com and purchase your own copy. Thank you for respecting the hard work of the author.

      This ebook is not meant to be a substitute for legal or professional advice. It is the reader's responsibility to verify that the facts and general advice in this ebook apply.

      ~~~***~~~

      Table of Contents

      Chapter 1: When is Technology Right for Your Business?

      Chapter 2: Equipping the Low-Tech Office

      Chapter 3: Equipping a Higher Tech Office

      - How Much Of My Income Should I Spend On New Technology?

      - How to Choose

      Chapter 4: Evaluating Your Computer Choices

      Resources

      About the Authors

      ~~~***~~~

      He who dies with the most toys wins! has been a popular and seductive notion on and off since the 1980s era of greed is good. Even today, we all want some or all of the latest greatest toys and equipment coming to market.

      However, an effectively run small, micro or one-person business will absolutely avoid this game. If you have plenty of discretionary income and want to take pleasure in playing with the latest electronic and mechanical toys, then have at it. For anyone else, be sure that keeping your toy box full of the newest and neatest can be comfortably justified as a wise business decision.

      The best way to avoid high-tech consumeritis is to resist the impulse to buy something just because it’s new. Develop an approach, like the one described below, that you consistently use to help you decide when to buy something new and whether it makes economic sense.

      We will give you a set of criteria and a selection process for evaluating any office system -- high-tech or low -- from answering machines and typewriters, photocopiers and facsimile machines, to voice mail, smart phones and computers and the software that runs on them -- even software that runs in the cloud. You still have to have a piece of equipment to be able to use cloud-based software -- whether it is a laptop, netbook, pad, pod or smart phone -- so it's probably wise to include software in our thinking about equipment.

      The trade off between features and cost is the first consideration in deciding whether to purchase office technology. The manufacturers of most office technology offer their products with a range of both.

      Sometimes the lower end of this range is perfectly suitable in both price and capability for a particular function. Although other criteria can be added to your selection process, the features-versus-cost consideration is a basic one and in many cases will suffice.

      Chapter 1: When Is Technology Right for Your Business?

      Long before you know about a technology, you may be aware of parts of your business that could benefit from automation. By paying attention to your communications needs and the way in which information flows through your business, you will be ready to evaluate any new technology that looks like an economical and effective way to streamline your business.

      For example, in the 1970s, the central valley of California had seen the growth of a network of professional agricultural consultants. These people specialized in knowing how to control the pests and diseases that infect farm crops. Because their clients were farmers who live very far apart, and because their work required them to be in the field for most of the day, the consultants needed a special communications system -- one that allowed them to respond to their clients urgent calls, without going back to the office several times a day.

      Answering machines weren't the solution since only a few kinds were available, they were expensive and you couldn't retrieve messages from remote. Also, consultants weren't near telephones so they had no way of retrieving messages anyway.

      Instead, they turned to citizens band or short wave radio with a home base-station. A farmer could contact a consultant's home-base by phone or

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