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PRESENTATION SKILLS FOR BUSINESS PURPOSES

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Group IV

Graph is a special reference material that uses dots and lines to show a system of relationships between things. - It presents visual organization of materials for easy comparison. - are pictures that help us understand amounts. Note: The use of graphs, chart, diagram and CADD ensures a clear, concise presentation of ideas. 4 Basic types of graph 1. Bar 2. Line 3. Circle/pie 4. Pictograph

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Diagram is a plan, sketch, drawing, or outline designed to demonstrate or explain how something works or to clarify the relationship between the parts of a whole.

Chart is a graphical representation of data, in which the data is represented by symbols.

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CADD (Computer aided design and drafting) Examples are Auto CAD, Corel Draw, Photoshop, Visio, Flash etc.

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TYPES OF GRAPHS
1. 2. 3. 4. 5. 6.

Bar graph Line chart Flow chart Organizational chart Pie chart pictograph

7. Table 8. Schematic diagram 9. Geologic Map 10. Icons 11. Gantt/schedule chart 12. CAD drawings

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Bar Graph

It uses vertical or horizontal bars to show comparative values

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Line Graph

Uses lines to show the development or progress Of a trend over a period of time. The lines going Vertical or horizontal along the edges of the graph Are called axes.

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Flowchart

Shows a chronological sequence of an activity

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Organizati onal Chart

Shows changes of command ranking, or order of work, position, or assignment in a company.

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Pie Chart

Shows how a whole thing is divided into several parts. The pie piece(wedges)represents various divisions of the entire thing.

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Pictograp h

Makes use of sketches of figures to represent the concept under discussion.

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Tabl e

Shows a concise way of organizing data for comparative purposes.

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Schematic Diagram

Shows the electronic parts of a device or other machines plus the sequential functioning the parts.

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Geologic Map

Uses symbols to help you understand the location of cities, provinces, countries, streets, rivers, highways and so on.

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Icon s

Gives visual representation of dangers, street directions, or capabilities with the use of arrows, bold colors and other symbols to mean something.

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Gantt/Schedule Chart

Provided a chronological activities of a proposed project and completion of work.

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CAD Drawing

CAD (Computer Aided Design) drawings for floor plans Using symbols and shapes to give a client graphic view Of the project.

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Guidelines of effective Graphs:

1.

2. 3.

4. 5. 6. 7. 8. 9.

Consider graphs as essential part of the text for they complete what the text has explained about the topic. Place graphs immediately after the explanations of the subject. Avoid redundant or repetitive information for additional meanings from the graphs. Decide on the most appropriate and effective size of the graphs. Have the graph explained clearly what the sentence or paragraphs cannot explain well. Make them highly readable by printing them neatly. Label the graph accurately by using legends, headings and titles. Adapt a certain degree of uniformity in style among the tables, chart, diagrams and maps in the text. Employ good planning and careful implementation of graphs.

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Dos 1. Think carefully before the event. 2. Hint: they are not interested in hearing how great you or your company are, they want to learn new things that can make THEM more successful. 3. Find a story about people (yourself and/or others) that illustrates your message and tell it with passion. Storytelling always beats lectures! 4. Start by urging the audience not to take notes. 5. Keep an eye contact with the audience, and move around the stage, dont hold on to the speaker stand! Use a remote clicker to control your presentation. Remember that 70% of your communication is in your body language! 6. Speak slowly to increase. 7.6/14/12 Be visual.

Donts 1. Dont read word by word from your script. 2. Dont talk too fast and try to cram a 45-minute presentation into a 30-minute time slot by speaking at machine gun pace. You might just as well stay at home. 3. Never use acronyms without spelling them out and explaining what they mean. 4. Dont read from text bullets in Powerpoint. If you have to use text bullets, keep them very short and very few per slide, then first let the audience read it and then, on your own words, expand on the subject. 5. Dont use complete sentences in your slides. Your voice shall tell the story and the slides shall only support it. 6. Dont start talking immediately on top of your slides. Let the 6/14/12

Bonus Tip! Spelling is important. Probably one of the most Embarrassing blunders is overlooking spelling errors on your slides. Dont solely trust your spell-checker either. Your best bet is to review your slides and then ask someone else to look at them next.

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