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What is Graph?
Graph is a pictorial representation of data which, when presented, is easily understandable. It helps to represent large amount of information comprehensively but in a compact manner.
You know we had such a wonderful world tour. We went to India, Hawaii, Canada, Europe
.
We see a person telling his friend about the wonderful world tour he had.
So why not show the friend some photographs he took on his trip.
A beach in Hawaii
Sydney in Australia
As Graphs are pictorial representation of data, they make it easy for anybody to understand the information. i.e. from top management to grass root level employees.
25 20 15 10 5 0
in shop floor
Months
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sales Up
In offices
In Newspapers
What are they? When are they to be used? What interpretation is to be made from them?
Pioneer of modern nursing also used charting techniques to improve quality of medical care
For understanding
Past and present situation / position
Graphs show what figures mean and clarify the facts that may be over looked otherwise, if the data are seen as just figures.
TYPES OF GRAPHS
Commonly used graphs
1. 2. 3. 4.
Line graph. Bar chart / graph. Pie chart or Circle graph. Pictorial graph.
TYPES OF GRAPHS
Special purpose graphs 1 2 3 4 5 6 7 Belt graph. Radar chart. Compound graphs - bar and line. Strata graph. Float graph. Zee graph. Pyramid graph.
Line graph
2nd Qtr 3rd Qtr 4th Qtr
%6
4 2 0 23 24 25 26 27 28 1 2 3 4 5 6 7 8
In these graphs, the abscissa (x axis) shows time and the ordinate (y axis) shows quantity. Such graphs are commonly used for watching production, sales, inventory, absenteeism, rejection, rework, in warranty returns etc.
Rs
Share price movements of SEPTA Inds. during the month of Sep-Oct 1998
16
20
24
28
10
14
18
50 45 40 35 30 25 Rs 20 15 10 5 0 16 19 22 25 28 1 4 7 10 13 16 19
Share price movements of SEPTA Inds. & LIBRA inds. during the month of Sep-Oct 1998
SALES
Loss in Crores.
Look at this graph. This shows a gradual reduction. This is wrong. First three figures are of four years interval but later on it is shown at yearly interval.
Loss in Crores
Look at this graph which is made in the right way all having four years interval. Here you can see the trend as a big reduction.
Sales of the Septa Fast Food Joints in the month of July 1996
250
Lakhs (Rs.)
Sales of the Septa Fast Food Joints in the month of July 1996
Sales
50
100
150
200
250
Lakhs (Rs.)
Or it can be horizontal
w
20 15 10 5
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Month
X<W
25
X= Distance between bars
20 15 10 5 0
X
W= Width of bar
It should be equal between the bars. Distance between bars can be equal to width of the bar or smaller than that.
In case of time, place, or order, the arrangement is in sequence. Let us see them one by one.
25
20 15 10 5 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
TIME
Sales of the Septa Fast Food Joints in the month of July 1996 250
200
150
100
Rs. in Lakhs
50
Sales
PLACE
40 35
30 25
20 15
10
5 0
Worker A Worker B Worker C Worker D Worker E Worker F Worker G Worker H Worker I Worker J
ORDER
Number
90 80 70
Sales (000)
Base line: The bottom line of the bars on the x axis is always straight and its scale starts at zero.
90 80 70 60 50 40 30 20 10 0
Sales (000)
1st Qtr
2nd Qtr
3rd Qtr
3rd Qtr
2nd Qtr
Sales (000)
90 80 70 60 50 40 30 20 10 0
1st Qtr 2nd Qtr 3rd Qtr
Sales (000)
2nd Qtr
Sales (000)
Use horizontal bars when labels are too big to fit under vertical display.
12 seats
186 seats
BJP & allies UF Congress Others Other UF supporters
22 seats
139 seats
181 seats
3) Calculate the ratio of each component or item in the data to the total
Caste - Ratio
OBC - 10/21
Yadav - 1/7
Muslim - 1/7
Upper Caste - 2/21
SC - 2/21
Sikh - 1/21
5) Draw a line from any point on the circumference to the centre of the circle
6) Draw each segment in clockwise order. Usually segments are placed in a descending order and Misc. is shown at the end
139 seats
181 seats
181 seats
BJP & allies UF Congress Others Other UF supporters
139 seats
22 seats
186 seats
12 seats
1951
1961
1971
1981
1991
Nowadays this is very effectively used by newspapers. Here the picture itself is used to indicate the quantity.
ONION PRICE
50 40 30
Rs.
20 10
95
96
97
98
The advantage of pictorial graph is that the symbols which are placed at uniform intervals vitally contribute to the communication process and can be easily understood by laymen.
Sales of Septa Super Markets in Different Zones during the four Quarters of the year 1998
180
Rs in lakhs
160 140 120 100 80 60 40 20 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr North West East
It is like a Pie chart but using bars and is suitable for showing comparative levels.
400 350 300 250 200 150 100 50 0 C.O.E.P. M.I.T. B.V.P. Distinction 1st Class 2nd Class Pass Class Failures
180 160 140 120 100 80 60 40 20 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr North West East
4th Qtr
3rd Qtr
2nd Qtr
1st Qtr
50
100
150
200
College
Failures
Pass class
2nd class
1st Class
Distinction
C.O.E.P.
22
55
156
99
11
M.I.T
45
77
131
41
B.V.P.
60
98
122
29
350
300 250 200 150 100 50
0
C.O.E.P. M.I.T. B.V.P.
Procedure is something similar to making a bar graph. Only difference is each bar represents multiple information. Divide the bar as per the details.
400 350 300 250 200 150 100 50 0 C.O.E.P. M.I.T. B.V.P. Distinction 1st Class 2nd Class Pass Class Failures
After Training
Pareto chart
Before Training
Control chart Histogram Graphs
Example:
An organisation wants to improve the knowledge of QC circles on eight Problem Solving Techniques .First measurement is to be made in respect of each of the eight techniques. For this, draw a circle and divide it into eight parts by drawing eight axis as shown in the figure.
Calculate the angle of each axis 360 degrees = 45 degrees 8 All axis must be of equal angle Each axis is 45 degrees from the other
Draw the eight axis and title them on the vertical axis ( i.e. at 90 degrees to the horizontal diameter).
Calibrate from 0 to 100, with 0 at centre of the circle and 100 at the centre most circle. Draw concentric circles passing through the calibrated points.
100 80 60 40
20
0
80
60 40 20 0
Pareto chart
Scatter Diagram
Check sheet
Control chart
Graphs
Histogram
Mark the present knowledge level of each technique based on a test. Show it in the graph.
Cause & effect diagram Stratification Pareto chart
Scatter Diagram
Check sheet
Graphs
At the end of the Training programme, evaluate the knowledge level & mark it on the graph in a different colour.
Cause & effect diagram
Stratification
Pareto chart
Scatter Diagram
Check sheet
Graphs
After training
Pareto chart
Before training
Control chart Histogram Graphs
This graph shows original level of knowledge, shaded portion indicates knowledge gained through this programme & the outer portion shows knowledge to be gained.
50 45 40 35 30 25 20 15 10 5 0 1st Qtr
Let us find out how to make a Compound Graph with the help of an example
A ceiling fan manufacturing industry wants to improve its quality by reducing the number of defective fans. Out of 1000 fans inspected in one week a total of 150 were found defective. The inspection report is as follows.
THE EXAMPLE
TYPE OF DEFECT
NUMBER OF FANS
A. Motor winding B. Bends in wings C. Cracks on central rod D. Capacitor E. Scratches F. Regulator G. Bend in screws H. Others Total
20 15 14 10 12 40 25 14 150
In order to make a Compound Graph the data available has to be rearranged according to the order of importance i.e. factor or defect which contributed to the maximum problem.
Here it is Regulator 40 Nos, followed by next highest i.e. Bend in screws 25 Nos. In this way arrange all the information except for 'others' which is cumulative of so many defects but individually small in number.
F. G. A. B. C. E. D. H.
Regulator Bend in screws Motor winding Bends in wings Cracks on central rod Scratches Capacitor Others Total
40 25 20 15 14 12 10 14 150
Next step is to calculate the "percentage of each to total" and "cumulative percentage to total" for each type of defect.
= (40/150)*100 =
27%
Similarly, calculate the percentage to total for all the other types of defects.
Now arrange them in a table showing, a) b) c) d) e) Type of defect. Number or quantum of defect. Cumulative. Percentage. Cumulative percentage.
TYPE OF DEFECT
NUMBER OF FANS
CUM
%TO TOL
CUM %
F. G. A. B. C. E. D. H.
Regulator Bend in Screws Motor winding Bend in wings Cracks in Central rod Scratches Capacitor Others Total
40 25 20 15 14 12 10 14
150
100
90 80 70 60 50 40 30 20 10 0
Quantity (Nos)
Now let us make the Compound Graph. Draw a vertical axis on both sides and mark number on left and % on right. Draw horizontal axis and divide it into No. of intervals equivalent to types of defects
100
90
80 70 60
Quantity (Nos)
50
40 30 20 10 0
Type of defect
F G A B C E D H
100 90 80 70 60 50 40 30 20
Quantity (Nos)
10
0
Type of defect
Draw cumulative curve (Pareto Curve). Mark the cumulative value (or percentage) and connect the points by a line.
F G A B C E D H
Quantity (Nos)
100
90 80 70
60
50 40 30
20
10 0
Defects
Failure
4
3 2 1 0
Appraisal
Preventive
87 88 89 90 91 92 93
This is used to show the trend in the total and components of the total.
Arrange the multiple data in a descending order and find out the cumulative value.
3
2 1 0
87
88
89
90
91
92
93
Mark the quantity or value on the 'Y' axis and time scale on the 'X' axis.
6
5 4
3
2 1 0
87
88
89
90
91
92
93
5
4 3
2
1 0
87
88
89
90
91
92
93
Then mark the second and third component (cumulative value) for each year
5
4 3 2 1 0
87
88
89
90
91
92
93
This way complete the marking and connect each point by a line graph.
Failure
3
2 1
Appraisal Preventive
87 88 89 90 91 92 93
68%
MATURE
78% 46%
INDECISI VE WISE
60
40 20 0 20 40 60 80 100
36%
PRO HINDU
34%
PRO MUSLIM
28%
WEAK
NO
NO
NO
32%
NO
22%
72%
STRONG
NO
This helps to find out the total problem in relation to the entire aspect.
68%
MATURE
78% 46%
WISE
36%
PRO HINDU
34%
PRO MUSLIM
INDECISIVE
28%
WEAK
NO
NO
40
60 80
32%
NO
22%
72%
100
It shows the whole picture at one glance. This is a simple graph to draw.
STRONG
NO
This graph has three values. Monthly, cumulative and comparison with last twelve months. This is an ideal graph to find out the result of a particular month, what is the trend and cumulative value.
How to draw it? We need the values for each month, cumulative and cumulative for previous 12 months
SALES ( 000)
500
400 300 200 100
MONTHLY J F M A M J J A S O N D
SALES ( 000)
500
400 300 200 100
MONTHLY J F M A M J J A S O N D
Last twelve months cumulative value for each month. Eg. For January take values from previous February to current January and for February from previous March to current February and so on.
SALES ( 000)
800
700
600 500 400 300 200 100
MONTHLY
J F M A M J J A S O N D
This uses horizontal bar. It is very simple to draw. Use it to show contrasting trends between levels of an independent variable.
FEMALE
(In thousands)
Use it for displaying more than two independent variables and when comparison between individual pair of values is very important
BENEFITS OF GRAPH
Numerical data are expressed in visual form
Members of the union cabinet split caste/community wise
Total number of ministers : 21
- 10 - 3 - 3 - 2 - 2 - 1
Helps in comparison
50 45 40 35 30 25 20 15 10 5 0
16 20 24 28 10 14
Rs
Share price movements of SEPTA Inds. & LIBRA inds. during the month of Sep-Oct 1995
18 2 6
Easy to understand
STOCK MARKET Sensitive Index
Creates interest
SEPTA Business School
Quick to understand
We are doomed !!!
% of Defects
30 25 20 15 10 5 0
SOME DOS AND DONTS FOR DRAWING GRAPHS g) Avoid distorting the information.
h)
i) j) k)
SUMMARY
Graphs are the best way to present large amount of data in cohesive manner. There are four types of graphs (line, bar, pie and pictorial). Many combination graphs can be made with them.
If you know the basis guide lines which includes consistency and simplicity, we can make them easily. Graphs should represent truth, be informative and be clear.
Prepared by G. Vijaykumar