Management Information System In Human Resource

SUBMITTED BY
Sreelekshmi.K.R Devi Prejitha.v Ganga.P.S Ajeesh.M.C Sreelal

MANAGEMENT INFORMATION SYSTEM

'MIS' is a planned system of the collecting, processing, storing and disseminating data in the form of information needed to carry out the

functions of management.

HUMAN RESOURCE INFORMATION SYSTEM (HRIS)

It refers to the systems and processes at the intersection between human resource management(hrm) & information technology (IT). Information system provide managers with support for decision that emphasize the allocation of resources. Within HRM the decision include: - recruitment decision, job analysis, training and development decisions, employee plan compensation decisions etc.

THE APPLICATION: -

1. EMPLOYEE INFORMATION SYSTEM

The HR department must maintain information on each of the organizations employee for a variety of decision and reporting purpose.
An employee profile usually contains information like name, address, sex, marital status, citizenship, education and training previous experience, salary rate, retirement and health plan choices etc. The employee inventory is a part of this system which keeps record about employee preferences for geographical location and work shifts.

2. POSITION CONTROL SYSTEM

A position consists of various tasks performs by one employee in an organization. The main purpose is to identify : 1. Each position in the organization. 2. The job title within which the position is classified. 3. Employee currently assigned to this position. It also helps the HR Manager to identify the vacant position.

The Position Control overview

2542563

Putting a plan code allows us to know who is / are working in that particular position.

Mr. Bikas Patil

3. APPLICANT SELECTION AND PLACEMENT INFORMATION SYSTEM

1. 2.

3.

The jobs and employee requirement for these jobs are identified. Suitable candidates are screened, evaluated and selected. They are placed in suitable position. The primary purpose is to assist the human resource staff in these tasks.

THE RECRUITMENT AND INFORMATION SYSTEM

Job Specification Reference Check
Recruitm ent& Informat ion System

Application Bank

Physical Medical Exam

Test

Interview

Job Offer Letter

4. THE PAY ROLE MODULE

It automates the pay process by gathering data on employees time and attendance, calculating various deduction and taxes.

The module can encompass all employee related transactions as well as integrate with existing financial management system.

5. TRAINING MODULE

It provides a system for organizations to administer and track employee training and development efforts. The system normally Management System. called a Learning

It allows the HR to track down employees education qualification and skills and according to them allocating training courses, books, CDs, web based learning materials are to develop their weak areas.

TRAINING SOFTWARE

Management Training Software Sales Training Software

These are the training software which are used in computer based training programs by human resource department for training specific employees in groups or independent study programs. Computer-based training aids often simplify the trainers job and allow the trainer to individualize instruction more easily than in traditional, group-based training classes.

6.PERFORMANCE MANAGEMENT SYSTEM

Complete automation of the performance appraisal cycle in an organization. Objective setting by an employee, approval / review of objectives can be done online. Self Appraisal, Reporting Managers Review and Reviewers feedback can be tracked across the departments. Multiple appraisal form templates can be designed for multiple departments, location, management level etc.

7.LEAVE MANAGEMENT SYSTEM

Management of every employees leave application, approval, cancellation and rejection status at all times. Multiple leave policies and rules can be configured in one single system. Multiple holiday lists can be handled location wise. Auto update on leave balance of all employees. Year end features, like Carry Forward Rules, Lapse, Encashment...etc can be automated.

8. ATTENDANCE MANAGEMENT SYSTEM

Enables recording of the daily turnout of employees. Option for uploading the daily attendance sheet. Integration with third party swipe card system possible. Combined reports with leave can be generated. Exception alerts can be shown to HR.

9.COMPLIANCE MANAGEMENT SYSTEM

Compliance software helps the human resources user ensure that the company is complying with applicable laws relating to employee hiring and termination, education and actions related to sexual harassment laws, and information related to employee diversity. Compliance software may also allow offer tools to ensure that the company complies with federal regulations, such as those relating to COBRA (Consolidated Omnibus Budget Reconciliation Act) and FMLA (Family and Medical Leave Act).

10.EXIT MANAGEMENT SYSTEM

ExiMS provides the organization an end to end automated Employee Exit Tracker. Empowers the HR manager to initiate the exit process online and custom develop exit interview forms for every category of employee. Enables the HR department to disburse department wise exit checklists, collate and file check list responses and generate relieving letter.

MIS AT IPA
Software used by the company is ERP

IPA the weighing and automation company was incorporated in the year 1977 as the private Limited Company ISO 9001 certified company IPAs quality system management has been awarded ISO 9001 by Moody International Certification Limited accredited to UKAS.

Enterprise Resource Planning

Enterprise Resource Planning - a software system that integrates core business areas such as manufacturing, distribution, financials and human resources.

Example: A warehouse in Singapore enters a customer order

data automatically flows to other areas of the company. It would flow to the financial and accounting people in New York Automatically update accounts receivable.

Enterprise Resource Planning The order would also flow to the manufacturing operations in Europe instructing them to make another component.
Inventory

levels would automatically be reduced in the warehouse and an order would be placed to replenish inventory.

Benefits of ERP

One common system - less duplication, more efficient Customer focus - better customer service Open communications among business partners Adherence to standard business practices

Benefits of ERP

Removes need for in-house development

Good reporting capabilities

Support for multiple currencies and languages.

Disadvantages of ERP

High cost Forced change of processes Very complex software Lack of trained people Not Internet-ready

ERP Vendors

SAP - Systems Applications Products in Data Processing

29% market share - Honda, IBM, Bank of Canada, P&G

BAAN - Dutch - 5% - Russell Stover Candy, Mercedez Benz, Boeing, Nortel Peoplesoft - California - 6% - NBA, Adidas, Anderson Consulting, Hilton Hotels, NYNEX

CONCLUSION
The concept of MIS is now better known and recognized and there have been attempts from time to time to improve the system. 21st century shall witness a bigger thrust on MIS improvement, with increasing dependence on fact and information rather then joint interaction and judgment, for decision-making in business units.

BIBLIOGRAPHY
www.google.com wwwscribd.com www.ipn.com