Time Management

Definition
The predictable control an individual can
exercise over a series of events.

Characteristics Of Time

Theres a finite amount of time. Its the same for everyone. Nobody has more than anyone else.

Non-renewable resource Cannot be replaced, saved, made up or overspent

Time is either used or wasted. Time is your toughest competition.

The Value Of Time

How much is your time worth?

Time is money, right? Wrong! Money is time. You can always get more money time is more valuable.

Exercise - How much is an hour worth to you?

Time Management

Time management helps you work smarter, not harder.

Smart people get the right things done. People who work smart make more money and get promoted faster or get to do the jobs they want.

Time management requires self-management and self-discipline.

Time/Self Management You do not manage time!

You manage:

Yourself,
others

and work.

Time Wasting Culprits

What Are The Most Common Time Wasters, Thieves and Culprits?

Time Wasting Culprits (1 of 2)

Telephone Interruptions Extended Lunches or Breaks Cluttered Work Space

Poorly Run Meetings

Socializing On The Job

Misfiled Information

Time Wasting Culprits (2 of 2)

Poor Planning Waiting Paperwork Junk Mail Drop-In Visitors Not Setting/Sticking

to Priorities

How to Use Time Effectively (1 of 2)

Consolidate Similar Tasks.
Tackle Tough Jobs First.

Learn To Use Idle Time.

Get Control Of The Paper Flow.

How to Use Time Effectively (2 of 2)

Get Started Immediately On Important

Tasks.

Reduce Meeting Time. Take Time To Plan. Learn To Say No. Remember That Now Is The Time To

Put It All Together.

Four Steps In Time Management

Planning Controlling (Keeping track of it) Evaluating

Planning

Set goals (Always time framed - deadlined).

Yearly: Income, projects/tasks, improvement areas Monthly updates Weekly Planners Daily Schedules

Prioritize everything: 1s, 2s, 3s.

Planning

Remember the 80/20 rule: 80% of your results come from 20% of your activities. Plan for the full range of your job functions and activities to get the results youre expected to get.

Results are politically defined.

Planning Tools

To-Do List Action folder Management folders Project folders Calendar Weekly planners Daily schedule

To-Do List Problems

The Longer, the worse depressing. Unconscious, stupid tricks we play on ourselves:

Do lots of little things first to give ourselves achievement feedback. Do the easiest things first. Do the most fun things first.

Working Your Plan

The number-one time management rule:

Do one task until its finished.

We interrupt ourselves (email notifications, IMs, texting, Facebook).

Focus intensely

Champion athletes know the value of focused concentration.

Controlling Time

Proper use of time separates winners from losers. Winners take credit, losers blame time and others. View time management as an edge opportunity.

Controlling The Demands

Manage the work (use time constructively). Improve productivity/effectiveness (spend time on results-producing activities).
Lets look at this thing called,
Time Management.

Evaluating

Time logs (every six months)

We misjudge time. What we like to do goes fast. What we dislike to do goes slowly. Time logs must be accurate. Analyze logs carefully and identify the biggest time wasters:

Overextended lunch and coffee breaks Extended, unproductive phone conversations Inconsequential personal discussions, IMs, Facebook

Evaluating

Look at your time log and ask these questions:

Am I doing the right things? Could I have done things in less detail? What kind of interruptions? How long did it take me to recover? How long were my conversations? Did I say no often enough?

Set up no systems

Summary

Time isnt money, it cant be saved. Its more precious . Know how you use your time (time logs). Set deadlines for everything.

THANX FOR LISTENING