Post Project Evaluation

Waisuddin sadry Sumit sharma Mayank Babu Rohan bhardwaj

MEANING OF EVALUATION
Evaluation has its origin in the Latin word Valupure which means the value of a particular thing, idea or action. Evaluation, Thus, helps us to understand the worth, quality, significance amount, degree or condition of any intervention desired to tackle a social problem. Meaning of evaluation: Evaluation means finding out the value of something. Evaluation consists of assessments whether or not certain activities, treatment and interventions are in conformity with generally accepted professional standards. Any information obtained by any means on either the conduct or the outcome of interventions, treatment or of social change projects is considered

Purpose of Evaluation
From an accountability perspective:
The purpose of evaluation is to make the best possible use of funds by the program managers who are accountable for the worth of their programs. Measuring accomplishment in order to avoid weaknesses and future mistakes. -Observing the efficiency of the techniques and skills employed -Scope for modification and improvement. -Verifying whether the benefits reached the people for whom the program was meant.

Purpose of Evaluation
Form a knowledge perspective: The purpose of evaluation is to establish new knowledge about social problems and the effectiveness of policies and programs designed to alleviate them. Understanding peoples participation & reasons for the same. Evaluation helps to make plans for future work.

Principles of Evaluation
The following are some of the principles, which should be kept in view in evaluation. 1.Countinuity: Evaluation is a continuous process (continuity). 2. Evaluation should involve minimum possible costs (inexpensive). 3. Evaluation should be done without prejudice to day to day work (minimum hindrance to day to day work). 4. Evaluation must be done on a cooperative basis in which the entire staff and the board members should

Principles of Evaluation
5. As far as possible, the agency should itself evaluate its program but occasionally outside evaluation machinery should also be made use of (external evaluation). 6. Total overall examination of the agency will reveal strength and weaknesses. (agency / program totality). 7. The result of evaluation should be shared with workers of the agency (sharing).

Stages in Evaluation.
1. Program Planning Stage. Pre investment evaluation or Formative evaluation or Ex ante evaluation or

Early / Formulation

Pre project evaluation or Exploratory evaluation or Need assessment. 2.Program Monitoring Stage. Monitoring Evaluation or Ongoing / interim. Concurrent evaluation 3.Program completion Stage. Impact evaluation or Ex- post evaluation or (Summative / Terminal / Final)

Steps for a Post Project Evaluation Declare Intent Select participant Prepare for workshop Conduct workshop Present Results Adopt recommendations

Step 1 Declare Intent

Communicate verbally at an organizational meeting, then follow up with a letter to all project participants. The letter should state the goals of the post-project review and include an attachment that describes the process. The Post-Project review activity should be included in the project

Step 2 Select Participants

At least one person should be selected from each major organization. People selected should have a strong knowledge of the processes that were used in the project. The best candidates are team leaders. Managers should not participate on the review team. Participation of each representative in the review

Step 3 Prepare for Workshop

Each participant is asked to respond to a set of topics prior to the workshop meeting. The responses should focus on what went right, what went wrong, and what can be improved.

Step 3 Prepare for Workshop

Example of General Topics Staffing Mission objectives Product definition and change control Customer involvement Schedules and tracking Education and training Productivity Tools Quality Vendors and subcontractors People communications Other problems and/or suggestions

Step 4 Conduct Workshop

The workshop is a working meeting. Should last anywhere from one-half day to two days, depending on the size of the project. Each representative should present his or her responses to the topics that where distributed earlier. Set a time limit for each person(10 to 30 minutes) The meeting atmosphere must encourage full participation from all

Step 5 Present Results

Tow meetings are recommended: Present workshops results to the projects leadership Present the final results to all the other project members. Every attempt should be made to obtain the full support of the projects leadership in implementing the recommendations to the top problems as quickly as possible.

Step 6 Adopt Recommendations

Complete the Post-project Review Report. The real benefit of the post-project reviews is to apply lessons learned to other present and future projects. Past post-project reviews results examination should be mandatory for new projects. The projects leadership is responsible for

Areas of evaluation:
Evaluation may be split into various aspects, so that each area of the work of the agency, or of its particular project is evaluated. These may be, 1.Purpose 2.Programs 3.Staff 4.Financial Administration 5.General. Purpose: The review the objectives of the agency / project and how far these are being fulfilled. Programs: Aspects like number of beneficiaries, nature of services rendered to them, their reaction to the services, effectiveness and adequacy of services etc. may be evaluated. Staff: The success of any welfare program / agency depends upon the type of the staff an agency employs. Their attitude, qualifications, recruitment policy, pay and other benefits and organizational environment. These are the areas which help to understand the effectiveness of the project / agency.

Areas of evaluation:
Financial Administration: The flow of resources and its consumption is a crucial factor in any project / agency. Whether the project money is rightly consumed any over spending in some headings, appropriation and misappropriation. These are some of the indicators that reveal the reasons for the success or failures of any project. General: Factors like public relations strategies employed by the project / agency, the constitution of the agency board or project advisory committee and their contribution future plans of the agency are important to understand the success or failures of any project.

Thank you