School Improvement Planning ~

Guided Series ~

Professional Development
Presented By: Instructional Services Department
March 22, 2012

Your Guides on the Side . ..

Tim Hall, Technology Director Rhonda Provoast, Curriculum Director Stacey Schuh, Instructional Technologist/School Improvement Specialist

Welcome and Overview

8:30 a.m. 9:30 a.m. News and Updates from MDE/AdvancED
2012 School Data Profile/Analysis (SDP/A) open on March 31, 2012 (AdvancED website) Federal Funding Title I, II Components NCA Considerations Perception Data (Survey Completion) The Plan (SIP)establishing goals, objectives, strategies, acvtivities, and resources

Building and District Team Time

9:45 a.m. 3:00 p.m. District/Building Teams Conference Rooms available for working time Lunchon your own Note: SB-CEUs available for the SIP Series

Day 3
Learning Objective To provide guided understanding, tools, and data resources for the school improvement planning process for all Eaton ISD LEAs for the 2012-13 planning cycle.

Organizing the School Improvement Planning Overview of Todays Binder Handouts Process Day Three 03.22.12 with Agenda 2012-13 District Improvement Plan Review Protocol 2012-13 Consolidated Application Schedule Parent Involvement Research SamplesStudent Growth Measures

Log in to School Improvement Moodle Course

Please enter the following URL into your address bar:
http://tinyurl.com/85zs74u Developed By: Stacey Schuh sschuh@eatonisd.org or 517.541.8767

Resources for School Improvement Planning

AdvancED http://advanc-ed.org/mde Annual Education Report http://aer.data4ss.org Data 4 Student Success http://data4ss.org DataDirector www.achievedata.com/eisd MI School Data

News and Updates from:

REPORT

Timeline Report Due Dates

DUE DATE Reporting Window: October 19, 2011 through September 1, 2012 Reporting Window: October 19, 2011 through June 29, 2012

School Improvement Plan (SIP) District Improvement Plan (DIP)

Self Assessment (SA) OR Reporting Window: School Process Rubrics (90 or October 19, 2011 through March 9, 2012 40) District Process Rubrics (DPR)Reporting Window: Note: AdvancED Michigan Districts in October 19, 2011 through April 2, 2012 District Accreditation Complete District SAR Due Date: 4 weeks prior to QAR visit or March 9, 2012 (whichever comes first) Reporting Window: October 19, 2011 through June 29, 2012

ASSIST SA LEA Planning Cycle (LEAPC) Component of Consolidated App

The School Improvement Framework:

1.Teaching for Learning 2.Leadership 3.Personnel & Professional Learning 4.School & Community Relations 5.Data & Information Management

Gather Getting Ready Collect Data Build Profile

Do Implement Plan Monitor Plan Evaluate Plan

STUDENT ACHIEVEMENT

Study Analyze Data Set Goals and Measurable Objectives Research Best Practice

Plan Develop Action Plan

What Data to Gather?

What do you already know? What data do you need to know? Where can the data be found?
Demographic Data Achievement Data Process Data Perception Data

Student National School Process Gathered and Attendance National Data Analyzed from Gender/Ethnicity Assessment Programs Offered Community, Free/Reduced NAEP PD Strategies Parents, Staff & Lunch State Assessment Students Language State Test Scores Practice Proficiency District Classroom Surveys Special Needs District Practices Focus Groups Staff Assessments Discipline Interviews Highly Qualified Building Procedure Suggestion Boxes Attendance Building Comments via Years of *The list of data examples above is not all inclusive. Your building mayor Social Assessment Support Service Twitter have to consider. Experience Classroom other dataTransportation InfoNetworking School Teacher 13Bus Routes # Teachers/Staff Assessments Food Service

Gather: Collect Data

Data Collection Worksheet

DATA SOURCE
Demographic Enrollment Gender/Ethnicity Free/Reduced Staff Data School Data

Who is responsible for What do we want to What, if any, getting this data? learn from this data? additional data should we collect?

Gather: Collect Data Types of Data

Demographic Data: Describes our students, staff, district, and community

Achievement/Outcome Data: How our students Achievement Pre-populated perform academically on federal, state, and local National/State with District Results assessments cut scores
Building Results DIBELS, STAR, Etc.

Process Information, Policies and Process Procedures, School Process Rubrics Discipline Referral
Assessment Perception Survey Results Focus Group Data

from previous years Data: Disciplinary

Perception Data: Survey Data, Opinion

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One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps Gather
Getting Ready Collect Data Build Profile Analyze Data

School Data Profile School Process Profile SPR 40 School Data Analysis School Process Analysis Summary Report/Goals Mgt

Comprehensive Needs Assessment

Study

Set Goals Set Measurable Objectives Research Best Practice

Plan Do

Develop Action Plans Implement Plan Monitor Plan Evaluate Plan

School Improvement Plan

SDP/A To Dos
Demographics Mobility and Attendance Grade Level Achievement Sub Group Achievement Students w/Disabilities Limited English Proficiency Extended Learning Opportunities Staff Demographics Perception Data (Surveys) Health and Safety

One Common Voice One Plan

Stage Four Do: Steps 10 & 11 The Big Picture Comprehensive Needs Assessment Where are we now?

School Improvement Plan Consolidated Grant funds utilized to support challenge areas (LEA Planning Cycle)

leads to
Where do we want to go and how will we get there?

leads to
Annual Education Report How did we do?

http://www.advanc-ed.org/mde/

Access My School Improvement

Review of Template Surveys

(Required for SDP/A refer to Handouts)
Advanc-ED Perception Surveys
-- Parent/Student/Staff/Community

Victoria Bernhardts Perception

Why Complete a School Improvement Plan?

A high-quality, aligned, implemented plan, that is based on a comprehensive needs assessment, is becoming increasingly critical as it relates to your Federal funding.

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps Gather
Getting Ready Collect Data Build Profile Analyze Data

School Data Profile School Process Profile School Data Analysis School Process Analysis Summary Report

Comprehensive Needs Assessment

Study

Plan Do

Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan

School Improvement Plan

One Common Voice - One Plan Stage Two Study: Step 5 Set Goals
Identify your school improvement goals. State broadly the area of focus and that all students will become successful learners. Example: All students will be proficient in reading.
Schools are required to write a goal for any area for which they do not meet AYP and/or are not performing at the state average on state assessments. Maintenance goals are appropriate for areas in which the school is performing at a satisfactory level and are focused on maintaining or improving student performance in that content area. (MDE)

MDE Guideline: Schools should have 3-5 goals.

Stage Two Study: Step 5 Set Goals School Improvement Template Vocabulary Goal Statement

One Common Voice - One Plan

Measurable Objective Statement

Strategy Statement

Activity

One Common Voice - One Plan

Stage Two Study: Step 5 Set Goals

Goal Structure allows for multiple objectives and strategiesand multiple activities for each strategy.

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps Gather
Getting Ready Collect Data Build Profile Analyze Data

School Data Profile School Process Profile School Data Analysis School Process Analysis Summary Report

Comprehensive Needs Assessment

Study

Plan Do

Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan

School Improvement Plan

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps Stage Two Study: Step 6 Set Measurable Objectives Objective Statements:
Student Focused Linked to the Goal Statement Identify the knowledge, skills, outcomes and results that are measureable, observable, and quantifiable State who will be able to what by when as measured by what

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Two Study: Step 6 Set Measurable Objectives

Specific Measurable Attainable Realistic Time-bound

It is critical at this point in the process to discuss how you will monitor and measure your progress.

SMART Objective

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives Student Goal Statement example:
All students will be proficient in reading.

Measurable Objective Statement example:

All students will increase skills in the area of informational reading: the percentage of non-disabled students proficient on the MEAP will increase from 56% (2011-12) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2011-12) to 52% by the end of the 2012-13 school year. *Be sure to consider all data sources as you determine your goals and your measurable objectives.

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives Activity

How would you make these objectives SMART?

One Common Voice - One Plan

Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives Required Online SI Plan Elements
Goals Objectives Strategies Activities

Content Area Goal Statement Gap Statement Cause for Gap Multiple Measures/ sources of data Criteria for Success

Measurable Objective Statement

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps Gather
Getting Ready Collect Data Build Profile Analyze Data

School Data Profile School Process Profile School Data Analysis School Process Analysis Summary Report

Comprehensive Needs Assessment

Study

Plan Do

Set Goals Set Measurable Objectives Research Best Practice Develop Action Plans Implement Plan Monitor Plan Evaluate Plan

School Improvement Plan

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One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Two Study: Step 7 Research Best Practices What do our students need to know and be able to do?

How will we know if our students are meeting the standards? What will we do differently if students are not meeting or have already met the standards? What will our teachers do differently to achieve the goal?

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three: Plan

Step 8: Develop Action Plan

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three Plan: Step 8 Develop Action Plan Template
Activity to Staff responsible implement the to implement strategy Timeline Begin End Resources needed Amount Source Monitoring Activities Evidence of Success

Stage Three Plan: Step 8 Develop Action Plan Strategies

Determine Strategy Statements

One Common Voice One Plan

Strategy Statement (Adult Actions)

Linked to the measurable objective which is linked to the student goal Uses specific, planned, research and/or evidencebased instructional practices Addresses system practices that were identified as challenges in the needs assessment Focuses on maximizing each students growth and individual success Done to, or with, students to develop a specific result

One Common Voice One Plan

Stage Three Plan: Step 8 Develop Action Plan Strategies

Having clarified/discussed gaps and challenges utilizing your data, the next step is to merge these ideas into 3-4 teacher strategy statements (which may be grade level specific).
Criteria for Strategy Statement
1. Begin each statement with Teachers/staff will... (and/or which specific group of teachers). 2. Use an action verb of observable behavior which must be done. 3. Write clear, concise statements that describe what you intend to accomplish. (Be specific.) 4. Make sure each teacher strategy addresses the issue and connects back to the measurable objective. 5. Research and evidence based.
Courtesy of Jackson County ISD

One Common Voice One Plan

Stage Three Plan: Step 8 Develop Action Plan Examples of Strategy Statements

Teachers/staff will use Thinking Maps, specifically flow maps, to teach critical thinking skills in order to increase student capacity for retelling. Teachers/staff will implement 6+1 traits focusing on main idea and supporting details. Teachers/staff will utilize manipulatives while instructing GLCEs/HSCEs related to numbers and numeration. Teachers/staff will incorporate Marzanos note-taking strategies into science and social studies instruction. Pink = Teachers/staff will Blue = Observable Action Verb Green = Intended Accomplishment

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three Plan: Step 8 Develop Action Plan Activities

Develop Activities to implement the Strategy in your Action Plan. These describe the steps needed to implement the strategy linked to the measurable objective.

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three Plan: Step 8 Develop Action Plan Determine Action Steps

Activities (Adult Actions)

Person responsible (what adults will do to assist students in meeting the measurable objectivelinked to strategy statement. Timeline for activity Begin End Resources needed for activity Human & Financial Resources Source of money - Grant Name Amount Progress Update for the Activity

Stage Two Study: Step 5 Set Goals and Step 6 Measurable Objectives Required Online SI Plan Elements

One Common Voice - One Plan

Goals

Objectives

Strategies

Activities

Content Area Goal Statement Gap Statement Cause for Gap Multiple Measures/ sources of data Criteria for Success

Measurable Objective Statement

Target Areas Strategy Statement Research

Description Active or Maintenance Planned/actual: staff timeline financial info (amount/source)

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three Plan: Step 8 Action Plan Activity

(Activity)

Select one of the strategies and create 3 activities with appropriate staff, timelines, and resources.

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One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps

Professional Development

Stage Three Plan: Step 8 Develop Action Plan Planning

What professional learning activities are needed to support successful implementation? Is the planned PD aligned with the National Staff Development Standards? Does the staff need ongoing, sustained, coached professional learning opportunities to address challenges identified in the School Process Profile?

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One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Planning for Technology Stage Three Plan: Step 8 Develop Action Plan

Integration

How has the school integrated the use of telecommunications and informational technology to support this strategy? (This is in the law!) Look in particular under Teaching for Learning (Delivery) and also Data and Information Management to determine if technology is used for communication, data accessibility as well as integration in curriculum to support instruction.

FUNDING SOURCES
State and Federal Grant Programs Current Uses of Fundspersonnel,
professional development, etc.

Proposed Uses of Funds Allowable Uses of Funds Aligning Building Funds with Plan

One Common Voice One Plan Michigan Continuous School Improvement Stages and Steps
Stage Three Plan: Step 8 Develop Action Plan Planning for Financial

Resources

Which activities require money to be successfully implemented: Professional development? Collaborative meeting time? Technology resources? What is the source of this money: Title I? Title IIA? Title IID? General Fund? Other?

One Common Voice - One Plan Michigan Continuous School Improvement Stages and Steps
REFLECTION Stage Three: Plan
How would I use this information to assist my school(s)?

Thursday, April 19, Finish School Profile, Goal State- 2012

Whats Next?

ments, Gap Statements, Objectives and Strategies Research Best Practices Begin Work on Action Plans Team Work Time
All School Improvement Trainings held at Eaton ISD Conference Rooms from 8:30 a.m. 3:00 p.m. with lunch on your own. Reminders and agendas to be mailed to building principals

Questions/Follow-up
Instructional Services Department
Moodle Resources: http://tinyurl.com/85zs74u
Tim Hall, Technology Director thall@eatonisd.org 517.541.8707 Rhonda Provoast, Curriculum Director rprovoast@eatonisd.org 517.541.8760 Stacey Schuh, Instructional Technologist/ School Improvement Specialist sschuh@eatonisd.org 517.541.8767