Introduction to Participatory Project Planning

For the betterment of your project proposal

ProjectProject Cycle Cycle and PDM

andProject PDM
Design Matrix

Planning
P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary O veral G oal l P roj ect P urpose O utputs A cti ti vi es O bj vel ecti y V eri abl fi e I cators ndi Term : Target G roup: M eans of V eri cati fi on I portant m A ssum pti ons

PDM
I nputs P recondi ons ti

Implement ation

Evaluation
2FASID

Image of PDM
P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary O veral G oal l P roj ect P urpose O utputs A cti ti vi es I nputs P recondi ons ti O bj vel ecti y V eri abl fi e I cators ndi Term : Target G roup: M eans of V eri cati fi on I portant m A ssum pti ons

Participatory Planning is aiming to produce a PDM with a collaboration among stakeholders.

PROJECT CYCLE

P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary O veral G oal l P roj ect P urpose O utputs A cti ti vi es I nputs O bj vel ecti y V eri abl fi e I cators ndi

Term : Target G roup: M eans of V eri cati fi on I portant m A ssum pti ons

Plann Plan ing ning

Impleme ntation

Goal
P recondi ons ti

Evaluati on

Planning Steps
1. Confirm Project Framework 2. Analyze Stakeholders 3. Understand Achievement 4. Analyze Problems 5. Analyze Objectives 6. Select Project Approaches 7. Prepare Logical Framework 8. Conduct Internal Appraisal 9. Prepare the ANNEX Form 10. Submit your Plan
5FASID

Steps of Planning Workshop

Stakeholder Stakeholder2 Analysis Analysis

Beneficiary Victims Decision

4 Problem Problem Analysis Problem2 Problem1 Analysis

Core Problem
Cause

farmer

...

Govenment
Ministry of ag.

researchers

1
Cause

Cause

7 PDM
:

Project Selection 6 Project Selection

Objective

Objective

Objective 5 Objective Analysis Objective 2 Objective1 Analysis

Core Objective

Core Objective

Mean 1

Mean

Mean

1
Mean

Mean

Mean 3

6FASID

Participatory Approach
Participants
Beneficiaries government officers

Using Cards to visualize the analysis and discussions

Experts/ technicians
Donor agency Others + Moderator

Rules of the Workshop

Write you own statement on a card. Write only one statement in a full sentence per card. Make your statement brief and specific Stick to the concrete expression, and avoid abstractions and generalizations Write your statements on the cards before discussing them Do not remove a card from the board before a consensus is obtained. Do not ask who wrote a particular card 8FASID

Scenes from Planning workshops

Steps of Planning Workshop

Stakeholder Stakeholder1 Analysis Analysis

Beneficiary Victims Decision

farmer

...

Govenment
Ministry of ag.

researchers

1. Analysis frame with concerning stakeholders. 2. Information about not only problems, but also potentials must be clarified. 3. To decide the target group, who is the 10FASID focused group of the project

Steps of Planning Workshop

2 Problem Problem Analysis Problem2 Problem1 Analysis

Core Problem
Cause

1
Cause

Cause

1. Cause-Effect analysis 2. A problem tree is constructed by causeeffect analysis. 3. Clarify the complexity of the problems.
11FASID

Steps of Planning Workshop

Objective 3 Objective Analysis Objective 2 Objective1 Analysis

Core Objective

Mean

1
Mean

Mean

1. Means-Ends analysis 2. A objectives tree is constructed by meansends analysis. 3. Clarify the various solutions of the problems. 4. Better utilize the strength of stakeholders.
12FASID

Project Selection 4 Project Selection Steps of Planning Workshop

Objective

Objective

Core Objective

Mean 1

Mean

Mean 3

1. Consider the limitation of budget, time, and other resource. 2. Select the best bunch of solutions as a project.
13FASID

PDM
Steps of Planning Workshop
:

1. Project designing Narrative summary

Indicators
Assumptions (external conditions)
14FASID

Narrative Summary
P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary O veral G oal l P roj ect P urpose O utputs A cti ti vi es I nputs O bj vel ecti y V eri abl fi e I cators ndi

Overall goal
An expected development effect when project purpose is accomplished.

Project purpose MOutputs eans of

A purpose accomplished from outputs by Term : implementing the Target G roup: project. Outputs accomplished after necessary activities are Vimplemented. A ssum pti eri cati fi on ons

I portant m

Activities
Necessary activities to accomplish outputs.

Inputs
Necessary human resource and equipment to implement the activity.

P recondi ons ti

Setting Important assumptions

They need to be satisfied in order to roj N am e: ect make theP project successful. Term : G roup: P roj A rea: ect Target They canN not ve controlledywithin the Im portant be O bjecti arrati vel M eans of project. Sum m ary V eri abl fi e V eri cati fi on A ssum pti ons I cators ndi It is not certain oal if the assumptions O veral G as l happen or not.
P roj ect P urpose O utputs

A cti ti vi es

I nputs P recondi ons ti

Vertical logic of PDM

P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary O veral G oal l P roj ect P urpose O utputs A cti ti vi es I nputs P recondi ons ti O bj vel ecti y V eri abl fi e I cators ndi Term : Target G roup: M eans of V eri cati fi on I portant m A ssum pti ons

Objectively Verifiable Indicators

P roj N am e: ect P roj A rea: ect N arrati ve Sum m ary Term : Target G roup: M eans of V eri cati fi on

Indicators should be set as much objectively as possible.

How to obtain indicators must be identified clearly.
O veral G oal l P roj ect P urpose By O utputs A cti ti vi es O bj vel ecti y V eri abl fi e I cators ndi I portant m A ssum pti ons

when? Measurement for Monitoring & P reEvaluation condi ons ti

Who(what)? I nputs
How much? What happen?

Utilization of PDM in Monitoring

P roj N am e: ect P roj ect Progressed A rea: Term : Target G roup: O bj vel ecti y V eri abl fi e I cators ndi M eans of V eri cati fi on I portant m A ssum pti ons

as N arrati ve planned?m ary Sum

O veral G oal l

Indicators Achieved

P roj ect P urpose Compare O utputs A cti ti vi es

Indicators Planned
I nputs P recondi ons ti

Utilization of PDM in Evaluation (with five criteria)

P roj N am e: ect P roj A rea: ect Term : Target G roup: O bj vel ecti y V eri abl fi e I cators ndi M eans of V eri cati fi on I portant m A ssum pti ons

Sustainability

N arrati ve Sum m ary O veral G oal l

Impact Effectiveness
I nputs P recondi ons ti

Relevance P roj ect

P urpose O utputs A cti ti vi es

Efficiency

For further information;

There are several learning materials available in websites of World Bank
http://wwwwds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160 016_20050607122225
The logframe handbook : a logical framework approach to project cycle management, Vol. 1 of 1

Asian Development Bank

http://www.adb.org/Documents/Guidelines/Logical_Framework/default. asp Using the Logical Framework for Sector Analysis and Project Design: A User's
Guide