Presented By:-

Supriya Agarwal Chetan Singh

Operational ProcessProduct Development

Forecast Team Tracking Lifestyle Changes Current Trends Report Theme Boards Color Story

Ispirations

Trend Analysis

Mood Boards

Operational ProcessSampling and Data Entry Finalized mood board/ theme board/ color story sent to Designers

Sample Development at Designer Studios

Samples received from designers

Tallying with Challan

Data Entry

Posting Into Bin

Bin Card System

Bin card is a record of receipt and issue of stock All stock received is entered with receipt column and the quantity of stock issued is recorded in the issue column of Bin Card. Balance of quantity of stores is ascertained after every receipt or issue. It shows the balance of the stock at any moment of time. Bin Card is maintained by the stock in charge / warehouse executives. They are answerable for any difference between physical stock and the balance shown by the Bin Card. Thus Bin Card does not only records the receipt an issue of the stores but also assist the store keeper for control of the stock.

Bin Card System

It also helps in ascertaining the minimum level maximum level, and ordering level By seeing the Bin Card the warehouse manager can send the material requisition for the purchase of materials from time to time. A bin card is also known as bin tag or stock card and is usually hung up or placed in shelf, rack or bin where the material has been kept.

Bin cards can also be in the form of loose sheets which can be maintained in a ledger kept in the stores

Operational ProcessIssuing Process

Issuing for photo shoot

Making of Issuing Challan

Issue of Pcs.

Return from Photo shoot

Tallying with issued Challan

Receiving/ taking in

Posting in back into Bins

Display for Selection- Merchandisers Return to designers/ Debit Note Sampling Room
Sending Selected styles to Production Team

Operational ProcessPrt Production with Factories

Co-ordination with Factories & Production with Factories Receiving of PP Sample Approvals

QC

Start of Prt Production

Operational Process@ Warehouse

Receipt of Goods from Factories to the Warehouse Tallying of Goods with the Challan issued by factories Data Entry

Posting of Goods in Bin

Tagging of Garments with Barcodes and other details Notification from Merchandisers/ RO regarding Transfers Notification mails to stores regarding the inventory that they will be receiving with details of transit(Logistics)

Store Process Flow

Goods received

Receiving Goods Tally of goods physically & signing the challan. Scanning the barcode. Goods Entry & Updating the system

Reporting and Intimation

Intimation about receipt of goods to warehouse & merchandisers via mail Intimate the warehouse about the Missing Pieces /damaged barcode which are not getting scanned via mail & request for issue of fresh barcodes

Store Process Flow

Category wise followed by designer wise stacking. Back end / Storeroom stock taking Bin card management and updating information on bin cards Daily store Auditing shelf wise Putting the goods on shelf. Explaining the sales staff about the new inventory. Daily stock room Auditing

Stacking

Shelf management

Return

Making of transfer slips Physical packing and dispatch to HO or warehouse as per instructions.

Supply Chain

1. Inventory replenishment --Pull Supply Chain --EOQ

2. Receiving of Prt Production from factories 3. Merchandisers Mail to warehouse for inventory dispatch to stores 4. Dispatch of goods to stores & intimation via mail regarding the same

7. FSN Analysis -Inter store transfers -Transfer to WH

6. Intimation to merchandisers

5. Receipt of goods at store JIT System

Returns Supply Chain

Human Resource Plan

The Human Resource is the most important arm on which thrives the success of any system.
Understanding the vitality of the same, the Human Resource required as well as the Hierarchy for the same at different areas has been defined as follows.

@ The Regional Office

Head merchandiser

Senior merchandiser(1)

Sampling Data Entry(2)

Forecasting Team (3)

Merchandiser (8)

Defining the Roles & Responsibilities @ RO

Head Merchandiser Overall Supervision Buying Range Planning ]Development of Assortment Plan Designer meeting/selection Meeting Merchandisers & Approvals

Forecast Team Mood board Inspiration board, Trend analysis, Color story, VM Photo Shoot

Merchandiser Buying Receiving of samples, Chalan signing Sample Approvals Meeting with Head Merchandisers

Data Entry Receiving/sending goods. Physical counting. Daily basis reporting to the merchandiser Data entry verification. Photo clicking & uploading. Ensuring proper packing of dispatch return goods to the store. Following up Mailing the stores regarding the goods.

@ The Warehouse
Warehouse manager

RO

Asst . Ware house Manager

Receiving /Dispatch executives(2)

IT system(2)

Data Entry(4)

Security

Vouchers, Memos, Transfers.(2)

Inventory Auditor

Defining the Roles & Responsibilities @ Warehouse

Asst . Ware house Manager Security of the Inventory. Getting Reports from I.A. Enabling IT System. Ware house space planning with WHM

Warehouse manager Supervising the overall warehouse management Sending Reports to RO & HO Receiving Reports from All Sub dept. Warehouse space planning

Inventory Auditor Physical scanning Discrepancy solving.

RO Receiving/sending goods. Physical counting. Daily basis reporting to the WHM Data entry verification. Photo clicking & uploading. Ensuring proper packing of dispatch goods to the store. Following up Mailing the stores regarding the goods.

@ The Store

Defining the Roles & Responsibilities @ Store

STORE MANAGER ASST. STORE MANAGER. Selling. Accounts Backend Auditing Office boy/House keeping . FC Selling Shelf management. Physical Inventory Count. Customer Handling

Reporting Selling Store Auditing. Goods Receiving/Returning. Store Security. In store events( with Marketing Department).

Recommendations & Suggestions

RFID System- Radio Frequency identification SAP Software- Standard Assessment Procedures JIT System FSN Analysis Bin Card System also known as Cardex (However if RFID is implemented, we wont need bin card system)

Thank You for your Time & Attention