A PRESENTATION ON THE PROPOSED

PERFORMANCE APPRAISAL SYSTEM (PAS)

BY SREEJA NAIR (ROLL NO.60)

A management tool for converting potential to productivity.

Basis for Performance-driven Recognition/Reward An Half-yearly exercise 30th June & 31st December every year.

The value of a proper system for recording and measuring employee performance in an objective manner is appreciated and recognized by all concerned. Employees quality of job delivery, its alignment with organizational requirements, gaps if any, in between organizational expectations and employee deliverables, collaboration/competition within, intended progression of a large number of employees to Excellent performance category and having an in-built employee competency building and management programme as part of PAS.

Achievement of Goal / KRA mutually agreed by Appraisee & Supervisor at the beginning of the performance year( evaluated by Supervisor giving due consideration to Client feedback) Key Attributes required to deliver or perform at the specified role (evaluated by Supervisor giving due consideration to Client feedback)

Key Points :
Appraisal Type Half Yearly Appraisal

Title
Appraisal Period

Security Officer
Jan 2010 to June 2010

Reporting Officer The next superior officer in all cases under whom the Appraisee has worked for a period of 6 months. In case the Appraisee Officer has not worked under any officer for a minimum period of 6 months, then the Reporting Officer will be the officer of the Section in which he has worked for a longer time.

Key Result Area ( Mutually Agreed)

Weightage (In percentageTotaling to 100%)

20

Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises.

Write reports of daily activities and irregularities such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons. Answer alarms and investigate disturbances.

15

15

15

Key Result Area ( Mutually Agreed)

Weightage (In percentage Totaling to 100%)

10

Circulate among visitors, patrons, or employees to preserve order and protect property. Patrol industrial or commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates. Escort or drive motor vehicle to transport individuals to specified locations or to provide personal protection.

Operate detecting devices to screen individuals and 5 prevent passage of prohibited articles into restricted areas.

Key Result Area ( Mutually Agreed)

Weightage (In percentage Totaling to 100%)

5

Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary. Inspect and adjust security systems, equipment, or machinery to ensure operational use and to detect evidence of tampering.

Total

100

Key Attributes

Weightage (In Percentage Totaling to 100%) 20 20 15

Commitment to & Involvement in work

Discipline (Attendance, Punctuality, Conduct & Behaviour) Reliability & Dependability

Integrity
Job knowledge and delivery Team Work

15
15 15
100

Parameters

Weightage (in percentage)

50%

Calculation
Individual Goal Achievement Rating (IGAR) = Sum of Weighted Rating / Sum of Weightages Individual Attribute Rating (IAR) =Sum of Weighted Rating / Sum of Weightages

Key Result Area

Key Attributes

50%

Fair and objective assessment based on verifiable performance indices Ratings to be categorized as 1-Unsatisfactory 2-Satisfactory 3-Good 4-Very Good 5-Excellent

If Overall Rating is Excellent I Year(at the end of 1st half yearly ratings) : Certificate of Appreciation from CEO plus 10% raise on the CTC over the normal increment as applicable to the employee. I Year(at the end of 2nd half yearly ratings) : Star Performer Certificate to be issued, golden star embossed on the Identity/Access Control Card plus 20% raise on the CTC over the normal increment as applicable to the employee plus a bonus LTF set for self & family.

If overall rating is Very Good I Year(at the end of 1st half yearly ratings) : 5% raise on the CTC over the normal increment as applicable I Year(at the end of 2nd half yearly ratings): Commendation letter from HOD plus 15% raise on the CTC over normal increment.

If overall rating is Good I Year(at the end of 1st half yearly ratings) : Normal Increment as applicable to him I Year(at the end of 2nd half yearly ratings): Commendation letter from HOD plus 10% raise on the CTC over normal increment.

If overall rating is Satisfactory

I Year(at the end of 1st half yearly ratings) : Performance feedback & normal increment as applicable to him.

I Year(at the end of 2nd half yearly ratings) : Counseling for improvement and normal increment applicable to him

If overall rating is Unsatisfactory

At the end of 1st half year : a- Written Communication of deficiencies in attributes and advising for improvement b- Counseling / Change in Job Assignment. c- Extending support of training and mentoring At the end of 2nd half year (inspite of the a,b & c above) : Termination from Service

Sample PAS form Step 1,Self Review

Performance Evaluation Form
Personal Details Employee Immediate Supervisor

Reviewing Supervisor Client Review Date Appraisal type Title

Raj Das Deboshish Chakraborty Nuruddin Shaikh Kale Security Services Period From: 1-Jan-10 Half Yearly Security Officer

Emp No. Emp No. Emp No. Period To:

4503 3503 2503 30-Jun-10

A. SELF REVIEW (To be Completed by the Employee) A. Summarize your duties, responsibilities and key tasks that you have accomplished (max 700 characters) 1. Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises. 2. Write reports of daily activities and irregularities such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences. 3. Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons. 4. Answer alarms and investigate disturbances. 5. Circulate among visitors, patrons, or employees to preserve order and protect property. 6. Patrol industrial or commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates. 7. Escort or drive motor vehicle to transport individuals to specified locations or to provide personal protection. 8. Operate detecting devices to screen individuals and prevent passage of prohibited articles into restricted areas. 9. Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed. 10. Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary.

Achievements : Followed required protocol and saved hundred's of lives and property on event of a sudden fire in the building

Step 2. Performance Review

Mutually agreed KRA Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises. Write reports of daily activities and irregularities such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences. Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons. Answer alarms and investigate disturbances. Circulate among visitors, patrons, or employees to preserve order and protect property. Patrol industrial or commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates. Escort or drive motor vehicle to transport individuals to specified locations or to provide personal protection. Operate detecting devices to screen individuals and prevent passage of prohibited articles into restricted areas. Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary. Inspect and adjust security systems, equipment, or machinery to ensure operational use and to detect evidence of tampering. Category : Core / Weightage(Totalling Supplemental to 100%) Core 20 Rating 4

Core Core Core Core Supplemental Supplemental Supplemental Supplemental Supplemental Supplemental

15 15 15 10 5 5 5 5 3 2

4 4 4 4 3 3 3 4 4 4

Step 3: Review of Attributes

Attribute
Commitment to & Involvement in work Discipline (Attendance, Punctuality, Conduct & Behaviour) Reliability & Dependability 15 Integrity Job knowledge and delivery Team Work 15 15 15 3 3 4 4

Weightage
20

Rating
4

20

Step 4: Calculation of IGAR and IAR

Individual Goal Achievement Individual Attribute Rating (IGAR) Rating (IAR) Sum of Weighted Rating / Sum of Weightages Sum of Weighted Rating / Sum of Weightages 50 50

Individual Performance Rating

Step 1: (IGAR*A)+(IAR*B) / 100

3.85

3.7

3.77

Outcome : Since Raj Das has a rating of 3.8(round off figure) his performance is Very Good. Hence will be eligible for 5% raise on the CTC over the normal increment as applicable

Thank You