DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty: Usha rani jasty

Designation : Sr. Lecturer in CCP
Branch : D.C.C.P.
Institute : Government Polytechnic for Women,
: Kakinada, E.G. District.
Semester : 3rd Semester
Subject : Computer Packages
Subject Code : CCP – 305
Major Topic : Ms Access
Duration : 50 minutes
Sub Topic : Reports
Teaching Aids : PPT and visuals
CCP305.37 1
Objectives:

On completion of this period, you would be able to

understand …
 The procedure to create a report using Report
Wizard

CCP305.37 2
RECAP

 A Report can be based on a Table or aquery

 Regular can be columnar, Tabular, Label, chart
 Report can be custom created or wizard can be
used

CCP305.37 3
Report using Report Wizard
 Very much useful tool to create a new report for
the new users, who are not well versed with the
creation of reports
 Guides the user in a step by step manner in
selecting the data from tables, selection of
fields, layout and style of report etc

CCP305.37 4
 Creation of report using Report
Wizard
 Step 1 - Open the Database File by
selecting File  Open
 Step 2 - Enter the name of the File
Name in the Open Dialogue
box

 The following database window appears on the

screen.

CCP305.37 5
 Step 3

Click here to
open the
reports
dialogue box
A dialogue
box appears
as shown in
next slides
Figure 1
CCP305.37 6
Step 4

 Double click on
the “Create Report
by using wizard” Already
option created
Reports
 The Report Wizard
starts and asks for
the fields to appear
in the Report

Figure 2
CCP305.37 7
Step 5 Selecting Table / Query

1. The Table or Query

can be selected in
the Tables/Queries
box
2. The corresponding
fields of the
selected Table or
Query are shown in
the Available Fields
box
3. The fields can be
selected from more
than one table or CCP305.37 8
query Figure 3
 Step 6 Selecting Fields for Report

1. To select a
particular field,
click on the field
name and click
on “>” button
2. To select all
fields, click on
“>>” button

CCP305.37 Figure 4 9
Step 7

1. If you want to
cancel the
‘selected fields’,
select the field
in ‘selected
field’ and click <
2. If you want
cancel all the
fields from
‘selected field’
click on <<
Figure 5
CCP305.37 10
Step 8

After selecting the

required fields,
click “Next” button.

Figure 6
CCP305.37 11
Step 9

Figure 7

Here wizards asks you “how do you want to

view your data?”
Select one option CCP305.37 12
 Step 10

Figure 8
Depending on selection the dialogues box changes
If you need more information click – choose one and Click
next CCP305.37 13
 Step 11

The Report Wizard

asks for any
grouping levels in
the Report

CCP305.37 Figure 9 14
 Step 12
This can be
selected by
clicking on the
field name and
“>” button, as
shown in the
picture
Click next

Figure 10
CCP305.37 15
 Step 13

 Specify the sorting

order for different fields
up to four levels either
in ascending or
descending order
 To select a descending
order, click on
“Ascending” button

Figure 11
CCP305.37 16
Step 14

 After selecting
the sorting
order, click
“Next”

Figure 12
CCP305.37 17
Step 15

 The Report
Wizard asks
for the Layout
of the Report
 Select one of
the Layout
formats,
select the
orientation
and click
“Next” Figure 13
CCP305.37 18
Step 16

 The Report
Wizard asks for
the style of the
Report
 Select one of the
styles and click
on “Next”

Figure 14
CCP305.37 19
Step 17

 Finally enter a title

for the Report
 Select one of the
options to view the
Report or to modify
it in design view
 Click “Finish”
button.

Figure 15
CCP305.37 20
The report can be viewed as below if “View”
option is selected

Figure 16

CCP305.37 21
 Quiz
1. Report can be prepared basing on a Table
or Query
a) Yes
b) No
c) Cannot say

CCP305.37 22
Summary
With the report wizard you can:
 Choose fields from more than one table or
queries
 Decide whether you want the records grouped
for multi table reports
 Sort the report by up to 4 fields
 Choose a layout for the reports
 Select a style, give a Title, view the data

CCP305.37 23
Frequently Asked Questions

2. Explain the procedure for creating a report using

Report Wizard.

CCP305.37 24
Thank you

CCP305.37 25