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DEPARTMENT OF TECHNICAL EDUCATION

GOVERNMENT OF ANDHRA PRADESH

Name of the Faculty :Usha Rani Jasty

Designation : Sr. Lecturer in CCP

Branch : D.C.C.P.

Institute : Government Polytechnic for Women,

: Kakinada, E.G. District.

Semester : 3rd Semester

Subject : Computer Packages

Subject Code : CCP – 305

Major Topic : Ms Access

Duration : 50 minutes

Sub Topic : Defining various Components


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Teaching Aids : PPT and visuals


Objectives
On completion of this period, you would be
able to
 Understand Types of components of MS Access
 Features of components

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Recap
Access is a
 Relational database management system
for windows
 Stores its data in Table, which is made up
of fields and records
 Each data unit of a record is called Field
 A group of related fields is called a Record
 Collection of related data of a specific event
is called a Table
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The different components in Access
 Tables
 Queries
 Forms
 Reports
 Pages
 Macros
 Modules

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Database window

Figure 1: Database Window showing objects and tool bar

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Tables

 Access stores data in table, which is made up of


fields and records
 Which makes database more efficient
 Which reduces data-entry error

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Datasheet View of Records

Figure 2 Table Datasheet view showing records


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Query

 A question to obtain specific information from the


selected table
 To View, Change and analyse data in different
ways from multiple table
 Source of records for Forms, Reports and Data
access pages
 Mathematical calculations can also be performed
 Written in Structured Query Language (SQL)

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Select Query - Example

Figure 3 Select Query


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Forms
 Interface for data entry into a table
 To display data in customized layout
 Graphics can be added
 Shading, Colors, Type styles can be specified
 Created by using Form Wizard or Auto Form

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Form – Example

Figure 4 Form

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Reports
A flexible way of viewing and printing
summary information.
 Enables you to display information to the
required level of detail.
 Can be viewed on the screen, publish them on
the web or print hard-copy versions.
 Sub-totals, Statistical evaluations, Pictures and
Graphs can be inserted

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Report - Example

Figure 5 : Report
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Pages
 Also called as data access pages
 To make data available on the Internet
 For Interactive reporting
 For Data entry
 For Data analysis

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Macros

• Automatically carries our task of a series of tasks


• To perform specific tasks in the sequence they
are listed
• To save time

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Macro - Example

Figure 6 Macro Window


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Modules

 Programs written in visual basic


 Can automate any Data base task

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SUMMARY
Ms Access has 7 types of Components in each
database. They are
 Tables
 Queries
 Reports
 Forms
 Pages
 Macros
 Modules
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Quiz
• There are 7 types of Components in Ms Access
database. True
3. Data can be viewed, analyzed or changed
through Query. True
4. Forms can be created by using Form Wizard
or Auto Form. True
5. Pages can make the data available on the
Internet. True
6. Macros can not repeat the actions
automatically. False

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Review Questions

1. List the various components.


2. Explain the different purposes of different components.

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