ACCESS 2007 ASSIGNMENT SUMMER 2011

Purpose: To give students a basic understanding of ACCESS 2007 by constructing a database using the Ready2Read bookstore tutorial as a model for a database involving a Coin Store. It will also give students an opportunity to construct an entity relationship diagram.

Students MUST work individually

Due date: Monday, August 22, 2011 - 20PM.

ACCESS 2007 Assignment

Use these Table and Field names.

Using the ACCESS 2007 to do the following: 1. Set up a database for a gold, silver, and platinum coin business. Use any name you want for the coin business. 2. Use your last name combined with Coin Shop.accdb for the name of the database file; for example, Smith Coin Shop.accdb. 3. You will have three Tables (1) Customers, (2) Orders, and (3) Coins (See above). 4. You must set up two Forms: 1. One Form for entering new Customers data into the Customers Table, and another Form for recording orders into the Orders Table. 2. Use a Combo Box on the Orders Form: 1. for entering the Customer ID into Orders table, and 2. for entering the Coin ID into Orders table. 3. Use a Combo Box on the Customers Forms: 1. for entering the state into the Customers table. Assume you only do business in CA, WA, OR, IL, OH and AZ.

ACCESS 2007 Assignment

6. You must set up five queries as described below: 1. How many times has each coin been ordered? 2. Who are the customers from OH who ordered silver coins? 3. Who are the customers ordering American Gold Eagles? 4. Who are the customers who have ordered platinum or silver? 5. What is the total dollar amount for each coin ordered? 7. Be sure to validate all fields in the Customers and Coins tables; that is, these fields must have entries of the appropriate data type and must contain a data. If there is an error, an appropriate message must be displayed. 8. You must populate the Orders Table sufficiently so that the above five queries have appropriate data to show that the queries are working. For example, (1) several customers must have ordered American Gold Eagles, (2) several customers must be from OH and have ordered silver coins, and (3) several customers must have ordered both platinum or silver. 9. The following slides contain Tables, and examples of Queries, a Form, and a Report.

ACCESS 2007 Assignment

Use these records and field names for the Coins Table

8 9

Use these records and field names for the Customers Table. You will add more records later. You do not need email addresses.

ACCESS 2007 Assignment

Use these field names for the Orders Table

ACCESS 2007 Assignment

Below are samples of how each required query may look. Your queries may look different because of the data you enter into the database.

ACCESS 2007 Assignment

Below are samples of how each required query may look. Your queries may look different because of the data you enter into the database.

ACCESS 2007 Assignment

An example of the a New Orders Form

This form is not very appealing but it follows the Ready2Read tutorial format.

ACCESS 2007 ASSIGNMENT SUMMER 2011

Summary of Requirements: 1. Construct an entity relationship diagram for the Coin Shop business. 2. Create a blank database and save it in a file called: YourLastName Coin Shop.accdb. 3. Construct three tables: (1) Customers table, (2) Orders table, and (3) Coins table. 1. Use the Table names and Field headings in the examples given within these slides. 2. Be VERY sure to use appropriate data validation and error messages. 4. Populate the database with some data so that you can check to see if it is working. 5. Construct the Customers Form and enter more data. Use the customers given in the examples, and then add more. Hide unnecessary fields. 6. Construct the Orders Form and enter data. Make enough orders so that the queries produce results with at least 3 or more hits. Hide unnecessary fields. 7. Construct and test the five queries. Use the query names given in the examples. 8. You should compose a word file to explain your design phase, show your query result and insert any note that you think help explaining for your database. 9. NOTE: To submit: please (compress) zip all your files (database, word file,) into a archive file (with this syntax: [Your name] + Access Project) and sent to my email: vietnam.saigon@gmail.com. If your file is too large, please upload your zip file to www.multiupload.com and send the link via my email.

Form-A

ACCESS 2007 PROJECT COIN SHOP (Summer 2011)

Form-A

(Print) Last _________________________________

First_______________________

FOLD HERE-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

GRADING STANDARDS Format your database fancy + enough data Customer Form and Order Form work correctly with Combo Boxes: Data Validation and appropriate error messages for all fields work correctly: The two reports look professional and have correct values: Correctly working queries (10 points each) Professional looking and correctly drawn entity-relationship diagram: (0 OR 10 points) (The entity-relationship diagram will have three tables and two relationships.) POINTS (0 OR 10 point) (0 OR 20 points) (0 OR 10 points) (0 OR 10 points) (0 OR 40 points)

POINTS __________ __________ __________ __________ __________ __________

Failure to populate orders table so that queries will display meaningful results. (-20 points) FAILURE TO SUBMIT PROJECT ACCORDING TO GUIDELINES ON NOT SAVED IN ACCESS 2007 FORMAT (-50 points)
TOTAL POINTS: 100 pts. possible __________

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