Microsoft

Powerpoint 2002

Mindanao
Operations IS/T
& Maintenance
What is Powerpoint 2002?

MS Powerpoint is a presentation graphic program that

enables you to prepare slide shows and present them with style
and impact.

In Addition, you can use PowerPoint to:

• Print handouts for the audience that include slide miniatures and
lines for note taking.
• Create notes for yourself to aid in your presentation delivery.
• Create an interactive presentation that runs automatically or
create a presentation containing slides timed to coincide with
your talk.
• Jazz up your presentation using animation, graphics, and other
multimedia components.
What is Powerpoint’s Role in
TransCo?

• Presentation of Reports
 Operations Review
 Budget Utilization

• Presentation of Proposals

• Information Dissemination

• Lecture Materials
Objectives …

Activity 1 - 10
• Launch Powerpoint 2002 Activity 11 - 20
• Start a Presentation
• Save the Presentation
• Add Title Slide Information
1. Add Graphics Activity 21 - 27
• 2. Add Music & Sound
Use the Screen Layout
• 3. Add Video
Edit a Text Object
• 4. View your Presentation 3. Use the Copy & Paste
Modify Text
• 5. Add Slide Transition Commands
Move or Resize Text Object
• 6. Add Animation 4. Use the Edit Menu
Move to Next Slide
• 7. View your Presentation Commands
Use Bullets
• 8. Change Color Schemes 5. Add Hyperlinks
Add Notes
• 9. Change the Design 6. Add / Delete Slides
Use Numbered List
• 10. Apply Changes to All 7. Use Tables
Change Font Color
Slides 8. Use Charts
11. Make Enhancements 9. Provide Print Handouts
12. Create AutoShapes 10. Emphasize Text
11. Use Powerpoint Help
The Powerpoint Window
Title bar
Menu bar
Standard
Toolbar
New Presentation
Task Pane

View Other Task

Selection Pane Menu
Table

Slide
Thumbnail

Buttons
View Menu
Drawing Toolbar
Status bar
Terms to Remember

Terms Description
Basic presentation units. Presentations consist of
numerous slides. Each slide is equivalent to a
Slides
page of a document, a worksheet in a workbook,
or a database record.
Predefined areas outlined on slides that are
Placeholders designed to hold slide text, bulleted lists, graphs,
tables, charts, and so forth.
Preformatted slide layouts that contain specific
Slide Layouts
object placeholders.
Layouts that contain the text, bullets, alignment,
Masters header/footer text. And background format for all
slides in a presentation.
Professionally developed slide designs that you
Templates can apply to your presentations to give a
consistent look at all slides in a presentation.
Launch Powerpoint 2002
Activity 1:
Click on Start  Programs  Microsoft Powerpoint
Launch Powerpoint 2002
Activity 1: cont’d.

• Never used PowerPoint? Try

AutoContent Wizard.
• The Design Template option provides
you with the same choices of formats
listed by the AutoContent Wizard.
• Comfortable with PowerPoint or already
know the structure and content of your
presentation? Choose Blank
Presentation from the list of options.

For this tutorial, let's begin by:

• Clicking on the From AutoContent
Wizard (under New)  and follow the
instructions in the Wizard.
• Select General  Generic  On-
screen presentation  Finish.
Start Presentation
Activity 2:

• Click just after the word “Click to add

title" to select that Text Object.
• Edit General to state the Presentation
Title: “My Life … Will I Be
Successful?”
• Click just after the words "This is the
subtitle."
• Edit "This is the subtitle" to read Your
Name.

Note:
If your Office Assistant is turned on, a light bulb may be
displayed at any time. Click on the light bulb to view
suggested fixes.
Save the Presentation
Activity 3:

• On the File menu, click Save.

Save a Copy of the File:

• On the File menu,
click Save As.
• In the File name box,
enter a new name for the file.
• Click Save.

Note:
• If you're saving the file for the first time, you'll be asked to give it a name.
• To save the copy in a different folder, click a different drive in the Save in drop-
down list or a different folder in the folder list, or both.
• To save the copy in a new folder, click Create New Folder.
Add Title Slide Information
Activity 4:

• On the Menu bar, select View 

Header and Footer.
• Check Date and time and Update
Automatically (or not).
• Check Slide number.
• Check Footer and type Your
Company Name
• Check Don't show on title slide.
• Click the Apply to All button.
Note:
A current date for your last modification can tell everyone that your information
is recent and up-to-date or assembled in haste. An old date can say that you
have been prepared for some time, or your information is dated.
Use the Screen Layout
Activity 5:

Some important terms:

• Outline pane - contains

the text of all the slides in
an Outline format
• Slide pane - displays one
slide at a time in the order
they appear in the
presentation
• Notes pane - contains
notes for the speaker
Edit a Text Object
Activity 6:

Would you like to include your job title with your name?

• Click at the end of your name and press Enter.

Type your job title and click away.
Modify Text
Activity 7:

• Click on the text to select that

Text Object.
• Highlight the text you want to
change.
• Click on the drop-down next to
the font size number and select
a different size.
• Click on the drop-down next to
style and select a different font
style.
Move or Resize a Text
Object
Activity 8:

Click and drag the border of your

selected Text Object to reposition
text. To resize the Text Object,
click and drag the handles on the
border.

Note:
Name should be smaller than title unless you are famous and all
information should be readable from anywhere in the room.
Move to Next Slide
Activity 9:

• To the left of the slide is

an outline of the entire
presentation. You can
edit the text directly from
this outline if you prefer.
Clicking on any topic on
the left will take you
directly to that slide.

• Go to Slide 2, the
Introduction.
Use Bullets
Activity 10:

• Click on the Introduction

title and change it to “Who
Am I?”

• Stop, Look & Listen!

Take a moment to think and

Edit the two bullets to state
your Vision & Mission in life.

Note:
Each bulleted point should be a springboard for you to share more information.
Keep your points short.
Use Bullets
Activity 10: cont’d.
• Click on Topics of Discussion slide in the
Outline view.
• Enter the title, “Life Principles…."
• Click on the first bullet and list topics to be
covered. Pressing Enter after a topic places a
bullet in front of each item you add to the
slide. Edit this list to fit your presentation.

1. Be Yourself!
2. Responsibility
3. Active Listening
4. Mistakes
5. Questions
6. Attitude
Note:
You may enhance the Bullets to emphasize points and make it more attractive!
Add Notes
Activity 11:

Below the slide where you

see Click to add notes,
you may enter notes to
refresh your memory
about anecdotes you
would like to share with
this slide.

Note:
If you fit everything on the slide, no one would be able
to read it and you wouldn't be necessary.
Use a Numbered List
Activity 12:

• On the “Life Principles …” slide,

you may replace the bullets with
numbers by selecting all of the
bulleted text and clicking on the
Numbering button on the toolbar.

• Another way to change bullet style is

to highlight the bullets, right-click on
them and select Bullets and
Numbering. Click on the style of
your choice and click on OK.

Note:
Avoid the default bullet style and add interest to your slides with little
arrow and checkmarks!
Change Font Color
Activity 13:

• Select a Text Object and

highlight a word.
• Right-click on the word and
select Font.
• You may change the color
here to emphasize a word or
phrase.

Note:
Avoid the flat look of a slide Title. Choose Bold and Shadow from this
dialog box. Looks better to me!
Add Graphics
Activity 14:
• Go to Topic One in the outline. Title this page
according to the topics you generated on the
previous slide: “Be Yourself!”. Just glance back
up in the Outline view.
• Add statements that will describe yourself.
• Select Insert  Picture  Clip Art and look for
an appropriate picture. Click on a picture and then
click the Insert Picture button.
• The graphic will appear in the middle of the slide.
Click on the graphic and point at a corner to get a
double-slanted arrow. Click and drag the corner to
resize it. Click on the picture and drag it to where
you want it.

Note:
You may also Insert  Picture  From a file, such as a jpeg picture from the digital
camera or Autoshapes, Organizational Chart, WordArt, or Word Table, to name a few.
Add Music and Sound
Activity 15:
Display the slide to which you want to add
music:

• Click on the “Be Yourself!” slide.

• Click on Insert | Movies and Sounds.
• Choose Sound from Gallery, locate the folder
that contains the sound and then double-click
the sound you want, or Sound from File and
locate a file you have previously saved on your
computer.
• A sound icon appears on the slide and if you
want the sound to play automatically when you
go to the slide, click Yes. If you want the sound
to play only when you click on the sound icon
during a slide show, click No.
Add video
Activity 16:

Display the slide to which you want to add video:

• Click on “Life Principles …” slide.

• Click on Insert  Movies and Sounds.
• Choose Movie from Gallery or Movie from File and locate the file.
• Click Yes to play the movie automatically or No if you want to mandate
clicking on the icon to play the sound.
View the Presentation
Activity 17:
PowerPoint has views that can be used to display slides. Click on one of
the buttons in the lower-left corner of the
PowerPoint window.
[Normal | Slide Sorter View | Slide Show]

• Normal view - displays a presentation in a tri-pane window.

• Slide Sorter view - displays miniature slides that allow the order of slides in a
presentation to be modified. Slide transitions and animations can be added in
this view.
• Slide Show view - displays the current slide in full-screen size as it appears during a
presentation.
• Click on the Slide Sorter view.
Note:
This view can help you perform a visual assessment of your progress as well as help
refresh your memory about how you have organized your graphics throughout your
presentation.
Add Slide Transitions
Activity 18:

In Slide Sorter view select

the desired slide or slides
and then select the
transition from the Slide
Transition Effects
collapsible list on the
Toolbar.

Note:
All slides in a presentation usually have the same transition and this can
be selected quickly by first executing the Select All command.
Add Animation
Activity 19:

In Slide Sorter view select the

desired slide or slides and
then select the animation
from
the Preset Animation
collapsible list on the Toolbar.

Note:
Too much variety here means things are flying in from every direction and
can be very distracting.
View the Presentation
Activity 20:

• Click on the beginning slide

in the Outline view and then
click on Slide view in the
buttons in the lower left.

• Click to advance the slides.

Press the Esc key to stop
your slide show and return to
Normal view.
Change Color Schemes
Activity 21:

• Click Format  Slide Design

and select Color Schemes from
the design view on the right. Or,
click Design from the Toolbar.
• Click first color scheme in the
second row.
• Click Apply to All.

Note:
Use a background color that matches the lighting in the room where you
plan to present, i.e., dark blue for a darkened room
and a lighter for a lighted room.
Change the Design
Activity 22:

• Click on Format  Slide Design.

Or, click the Design from the
Toolbar.

• In the Slide Design toolbar on the

right, select the design style you
would like to use. Or, Click Browse
to Select other Design template.

• Click on the dropdown arrow, and

select Apply to All Slides.

• Save your presentation.

Apply Changes to All Slides
Activity 23:

• In the Menu bar select View

 Master  Slide Master.

• Make changes here

according to your preference
and they will appear on all
slides. Apply the Powerpoint
features you’ve learned
from the previous activities.

• Click Close.
Make Enhancements
Activity 24:

• Click on Topic Two in the Outline.

Title this page according to the
topics you listed on the “Life
Principles …” slide. Just glance up
in the outline view.

• Add the description for each topic

(or just copy the description that will
be given to you)

• Remove the Bullet and resize the

object to modify it.

• Enhance this slide based on what

you’ve learned from the previous
activities.
Create AutoShapes
Activity 25:

• Click on Drawing Toolbar  AutoShapes 

Basic Shapes 

• Click on the yellow point to make a rounded-

side rectangle.

• Add the description of the object by clicking

the Textbox icon on the Drawing
Toolbar.

• Click the AutoShape to move it to the left-side

of the slide. Double-click to open the Format
AutoShape Dialog box.

• Modify it by changing the Fill and Line color.

You may also add a Shadow effect to make it
more attractive.
Use the Copy & Paste
Commands
Activity 26:

• If you're copying text between presentations,

open both presentations, and on the Window
menu, click Arrange All.

• On the slide, select the table or shape you

want to copy, right-click, and then click Copy.

• Display the slide you want to paste to, and on

the slide, click where you want to paste; right-
click, and then click Paste.

• Make six (6) copies of this button and edit the

name of the button accdg. to the list of topics
you’ve made in the “Life Principles…” slide.
Use the Edit Menu Commands

Activity 27:

• For the other topics, click on the

Responsibility Slide from the Outline view &
click anywhere on the slide. Go to Edit menu
Select All  Edit Menu  Copy

• Go to Topic Three in the Outline View and

click anywhere on the slide. Click Edit menu
Select All and press Delete to clear the
slide.

• Then right-click  Paste.

• Modify the slides accdg. to the order of topics

listed on the “Life Principles …” slide.
Change the title to “Active Listening” for this
slide and copy the message from the
illustration picture 
Use the Edit Menu
Commands
Activity 27: cont’d.

• Click on the “Active Listening“ Slide

from the Outline view & click anywhere
on the slide. Go to Edit menu Select
All  Edit Menu  Copy

• Go to “Real Life” in the Outline View

and click anywhere on the slide. Click
Edit menu Select All and press
Delete to clear the slide.

• Then right-click  Paste.

• Change the title to “Mistakes” for this

slide and copy the message from the
illustration picture 
Use the Edit Menu
Commands
Activity 27: cont’d.

• Click on the “Mistakes“ Slide from the

Outline view & click anywhere on the
slide. Go to Edit menu Select All 
Edit Menu  Copy

• Go to “What This Means” in the Outline

View and click anywhere on the slide.
Click Edit menu Select All and press
Delete to clear the slide.

• Then right-click  Paste.

• Change the title to “Questions” for this

slide and copy the message from the
illustration picture 
Use the Edit Menu
Commands
Activity 27: cont’d.

• Click on the “Questions“ Slide from the

Outline view & click anywhere on the
slide. Go to Edit menu Select All 
Edit Menu  Copy

• Go to “Next Steps” in the Outline View

and click anywhere on the slide. Click
Edit menu Select All and press
Delete to clear the slide.

• Then right-click  Paste.

• Change the title to “Attitude” for this

slide and copy the message from the
illustration picture 
Add Hyperlinks
Activity 28:

• Wow! You’re now almost done & ready

to add links with your buttons!

• But first, enhance your buttons by

changing the format. Only change the
button of your active slide. E.g. If you’re
in the “Responsibility” slide, click the
Responsibility button and change the
format.

• Right-click on the Responsibility

button  Format AutoShape  Fill 
Color  Light Blue. Change the Font
Color to white to emphasize
description.

• The same steps apply to other buttons

in your active slide.
Add Hyperlinks
Activity 28: cont’d.

• To add Hyperlinks just click on the

“Responsibility” slide from the
Outline view and select “Be
Yourself!” button.

• Right-click on the button 

Hyperlink  Place in This
Document and Select from the
Slide Titles where you want your link
to be. Click Ok.

• The same steps apply to other

buttons to create the link in
respective slides.
Add / Delete Slide
Activity 29:
• Click on Slides Sorter View.

• Click on the “Attitude” slide

and from the Menu bar select
Insert New Slide.

• Change the title to “What

Successful Learners Do…”
and copy the listed points
from the illustration picture 
Use Tables
Activity 30:
• Insert another slide.

• For self-assessment, decide what percentage

you’re going to give for each topics listed in
“Life Principles…” slide.

• On the Standard toolbar  click Insert Table.

• Point to select the number of rows and

columns you want and then click.

• Change the Title to “Self-Assessment” and

add the topics on the 1st column and the
percentage on the 2nd column.

• Enhance the table by changing the format &

appearance.
Use Charts
Activity 31:
• Insert a Pie Chart on the “Assessment” slide.

• On the Insert menu, click Chart. Right-click 

Chart Type and follow the wizard.

• On the Table toolbar, select By Column to

change chart setting to column.

• Replace the data, click a cell on the

datasheet, and then type the information from
the Table you inserted.

• To return to the slide, click outside the chart.

• Modify the Chart by changing the format.

Provide Print Handouts
Activity 32:

• Select File  Print.

• In the Print what box, click
Handouts.
• In Slides per page, type 4.
• Click Horizontal or Vertical
to specify the order you want
the slides printed.
• You may choose Landscape
or Portrait under Notes,
Handouts and Outline.
• Click OK.
Emphasize Text
Activity 33:

• Select Slide Show  View

Show.
• Right-click on a slide and
select Pointer Options 
Pen.
• Click and drag to encircle
words you want to highlight.
• Right-click on the slide and
select Pointer Options 
Arrow to return to the mouse
pointer.
Note:
Remember, to end the show, press the Escape key.
Use Powerpoint Help
Activity 34:
If you need help while you work, you can use the
following resources:

• Ask A Question Box

To quickly access Help, use the Ask a Question box on the menu
bar. You can type questions in this box to quickly find the answers
you need
• Office Assistant
• Help
• Screen Tips
• Help on The World Wide Web
Case Problem

Now ready to go through a more

Challenging Activities?

Your Trainer will hand to you the Case Problems.

Enjoy using Powerpoint!