Project KickStart Create A Winning Presentation Project

Project KickStart Create a Winning Presentation
Presenter Name #/#/200#

Note: this project plan was exported from Project KickStart directly to PowerPoint. Thanks to Thomas Leech for this project submission, www.winning-presentations.com www.winningProject KickStart is an easy-to-use project management software for small and medium easy-tosized business projects. A Free Trial is available at www.ProjectKickStart.com
Quick Links
(Links are clickable only in slideshow mode, hit F5) 1. Download Free Trial 2. Buy Project KickStart 3. Project KickStart Product Page 4. Project KickStart Tour 5. Project KickStart Templates 6. Project KickStart Sales (800) 678-7008
www.ProjectKickStart.com
Agenda

Project Goals Project Phases Obstacles/Risks Teams/Resources Project Schedule Tasks in Phases Gantt Chart
3/29/2009 - 6/8/2009
www.ProjectKickStart.com Create a winning presentation
Project Goals
1. 2. 3. 4. Achieve the specific objective for this presentation Complete presentation within budget and on time Gain valuable information from the audience Make a positive, winning impression that can enhance your career
3/29/2009 - 6/8/2009
Project Phases
1. 2. 3. 4. 5. 6.
Plan Organize Support Stage Deliver FollowFollow-up
3/29/2009 - 6/8/2009
Obstacles/Risks
1. 2. 3. 4.
5. 6. 7.
Not getting started soon enough Don't have enough information Resources not available or stretched too thin Inability to get management to review in timely manner Graphics support inadequate or overloaded Outdated or inefficient hardware or software Don't know how to use graphics software
3/29/2009 - 6/8/2009
Obstacles/Risks (Page 2)
8. 9. Not knowing enough about the meeting room/equipment or can't gain access to it Poor use of time, precluding adequate review or rehearsal
3/29/2009 - 6/8/2009
Teams/Resources

Speaker(s) Management or other decision makers Presentations advisor or coordinator Graphics/audioGraphics/audio-visual specialist Reviewers/critiquers Marketing or project leader Presentations coach or consultant (external)
3/29/2009 - 6/8/2009
Project Schedule
Project Start: 3/29/2009 Project End: 6/8/2009
3/29/2009 - 6/8/2009
1. Plan

Determine requirements, guidelines, dictates, standard procedures Find out the 5 W's (who, what, when, where, why) Check available expertise that can help you Write out your general objective Write out the specific objective - the end product List factors associated with meeting conditions that might influence presentation
3/29/2009 - 6/8/2009
1. Plan (Page 2)

Identify and assess audience Develop your presentation strategy Identify resources needed for each task and determine availability Set a realistic schedule Get colleague or management review before proceeding
3/29/2009 - 6/8/2009
10
2. Organize

Check how requirements affect organization Focus ideas and information Choose best topic order Develop detailed outline Assign times per section and speaker(s) Develop introduction to get audience on board and focused Develop summary to reiterate main points and ask for the order
www.ProjectKickStart.com Create a winning presentation 11
3/29/2009 - 6/8/2009
2. Organize (Page 2)

Create story board integrating outline with visual aid support concepts Get management review of your organization
3/29/2009 - 6/8/2009
12
3. Support

Again check how requirements dictate support Add to your outline the examples you will use to illustrate, substantiate or liven up. Develop details of examples, stories, statistical support, etc. Consider what other forms of support can add value Make sure you know what your graphics production capability is
3/29/2009 - 6/8/2009
13
3. Support (Page 2)

Make a test run to ensure graphics quality and capability Transform the concepts from your story board to complete graphics Review/test visual aids Refine graphics to get best effectiveness Now complete your delivery script Develop backup charts and plan
3/29/2009 - 6/8/2009
14
3. Support (Page 3)

Meet printing deadlines
3/29/2009 - 6/8/2009
15
4. Stage

Again determine what the requirements call for Track and control costs and schedule to ensure you're staying on course Check out the meeting facility Identify and list in detail all staging requirements Verify all audio-visual equipment will be available and audioworking Make sure all presenters know how to use a/v equipment correctly
www.ProjectKickStart.com Create a winning presentation 16
3/29/2009 - 6/8/2009
4. Stage (Page 2)

Prepare for rehearsals Practice, practice, practice, each time getting helpful feedback and improving Use video and speaker coaching to polish your performance Test all parts of the presentation Arrive at the meeting room enough in advance to check it out on-site on-
3/29/2009 - 6/8/2009
17
5. Deliver

Make sure your wardrobe and appearance are appropriate for the meeting Get mentally prepared Deliver with energy, conviction, credibility, personality. Respond to your audience Track the time and meet your target
3/29/2009 - 6/8/2009
18
6. Follow-up Follow

Do a personal or team de-briefing about how the depresentation went Assign action items and make sure they get completed Apply lessons-learned to future presentations lessonsMake a commitment to sharpen your presentation skills to be better able to advance cause and career
3/29/2009 - 6/8/2009
19
Gantt Chart
Create a winning presentation
#
Task Name Plan Determine requirements, guidelines, dictates, sta Find out the 5 W's (who, what, when, where, why Check available expertise that can help you Write out your general objective Write out the specific objective - the end product List factors associated with meeting conditions th Identify and assess audience Develop your presentation strategy Identify resources needed for each task and dete Set a realistic schedule Get colleague or management review before pro Organize Check how requirements affect organization Focus ideas and information Choose best topic order Develop detailed outline Assign times per section and speaker(s) Develop introduction to get audience on board an Develop summary to reiterate main points and as Create story board integrating outline with visual Get management review of your organization Support Again check how requirements dictate support Add to your outline the examples you will use to Develop details of examples, stories, statistical s Consider what other forms of support can add va Make sure you know what your graphics product Make a test run to ensure graphics quality and c Transform the concepts from your story board to Review/test visual aids Refine graphics to get best effectiveness
Days 11 1 1 1 1 1 1 1 1 1 1 1 9 1 1 1 1 1 1 1 1 1 12 1 1 1 1 1 1 1 1 1
Start 3/29/08 3/29/08 3/31/08 4/1/08 4/2/08 4/3/08 4/4/08 4/7/08 4/8/08 4/9/08 4/10/08 4/11/08 4/11/08 4/11/08 4/14/08 4/15/08 4/16/08 4/17/08 4/18/08 4/21/08 4/22/08 4/23/08 4/25/08 4/25/08 4/28/08 4/29/08 4/30/08 5/1/08 5/2/08 5/5/08 5/6/08 5/7/08
Finish 4/11/08 3/29/08 3/31/08 4/1/08 4/2/08 4/3/08 4/4/08 4/7/08 4/8/08 4/9/08 4/10/08 4/11/08 4/23/08 4/11/08 4/14/08 4/15/08 4/16/08 4/17/08 4/18/08 4/21/08 4/22/08 4/23/08 5/12/08 4/25/08 4/28/08 4/29/08 4/30/08 5/1/08 5/2/08 5/5/08 5/6/08 5/7/08
% Done Assignments 0 r0 project leader or or coordinator 0 al), Speaker(s) 0 0 0 0 0 viewers/critiquers 0 0 project leader 0 coordinator 0 0 r0 project leader 0 0 0 tant (external) 0 0 0 0 r coordinator 0 0 ator, Speaker(s) 0 0 0 0 0 0 ltant (external) 0 0 r 0 coordinator or
Fri
Sat
30-Mar Sun
Mon
Tue
Wed
Thu
Fri
Sat
6-Apr Sun
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32
10/9/2008
1 of 7
3/29/2009 - 6/8/2009
20

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3/29/2009 - 6/8/2009

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3/29/2009 - 6/8/2009

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Gantt Chart
#
Task Name Now complete your delivery script Develop backup charts and plan Meet printing deadlines Stage Again determine what the requirements call for Track and control costs and schedule to ensure Check out the meeting facility Identify and list in detail all staging requirements Verify all audio-visual equipment will be available Make sure all presenters know how to use a/v eq Prepare for rehearsals Practice, practice, practice, each time getting he Use video and speaker coaching to polish your p Test all parts of the presentation Arrive at the meeting room enough in advance to Deliver Make sure your wardrobe and appearance are a Get mentally prepared Deliver with energy, conviction, credibility, person Respond to your audience Track the time and meet your target Follow-up Do a personal or team de-briefing about how the Assign action items and make sure they get com Apply lessons-learned to future presentations Make a commitment to sharpen your presentatio
Days 1 1 1 11 1 1 1 1 1 1 1 1 1 1 1 5 1 1 1 1 1 5 1 1 1 2
Start 5/8/08 5/9/08 5/12/08 5/12/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 5/27/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/3/08 6/3/08 6/4/08 6/5/08 6/6/08
Finish 5/8/08 5/9/08 5/12/08 5/26/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 6/2/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/8/08 6/3/08 6/4/08 6/5/08 6/8/08
% Done Assignments 0 0 -visual specialist 0 0 ator, Speaker(s) 0 or or coordinator 0 -visual specialist 0 visual specialist 0 -visual specialist 0 0 or or coordinator 0 l0 specialist ultant (external) 0 0 0 0 0 0 0 0 0 0 ltant (external) 0 or project leader 0 project leader 0 0 Speaker(s)
Fri
Sat
30-Mar Sun
Mon
Tue
Wed
Thu
Fri
Sat
6-Apr Sun
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
10/9/2008
4 of 7
3/29/2009 - 6/8/2009
23
Gantt Chart
r #
Days 1 1 1 11 1 1 1 1 1 1 1 1 1 1 1 5 1 1 1 1 1 5 1 1 1 2
Start 5/8/08 5/9/08 5/12/08 5/12/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 5/27/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/3/08 6/3/08 6/4/08 6/5/08 6/6/08
Finish 5/8/08 5/9/08 5/12/08 5/26/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 6/2/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/8/08 6/3/08 6/4/08 6/5/08 6/8/08
Mon
Tue
Wed
Thu
Fri
Sat
13-Apr Sun
Mon
Tue
Wed
Thu
Fri
Sat
20-Apr Sun
Mon
Tu
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
10/9/2008
5 of 7
3/29/2009 - 6/8/2009
24
Gantt Chart
#
Days 1 1 1 11 1 1 1 1 1 1 1 1 1 1 1 5 1 1 1 1 1 5 1 1 1 2
Start 5/8/08 5/9/08 5/12/08 5/12/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 5/27/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/3/08 6/3/08 6/4/08 6/5/08 6/6/08
Finish 5/8/08 5/9/08 5/12/08 5/26/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 6/2/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/8/08 6/3/08 6/4/08 6/5/08 6/8/08
Wed
Thu
Fri
Sat
11-May Sun Mon
Tue
Wed
Thu
Fri
Sat
18-May Sun Mon
Tue
Wed
Th
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
10/9/2008
6 of 7
3/29/2009 - 6/8/2009
25
Gantt Chart
#
Days 1 1 1 11 1 1 1 1 1 1 1 1 1 1 1 5 1 1 1 1 1 5 1 1 1 2
Start 5/8/08 5/9/08 5/12/08 5/12/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 5/27/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/3/08 6/3/08 6/4/08 6/5/08 6/6/08
Finish 5/8/08 5/9/08 5/12/08 5/26/08 5/12/08 5/13/08 5/14/08 5/15/08 5/16/08 5/19/08 5/20/08 5/21/08 5/22/08 5/23/08 5/26/08 6/2/08 5/27/08 5/28/08 5/29/08 5/30/08 6/2/08 6/8/08 6/3/08 6/4/08 6/5/08 6/8/08
Fri
Sat
8-Jun Sun
Mon
Tue
Wed
Thu
Fri
Sat
15-Jun Sun
Mon
Tue
Wed
Thu
Fri
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
10/9/2008
7 of 7
3/29/2009 - 6/8/2009
26
Questions?
For additional information on Project KickStarts easy-toeasy-to-use project management software, please visit: www.ProjectKickStart.com Support Link Sales: (800) 678-7008 678Quick Links
(Links are clickable only in slideshow mode, hit F5) 1. Download Free Trial 2. Buy Project KickStart 3. Project KickStart Product Page 4. Project KickStart Tour 5. Project KickStart Templates 6. Project KickStart Sales (800) 678-7008
www.ProjectKickStart.com
3/29/2009 - 6/8/2009
27

Project KickStart Create A Winning Presentation Project

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Presenter Name #/#/200#

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

Plan Organize Support Stage Deliver FollowFollow-up

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

Meet printing deadlines

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

11-May Sun Mon

18-May Sun Mon

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

www.ProjectKickStart.com Create a winning presentation

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