0 SAP Overview

IBM Business Consulting Services
SAP Overview
KAPCI Coatings
27th Dec 2004 deeper
Confidential | Month 2004 © Copyright IBM Corporation 2003

Objectives
 SAP Functional Application Overview
 Organizational Hierarchy
 SAP SD, MM, FI, QM Module Overview
2 SAP Implementation @ KAPCI | Month 2004 | Confidential © Copyright IBM Corporation 2003
What is SAP ?
 A German Company
 An Integrated Software Package
 An Opportunity to change the way in which a company does business
- Adopted by > 15000 companies worldwide

- Market share of 60% in ERP domain worldwide
- Operating out of 4 Regions across 100+ countries
SAP Implementation @ KAPCI | Month 2004 | Confidential © Copyright IBM Corporation 2003
What’s in a name ?
Systeme Anwendungen Produkte in Der

Datenverarbeitung
(Systems Application and Products in

Data Processing)
Why SAP R/3 ?
R/3 for client/server configurations link business and

technical processes to form an integrated system.
The qualities of the R/3 systems are their comprehensive

integration, shared data storage, openness, modular
structure, internationality, and applicability for all sectors
of industry.
SD FI
SM PS
PM
PP
R/3
MM Client / Server
ABAP/4 AM
QM CO
HR Payroll
mySAP Evolution
Enterprise Resource Intra-Enterprise e-Community
Planning Co-operation Collaboration
2002 2003 2004
Workplaces
Marketplaces
Application Hosting
Portals/
Business Communities
Intelligence SCM CRM
Business
Scenarios
Internet Partnering
Application Platform
Components XML-enabling Internet-
Business Framework, Business
BAPIs,ALE Framework
SAP Hierarchy
Finance View
Credit Control Client Credit Control

Area 1 Area 2
Chart of Chart of
Accounts 1 Accounts 2
Company 1 Company 2 Company 3 Company

... 4
...
Business Area 1
Business
Area 2 Business
Business .
Area 4
Area 3
Materials View
Client
Company 1 Company 2
Plant 1 Plant 2 Plant 3 Plant 4
Storage Storage Storage Storage

Location 1 Location 2 Location 3 Location 4
Purchasing View
Client
Company 1 Company 2
Purchasing Purchasing Purchasing Purchasing

...
Organization 1 Organization 2 Organization 3 Organization 4
Plant 1 Plant .2 Plant 3
External Sales View
Sales Area
Sales Sales
Organization 1 Organization 2
Distribution Division 1 Division 1

Channel 1
Division 2 Division 2
Division 1 Division 1
Distribution
Channel 2
. Division 2 Division 2
 Sales Analyses may be based on this level

 Sales revenues can be recognized and reported at this level
 Business Area can be assigned at this level
Internal Sales View
Sales Sales
Office 1 Office 2
Sales Sales Sales Sales

Group 1 Group 2 Group 3 Group 4
Sales & Distribution View
Client
Company
Sales S A
Organization A R
Distribution L E
Channel E A
Division S
Plant Plant
.
Sales Sales
Storage Storage Office Office
Location Location
Sales Sales
Group Group
SAP Functional Overview
SAP R/3 Application Functionality
Business Comprehensive
process functionality
solutions
SD FI
Sales & Financial
Distribution Accounting
MM CO Designed
Materials
Controlling
Mgmt. for all types
PP AM of business
Open
R/3
Production Fixed Assets
Planning Mgmt.
systems
QM
Quality
Client / Server PS
Project
Manage-
ment PM ABAP WF
System
Multinational
Client / server Plant Main- Multilinqual
Workflow
architecture tenance
HR IS
Human Industry
Resources Solutions
Over 11,000
Comprehensive installations around
the world
implementation support
SAP R/3 Functionality Organizational Elements & Master

Data
• Master Data • Organizational Elements

– Materials – Chart of accounts
– Customers – Credit control area
– Vendors – Controlling areas
– Accounts – Depreciation area
– Cost centers – Company ID/group
– Profit centers – Company code
– Business area group
– Business area
– Sales organization
– Sales division
– Sales distribution channel
– Sales office
– Sales group
– Purchasing organization
– Plant
SAP Functionality - Sales and Distribution
SD FI
Sales & Financial
MM AM
Materials Fixed Assets
Mgmt.
PP Mgmt.
CO
R/3
Production
Planning Controlling
QM Client / Server PS
Project
Quality
Mgmt. PM ABAP OC
System
Plant
Maintenance Office
HR IS Comm
Human Industry
Resources Solutions
SAP R/3 Functionality SD - Sales and Distribution

 Sales Order and Agreement Processing
 Product Availability Checking
 Pricing, Promotion and Rebate Processing
 Delivery Processing
 Invoice, Credit and Debit Memo Processing
 Returns Processing
 Sales Support
 Credit Management
 Sales Reporting
 Integrated with A/R, Inventory, and CO
Master Data Sales Support

 Competitors
 Sales activities
S  Direct mailing campaigns
 Business partners A
L Sales MM
Materials Management
 Material E PP
Bills of material  Customer inquiry Production Planning
S  Customer quotation PM Plant Maintenance
Product proposals
 Order processing CO Controlling
 Customer-material-
I – Orders FI Financial Accounting
info record N – Scheduling agreements PS Project System
F – Contracts
 Classification O Shipping Inventory Management

MM
Creditworthiness
 Texts S  Picking FI Warehouse
Y  Packing
Management
S  Transportation WM
 Conditions
T Billing
 Sales taxes E FI Accounts Receivable
M  Single invoice
CO Controlling
 Statistics  Collective invoice Profitability analysis
 Invoice list PA
 Credit/debit memo
Business Process Integration in SAP Order Processing - Document Flow
SD
Goods Billing
Inquiry Quotation Order Delivery issue document
Sales orders ATP
Update demand Run MPS/MRP Update
Management Financials
PP FI/CO
Inventory
Management
MM
SAP Functionality -Sales and Distribution
Multiple deliveries/invoices Collective invoice

per order
Order
Order Delivery
Delivery
Delivery
Delivery Invoice
Invoice
Order
Order Order
Order Delivery
Delivery Invoice
Invoice
Delivery
Delivery Invoice
Invoice
Order
Order Delivery
Delivery
Consolidated Orders
Invoice split
Order
Order
Invoice
Invoice
Order
Order Delivery
Delivery
Order
Order Delivery
Delivery Invoice
Invoice
Invoice
Invoice
Order
Order
Structure of the Order
Valid for Entire Document:

Header Data • Sold-to, Ship-to, Bill-to party
• Terms
Purchase Order
• Purchase Order
• Requested Delivery Date
Valid for
Valid for Each
Each Item:
Item:
Item 10 • Material
Material number
number
• Description
Description
Item 20 Quantity ordered
• Quantity ordered
• Plant
Plant
Pricing
• Pricing
Item 30
Delivery Schedule
• Delivery Schedule
Documents in Sales and Distribution Processing
Sales Support
Sales Support Sales Activity
Sales Activity
Inquiry
Inquiry Credit Memo
Credit Memo
Sales
Sales MM Contract
Contract
MM Request
Request
Quotation
Quotation Scheduling
Scheduling Debit Memo
Debit Memo
MM
MM Agreement
Agreement Request
Request
Returns Sales Order

Sales Order Delivery
Delivery Subsequent Dlvry
Subsequent Dlvry
Returns MM, FI Free of Charge
Charge Free of Charge
MM, FI Free of Free of Charge
Delivery
Delivery
Shipping
Shipping Shipment
Shipment
MM, FI
MM, FI
Invoice
Invoice
Billing
Billing Debit Memo
Debit Memo Credit Memo
Credit Memo
FI
FI
SAP Functionality – Materials Management
SD FI
Sales & Financial
MM Distribution Accounting
Materials AM
Fixed Assets
Mgmt. Mgmt.
PP
Production CO
Planning
R/3 Controlling
QM
Quality
Client / Server PS
Project
Mgmt. PM
Plant
ABAP OC
System
Maintenance Office
HR IS Comm
Human Industry
Resources Solutions
SAP R/3 Functionality MM - Materials Management

 Purchasing
 Inventory Management
 Invoice Verification
 Material Valuation
 Warehouse Management
 Consumption Based Planning
 External Services Management
 Vendor Evaluation
 Integrated with A/P, SD, PP, and CO
SAP Functionality - Materials Management
Master Data MRP PP

Production Planning
 BOM Sales & Distribution
SD
 Lot-sizing
 Vendor data L Purchasing FI
Financial Acctg .
 Material O PP
Production Planning
G  Requisition
Material types I
CO
Controlling
 Order Creation
Bills of material S
Product proposals  Invoice verification AM Fixed Assets Mgmt.
T
I
 Equipment C Receiving .
FI
S Financial Acctg
 Classification  QA
I Production Planning
PP
 Texts N  Inspection
F
 Conditions O Inventory Mgmt.
QM Quality Mgmt.
 Purchasing info S  Cycle counting
records Y
S  Physical inventory
T  Movements
E  Valuation
M PP Production Planning
Warehouse Mgmt. Sales & Distribution

SD
Overview of MM
Forecast
Material Requirements
Stocks Planning Demand
Requirement
Production Purchasing
(Internal Procurement) (External Procurement)
Invoice
Inventory Management
Invoice
Goods Receipt
Verification
Warehouse
Management
Goods Transfer
Issue Posting
Accounting
Accounting
Sales and Distribution
Goods Issue
Material
Document Inventory
Inventory Management
Management
------ ----
----- ---- From Warehouse From Consignment
-- ------
---- ------ To
Consumption
Reservation
Cost Center
------ ---- Asset
----- ---- Goods Receipt Project
-- ------ Sales Order
---- ------
Production
Order
Scrap
------ ----
----- ----
-- ------
---- ------
Sampling
BOM
------ ----
----- ----
-- ------
---- ------
© Copyright IBM Corporation 2003
Consignment in QI
Consignment Stock
Storage Location #2
In Transfer
Returns Stock
Total =
Blocked Stock
In Quality Inspection
Restricted Use Stock
Unrestricted Stock
Stock Fields in the Material Master
Plant #1
Total =
SAP Implementation @ KAPCI | Month 2004 | Confidential

Consignment in QI
Consignment Stock
Storage Location #1
In Transfer
Returns Stock
Total =
Blocked Stock
In Quality Inspection
Restricted Use Stock
Unrestricted Stock
30
Options for Displaying Material Stock Information
Material
Stock Plant
Warehouse
Stock Overview Requirements Availability
Stock
List Stock
Stocks per Stocks per Stocks per Stocks per

Plant/ Plant/ Plant/ Plant/
Storage Storage Storage Storage
Location Location Location Location
Stock Overview
Material XYZ Unrestricted Quality Reserved

UofM pc Use Inspection
Total 10,000 2,400 550
COMP1 10,000 2,400 550
Open POs PLANT1 6,600 2,000 0

Production
STOR1 2,000 0 0
Orders
STOR2 2,000 1,500 0
Reservations
WM Stock STOR3 2,600 500 0
Mat. Movements
Display Material PLANT2 3,400 400 550
STOR1 400 200 0
STOR2 0 200 550
STOR3 3,000 0 0
SAP Functionality -Financial Accounting
SD FI
Sals & Financial
MM
Materials
Mgmt.
PP
Production
Planning
R/3 CO
Controlling
QM Client / Server PS
Project
Quality
Mgmt.
PM ABAP OC
System
Plant
Maintenance Office
Comm
HR IS
Human Industry
Resources Solutions
SAP Functionality - Financial Accounting
FI - BD
Basic Data
FI - GL
General Ledger
FI - AP
Accounts Payable
FI FI - AR
SD
Accounts Receivable
AM
MM
CO FI - GLX
PP
R/3 Extended General Ledger
QM
Client / Server PS FI - CM
ABAP Cash Management
PM OC
FI - LC
HR IS
Legal Consolidation
SAP R/3 Functionality - FI - G/L and Financial Management
 General Ledger
- Journal Processing
- Period End / Closings
- Allocations
- Substitutions
- Financial Statements
- Special Ledger (SL)
- Integration with sub-ledgers
 Treasury and Investment Management
SAP R/3 Functionality FI - A/R and A/P

 Accounts Receivable  Accounts Payable
- Credit management - Vendor open item management
- Customer open item management - Vendor payments
- Cash application - Tax processing
- Customer head office processing - 1099 processing
- Lockbox processing - Vendor head office processing
- Dunning - Link between vendor and customer
- Link between customer and vendor - Integration to General Ledger
- Integration to General Ledger
SAP Functionality - Financial Accounting
MM
MM
Materials Management
General Ledger Controlling
Master Data CO
 Financial Statements Sales and Distribution
E SD
 Account Analysis
X  Multi-currency
 Chart of Accounts E  Taxation
C Inventory Management
U Accounts Payable MM Vendor Payments
 Company Codes
T  Account Analysis (I/C)
FI Intercompany
I  Payments History Reconciliation
 Business Areas V
E Accounts Receivable Inventory Management
MM
SD Customer Billing
 Account Analysis (I/C) Credit Worthiness
 Credit Control Areas I  Credit
N FI Intercompany
F Reconciliation
Cash Management
 Assets O
 Cash Plan
 Cash Forecasting
S
 Depreciation Areas PP Purchasing
Y Asset Management Controlling
S CO
Financial Reporting
 Asset Values FI
Project System
 Depreciation Forecast PS
 Additions
 Retirements
Accounts Receivable Overview

 Accounts Receivable transactions are highly integrated with the
Sales & Distribution module
 Invoices to customers can be generated automatically during the
sales cycle, or can be entered manually by an A/R clerk
 Credit checking, incoming payment processing, and customer
dunning are available
Accounts Receivable Components

 Master Records For Each Customer Account
 Bank Connections for Automatic Payments
 Customer Sales Order Considerations
- Payment Terms
- Payment Authorizations and Tolerances
- Automatic Credit Limit Checks
 Postings
- Incoming Payments
- Credit Memos
 Dunning Runs and Correspondence
Accounts Payable Overview

 Accounts Payable transactions are highly integrated with the Materials Management
module.
 Vendor invoices can either be generated directly in MM as a result of the procurement
cycle or by an FI-A/P clerk.
 Automatic payment processing via user induced payment runs or pre-scheduled runs (in
the financial calendar) are among some of the functionality available.
Accounts Payable Components

 Master Records For Each Vendor Account
 Bank Connections for Automatic Payments
 Payment Program - Automatic Payment of Vendor Invoices
- Vendor Selection
- Clearing and G/L Postings
- Printing of Checks
 Financial Calendar
- Tracks Payment and Dunning Runs
- Option to Pre-Schedule Payment Runs
Quality Management Overview
SD FI
Sales & Financial
AM
Fixed Assets
Mgmt.
PP
QM
Production CO
Planning
Materials
Mgmt.
R/3 Controlling
QM
Quality
Client / Server PS
Project
Mgmt. PM
Plant
ABAP OC
System
Maintenance Office
HR IS Comm
Human Industry
Resources Solutions
Functions In Quality Management Module
Aims QM Functions
Integration MM
within the
logistics chain Quality planning
PP
Enhance quality
of products
and services PM
Quality inspection
Ensure/
increase SD
market shares
Minimize Quality control CO

quality costs
 Customer satisfaction
 Rules, regulations, product liability
 Customer requirements (DIN/ISO 9000)
QM Integration within Logistics Chain
MM PP
Basic
Basic data
data Production
Production
Purchasing
Purchasing Requisition
Requisition planning
planning
Materials
Inventory
Inventory mgmt
mgmt Reqt
Reqtplanning
planning
Invoice
Invoice R-cut capacity
Vendors verification R-cut capacity
verification planning
planning
Goods
Goods receipt
receipt
Routings Stock transfer
Stock transfer Warehouse Planned
Warehouse Planned
Goods
Goods issue
issue management Orders
Orders
management
Documents Opening
Opening
period
period
Order:
Order:
Inspection plan QM Inspection lot --Creation
Creation
--Release
Release
Characteristics Inspection
Inspectionlot
lot --Confirmation
Confirmation
Insp. methods Shop
Shopfloor
floor
control
control
Insp. catalogs Print
Printinsp.
insp.instruction
instruction Capacity
Capacity
leveling
leveling
Test equipment CAM
Results
Resultsrecording
recording
PM SD
Test
Testequipment
equipment Shipping
Shipping
management
management Usage
Usage decision
decision Billing
Billing
QM Processes in Logistics Supply Chain
Procurement Production Sales Service
•Release Vendor •Integrates •Triggers •Service

•Manages the inspection inspection lots notification
release status of planning & work at delivery.
supply relationship scheduling
•Quality
•Triggers goods •Triggers certificates.
receipt in inspection during
inspections. production •Customer
complaints.
•Quality Score •Supports
•Vendor integrated
Evaluation confirmation of
quality/operating
•Quality data
certificates/Notificati
ons •Inspection points
•Manages problems •Partial lots
in procurement
•Manages vendor •Control charts
related technical •Problem
delivery terms & notification
quality assurance
plan
•Quality Audit
QM - Procurement
The procurement chain

Quotation Vendor selection Purchase order Goods receipt
 Technical  Vendor  QA agreements  GR inspection

delivery evaluation:  Certificates  Dynamic
terms  quality score modification
 Vendor release
 audits (Q-Info)  Inspection stock
 complaints  Defects,
 Inspection at the
vendor's Nonconformities
premises  Q-Notifications
QM in Procurement - The Business Process View
MIC I. Methods
Inspection
Inspection
Plan
Plan
Inspection
Inspection Results
Results Usage
Usage Follow
Followup
up
GR Inspection
Inspection
GR Lot
Lot Recording
Recording Decision
Decision Action
Action
Sampling
Sampling
Scheme
Scheme
QM in Production
Production Planning and Control

Production
Production order Order confirmation Goods receipt
planning
 Routings  Inspection lots

with
 insp. Points
 Sample
calculation
 Process control
 Result
recording
 Usage Decision
 Stock
movements
QM in Production - The Business Process View
MIC I. Methods
Routing
Routing
Inspection
Inspection Inspection
Inspection Results
Results Usage
Usage Follow
Followup
up
Inspection
Inspection
point
point Lot
Lot Recording
Recording Decision
Decision Action
Action
Sampling
Sampling
Scheme
Scheme
QM - Sales and Distribution/Service
Sales and Distribution

Sales order Delivery Service
 Quality
information
 Inspection
lots
 Certificates
 Customer
Complaints
 Service
Quality Inspection in SD
Sales Order Order Production
Delivery
Picking
Inspec. - Inspection lot

lot
origin
- Inspection type
Goods issue Paket
Summary
 SAP Functional Application Overview

 SAP SD, MM, FI,QM Module Overview
 Organizational Hierarchy

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IBM Business Consulting Services

Confidential | Month 2004 © Copyright IBM Corporation 2003

 An Integrated Software Package

 An Opportunity to change the way in which a company does business

- Adopted by > 15000 companies worldwide

Systeme Anwendungen Produkte in Der

(Systems Application and Products in

Why SAP R/3 ?

R/3 for client/server configurations link business and

The qualities of the R/3 systems are their comprehensive

Credit Control Client Credit Control

Company 1 Company 2 Company 3 Company

Plant 1 Plant 2 Plant 3 Plant 4

Storage Storage Storage Storage

Purchasing Purchasing Purchasing Purchasing

Organization 1 Organization 2 Organization 3 Organization 4

Plant 1 Plant .2 Plant 3

External Sales View

Distribution Division 1 Division 1

 Sales Analyses may be based on this level

Internal Sales View

Sales Sales Sales Sales

Sales & Distribution View

SAP Functional Overview

SAP R/3 Application Functionality

SAP R/3 Functionality Organizational Elements & Master

• Master Data • Organizational Elements

SAP Functionality - Sales and Distribution

SAP R/3 Functionality SD - Sales and Distribution

SAP Functionality - Sales and Distribution

Master Data Sales Support

 Classification O Shipping Inventory Management

SAP Functionality - Sales and Distribution

Business Process Integration in SAP Order Processing - Document Flow

Sales orders ATP

Update demand Run MPS/MRP Update

SAP Functionality -Sales and Distribution

Multiple deliveries/invoices Collective invoice

Structure of the Order

Valid for Entire Document:

Documents in Sales and Distribution Processing

Returns Sales Order

SAP Functionality – Materials Management

SAP R/3 Functionality MM - Materials Management

SAP Functionality - Materials Management

Master Data MRP PP

Warehouse Mgmt. Sales & Distribution

SAP Implementation @ KAPCI | Month 2004 | Confidential

Options for Displaying Material Stock Information

Stocks per Stocks per Stocks per Stocks per

Material XYZ Unrestricted Quality Reserved

Total 10,000 2,400 550

COMP1 10,000 2,400 550

Open POs PLANT1 6,600 2,000 0

SAP Functionality -Financial Accounting

SAP Functionality - Financial Accounting

SAP R/3 Functionality - FI - G/L and Financial Management

SAP R/3 Functionality FI - A/R and A/P

SAP Functionality - Financial Accounting

Accounts Receivable Overview

Accounts Receivable Components

Accounts Payable Overview

Accounts Payable Components

Quality Management Overview