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Report Writing

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Reports are written, or verbal, statements analyzing a

particular issue, incident, or state of affairs, usually with
some form of recommendation for future action.
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(arge organizations rely more on the written word than

smaller organisations where information can be passed on
verbally.

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Reports are the basis of significant decision making in

industry, commerce and public services.
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º Helps you to communicate more effectively.

º Improves your status and your career prospects.

º Contributes to business success by improving communication.

º Creates a good corporate image of the organization.

º Greatly assists the process of planning and decision making.

    


 


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R     

 





     

  


   
     
 !
r Heading Page

r Content (ist

r Executive Summary

r Background / Introduction

r General Objectives & Specific Objectives

r Methods - Analyzing

r Results

r Suggestions & Recommendations

r Conclusions and Appendices


  
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Rhis should be written separately from the report. It gives

a brief and factual survey of what is contained in the
report itself with the material summarized in the same
order.

 An Executive Summary is a real µmust¶ if your report is a

really lengthy one
 An executive summary provides bullet points of
all of the main elements of your report
 It gives the µreader¶ a snapshot view of the contents
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Mostly used the SWOR method

 S - Strengths
 W - Weaknesses
 O - Opportunity
 R - Rhreats
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 Rhis section allows you to make recommendations based on
the findings of your report
 Rhe recommendations could be for:
r Change
r Improvement
r New Ideas
 Rhe recommendations should be based on the findings
which came from data analyzing.
 Conclusion

Rhorough an effective report, a company can achieve

easily for set goals and objectives
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