COMPANY AND GENERAL MEETING
BIRTH OF COMPANY
• INCORPORATION OF A COMPANY
• INITIATION BY PROMOTERS
• SIMPLIFIED PROFORMA FOR
INCORPORATING COMPANY
ELECTRONICALLY
• CREATION OF MEMORANDUM OF
ASSOCIATION AND ARTICLES OF
ASSOCIATION
RISE OF GENERAL MEETING
• AN EXCLUSIVE TERM FOR GENERAL
MEETING IS MEMBERS MEETING
• REGISTERED SHAREHOLDERS OF THE
COMPANY ARE ITS MEMBERS
• MEETING OF BOARD OF DIRECTORS IS
FOR INTERNAL WORKING OF THE
COMPANY
• IN TAKING DECISIONS THAT AFFECT
MEMBERS INVESTMENT IN THE
COMPANY ORGANISING OF A GENERAL
MEETING IS COMPULSORY
 DIVERSITY IN COMPANY AND IN MEMBERS MEETING

KINDS OF COMPANIES KINDS OF MEMBERS MEETING

• STATUTORY COMPANIES • ANNUAL GENERAL MEETING

• REGISTERED COMPANIES : • EXTRAORDINARY GENERAL MEETING
(i) PRIVATE COMPANIES • CLASS MEETING
(ii) ONE PERSON COMPNIES
(iii) PUBLIC COMPANIES
• ACCORDING TO LIABILITY:
(i) COMPANY LIMITED BY SHARES
(ii) COMPANY LIMITED BYGUARANTEE
(iii) UNLIMITEDLIABILITY COMPANY
 INITIAL STEPS AND DOCUMENTATION

FINANCING NOTICES

• REGISTRATION AND ISSUING OF • PROCEDURE FOR CONVENING OF

PROSPECTUS BY PUBLIC COMPANIES MEETING
• REGISTRATION AND ISSUING OF • NOTICE OF MEETING
PRIVATE PLACEMENT BY PRIVATE
COMPANIES
• ISSUE AND ALLOTMENT OF SHARE
CERTIFICATES
 NECESSARY ACTIVITIES

DEALINGS ORGANISATION

• CONTRACTS • AGENDA AS NECESSARY FOR NOTICES

• CONVERSION OF COMPANIES • EXPLANATORY STATEMENTS AS
• DEBT FUNDS NECESSARY TO BE ANNEXED TO THE
NOTICES AND REPORTS OF MEETINGS
 REGISTRATION

BORROWINGS TRANSACTION OF BUSINESS

• LOANS AND INVESTMENTS BY • QUORUM FOR MEETING

COMPANIES • ORDINARY BUSINESS
• DEPOSITS • SPECIAL BUSINESS
• CREATION AND REGISTRATION OF
• ORDINARY RESOLUTION
CHARGES
• SPECIAL RESOLUTION
 PROGRESSION OF STEPS

MOBILISATION TRANSPERANCY

• MEMBERSHIP • CHAIRMAN OF MEETINGS

• TRANSFER OF SHARES • APPOINTMENT OF PROXIES
• TRANSMISSION OF SHARES • VOTING BY SHOW OF HANDS VOTING
• ACCOUNTING BY ELECTRONIC MEANS

• AUDITING
 FINAL WORKING

FUNCTIONING ACHIEVEMENT OF PURPOSE

• INSTITUTION OF DIRECTORS
• INDEPENDENT DIRECTORS
• BOARD OF DIRECTORS AND ITS
POWERS
• APPLICATION OF POSTAL BALLOT
• SPECIAL NOTICE AND RESOLUTION
• MINUTES OF MEETING
• MAINTENANCE AND INSPECTION OF
DOCUMENTS IN ELECTRONIC FORM
 CONCLUSION

General meeting of every kind of company is organised following certain well structured rules and procedures
through which a company must go through right from its incorporation to its day to day activities. A company is the
smartest form of organisation which exits in an unique manner as its proposed to be so. The CompaniesAct,2013
and the various Company rules prescribe ways and norms that, a company has to abide by the most vital decisions of
a company are taken in the general meeting of a company. The board of directors can organise a committee meeting
anytime to take decision on matters of regular business but in every such matter where the investors interest and the
sole purpose of the company is involved holding of a general meeting is very compulsory. In order to organise a
general meeting various factors need to be organised. Facts in regard to preparation of financial statements, annual
reports are needed to be done following the principles of accounting and auditing as the company law prescribes. If
the company wishes to borrow sums then it has to follow the needed guidelines of borrowings and loans. So every
act of a company is related with the previous and subsequent activity of such a nature in its inner working. Going by
the Articles of Association and altering the Memorandum of association as when needed is wise. A companies upper
management is the body that formulates things for the working of the company and thus it prepares policies in good
spirits for the progression of the company.
There are various parties involved in the working of a company. Primarily the parties are members,
creditors, debtors, banks or financial institutions, government and other bodies. These various parties
get their rights protected under certain provisions of various enactments of law. When it comes to vital
decision making, the interests of parties are needed to be taken into consideration. It is very well
understood that the contributors and the participants are given importance in the decision making
process but the workers or general employees are left behind and only have the option of either
accepting or rejecting the change. If they accept the change then they continue to remain in the
employment but if they do not agree to the decision the only option they have is to leave, resulting into
their unemployment. Such a situation is mostly seen in cases of merger and amalgamation. So
understanding the significance of general meeting of a company is not only about knowing how things
work but also understanding the seriousness of the importance of various decisions taken in the
meeting. For the investors passing of a resolution is of the importance of return, for banks its risk but
for the employees its all about job stability. So the laws, rules, guidelines everything must be framed
keeping in mind the requirements of the various resolutions that needs to be passed in a general meting
on a company. While compromising the purpose of a company cannot be tolerated it is equally
important that all such interested parties do not get negatively affected or that the rights of any class of
employees are neglected, care should be taken of these things by strengthening the provisions of law if
necessary by altering them. The legal sources of law are the only promising things that can protect an
aggrieved party and the situation in this regard in a company is no different.