How does a government tender

differ from RFP

Presented by Group 4
Kunal Pramanik (2019091)
RFP and Government Tender differences
Nabarun Nandi (2019094)
Richa Kenkre ( 2019098)
Ritam Das (2019099)
Trupti Joshi (2019117)
Uddhav Kulkarni(2019118)
What is a Government tender?

 A tender is a formal and structured invitation to suppliers to submit competitive bids to

supply raw materials, products, or services
 Tendering usually refers to the process whereby governments and financial institutions
invite bids for large projects that must be submitted within a finite deadline.
 Because this is a public and open process, laws were created to govern the process to
ensure fair competition among bidders
What is RFP?

 A Request for Proposal, or RFP, is a document that a business, non-profit, or government agency creates to
outline the requirements for a specific project.
 They use the RFP process to solicit bids from qualified vendors and identify which vendor might be the best-
qualified to complete the project.
 By detailing your organization’s needs in an RFP, you can better gauge how well each vendor understands
your project.
 For government agencies and non-profits, RFPs help ensure transparency and show the public they are
accountable for project goals and vendor choices.
 Writing an RFP also forces organizations to create benchmarks they can use later to measure a project’s
success.
Examples of Government Tender v/s RFP
RFP
Government Tender
Differences between RFP and Government
Tenders

Government Tenders RFP

• It is issued in situations where the client
• It is issued when the Government body
either can’t or does not want to lay down
knows what they want and the
the specifications and passes on the
requirement specifications are laid
expectation to the supplier
down, which the supplier are expected
to adhere to • It is for the private sector
• It is for the public sector • Supplier can include their
• Not flexible to include any supplier recommendations
recommendation
• These are used when the organization
• These are used when the organization
lacks the necessary expertise in required
has the expertise in the required work
work area
area
Differences between RFP and Government
Tenders
Government Tenders
• Bidders are expected to adhere
completely to the requirement of the
owners
• The tender document is highly detailed
• Since it is open to public, strict laws
have been laid down to make sure there
is now bribery
• Selection of the supplier is based on –
Adherence to quality, price and
specification
RFP
• Owners are open to the suggestions of the
bidders even though they might not be fully
adhering to the requirements of the owner
• The proposal document is not that detailed
• The RFP is generally sent to a selected
number of suppliers who have been vetted
from before
• Selection of the suppliers is based on –
Providing a best fit solution at a
competitive price and accepted level of
quality
Thankyou!