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Justify the steps in

preliminary investigation
6/1/11
-Joon-
 °eference

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- google books

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Ö 'reliminary investigation
Ö Interaction with Managers and Users

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‰ uring a —

 Ä a systems
analyst typically follows a series of —
‰ vhe exact procedure #—# on the nature of the
requestÄ the size of the projectÄ and the degree of
urgency
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‰ 'roject scope
‰ 'roject creep
‰ Constraint
‰ 'resent versus future
‰ Internal versus external
‰ Mandatory versus esirable
‰ °egardless of the typeÄ all constraints should be
#%# as early as possible to avoid future
problems and surprises
—'! 
%
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‰ |act-finding involves 
  techniques

‰
—# on what information is needed to
investigate the systems requestÄ fact-finding might
consume several hoursÄ daysÄ or weeks
‰ Analyze Organization Charts
Ö Obtain organization charts to understand how the
department functions
‰ Conduct interviews
Ö etermine the people to interview
Ö Establish objectives for the interview
Ö evelop interview questions
Ö 'repare for the interview
Ö Conduct the interview
Ö ocument the interview
Ö Evaluate the interview
‰ °eview documentation
‰ Observe operations
‰ Conduct a user survey
— ! (  | 

‰ Evaluate the project͛s operationalÄ technicalÄ

economicÄ and schedule feasibility
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‰ ëhat information must you obtainÄ and how will

you gather and analyze the information?
‰ ëhat sources of information will you useÄ and
what difficulties will you encounter in obtaining
information?
‰ ëill you conduct interviews? How many people
will you interviewÄ and how much time will you
need to meet with the people and summarize
their responses?
‰ ëill you conduct a survey? ëho will be involved?
How much time will it take people to complete it?
How much time will it take to prepare it and
tabulate the results?
‰ How much will it cost to analyze the information
gathered and to prepare a report with findings
and recommendations?
‰ You should provide an estimate for the overall
projectÄ so managers can understand the full cost
impact and timetable
—!
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-- vhe final task in the
preliminary investigation
is to prepare a report
to management
‰ vhe format report varies
from one company to another
Ö Introduction
Ö Systems request summary
Ö |indings
Ö °ecommendations
Ö 'roject roles
Ö vime and cost estimates
Ö Expected benefits
Ö Appendix
  —
 

Ö etermines whether the project is % 
from an operationÄ technicalÄ economicÄ and
schedule standpoint.
Ö Analysts evaluate systems requests on the
  of their expected costs and benefitsÄ
both tangible and intangible
Ö vo understand the problem or opportunity;
#%the project scope and constraints;
—
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 fact-finding; analyze project usabilityÄ
costÄ benefit and schedule data  
feasibility and present results and

#  to management.
Ö analysts often use  such as
fishbone or Ishikawa diagrams and 'areto
charts
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Ö ( of timeÄ staffing requirementsÄ costsÄ
benefitsÄ and expected results for the next
phase of the S C.
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