FILTERING DATA

(COMPLEX CRITERIA
ADVANCED FILTER)
GROUP MEMBERS:
JONATHAN RAGHOBAR
JONATHAN ARJUNE
ASHISH RAJARAM
LAKERAM PERSUAD
LEMUEL ASSING
MALACHAI GRIFFITH
 DATA FILTERING
• Data filtering is the process of choosing a smaller part
of a data set and utilizing that subset for the purpose
of viewing/analysis. In most cases, filtering is temporary,
I.e., the complete data set is kept but only a specific part
of it is used for calculation. Filtering requires a specific
rule or logic that is used to identify the cases to
include in the analysis. The term filtering can also be
referred to as the subsetting/drill-down of data.
 USES OF FILTERS

• 1) Look at results for a specified period of time.

• 2) Calculate the results for particular groups
of interest.
• 3) Exclude erroneous or "bad" observations from
an analysis.
• 4) Train and validate statistical models.
 FILTERING DATA (COMPLEX CRITERION
ADVANCED FILTER)
• In Microsoft Excel, an advanced filter is used to
create a list of unique, or to extract specified
items to a new worksheet. Complex criterion can
be used with an advanced filter, especially in
situations where a simple data filter can’t carry
out the particular task.
VIDEO EXPLAINING THE ADVANCED
FILTER
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 1. COPY THE HEADING ROW OF YOUR TABLE TO A DIFFERENT LOCATION ON THE
SPREADSHEET.

COPY HEADINGS

PASTE IN A NEW ROW

(THE NEW ROW OF HEADINGS IS CALLED

THE CRITERIA)
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 2. ENTER THE COMPARISON OPERATOR OF THE REQUIRED VALUE YOU WANT TO
FILTER UNDER THE CORRESPONDING HEADING IN THE CRITERIA.

DATA NEEDING TO BE FILTERED TO FIND

SALES LESS THAN $5000

THE COMPARISON OPERATOR (<5000) PLACED

UNDER THE SALES HEADING OF THE CRITERIA (AS
WE ARE FILTERING THE SALES)
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 3. SELECT ANY CELL ON YOUR ORIGINAL TABLE THEN SELECT THE DATA TAB.

NEXT SELECT THE ADVANCED

OPTION IN THE SORT AND
FILTER RIBBON
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 4. SELECT YOUR LIST RANGE (THE TABLE/DATA YOU WANT TO FILTER) AND
CRITERIA RANGE (THE COPIED HEADING AND COMPARISON OPERATORS)

(COPYING TO A NEW LOCATION IS OPTIONAL AS THE FILTER WILL USE YOUR

EXISTING TABLE AND HIDE THE DATA THAT DOES NOT MATCH THE COMPARISON
OPERATORS)

CLICK OK TO FINALIZE
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 5. AFTER FINALIZING, THE FILTERED DATA WILL APPEAR IN THE PLACE OF THE
ORIGIANL TABLE.

FILTERED DATA APPERAING ON THE

ORIGINAL TABLE
 STEP BY STEP PROCESS OF HOW TO USE
THE ADVANCED FILTER
• 6. IF YOU WANT TO REMOVE THE FILTER/S, YOU CLICK THE ‘CLEAR’ OPTION IN THE
SORT AND FILTER RIBBON OF THE DATA TAB.

CLICK TO CLEAR ALL ACTIVE FILTERS

TABLE RETURNS TO NORMAL

 COMPARISON OPERATORS
• < IS USED FOR FILTERING DATA LESS THAN AN INSERTED VALUE.
• > IS USED FOR FILTERING DATA MORE THAN AN INSERTED VALUE.
• =“*INSERTED VALUE” IS USED FOR FILTERING DATA THAT ENDS WITH AN INSERTED
VALUE. (VALUES INCLUDE LETTERS AND NUMBERS)
• =“INSERTED VALUE*” IS USED FOR FILTERING DATA THAT ENDS WITH AN INSERTED
VALUE. (VALUES INCLUDE LETTERS AND NUMBERS)
• =“<>INSERTED VALUE” IS USED TO FIND DATA THAT EXCLUDES THE INSERTED
VALUE. (VALUES INCLUDE LETTERS AND NUMBERS)