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U n it 1 1

Materials Management
(MM)
- Rules -
Business Process Integration

Rul
es

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 2All rights
Rules
• Defines the parameters for Master
Data and Transactions
• Determines functionality for Master
Data and Transactions
• Relatively fixed
• Changes as policy changes

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 3All rights
Materials Management (MM)

SD FI
Sales and Financial
Distribution Accounting
MM CO

R/3
Materials Controlling
Mgmt.
PP AM
Production Fixed Assets
Planning Mgmt.
SM EC
Service
Mgmt.
Client / Server Enterprise
Controlling
QM Integrated Business PS
Quality
Mgmt. Solution Project
System
PM WF
Plant Maintenance Workflow
HR IS
Human Industry
Resources Solutions

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 4All rights
Unit 11 – Overview

• Reservations
• Tolerances
– Purchasing
– Goods Receipt
– Invoice Receipt
• Automatic Account Assignment
• Invoice Verification

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 5All rights
Reservations
• A request to have a material ready
for issue at a future date for a
production order, sales order, etc.
• The purpose of a reservation is to
ensure that a material is available
when required and not assigned to
another use

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 6All rights
Purchasing Tolerances
• A tolerance limit is set for allowed
variance before a warning/error
message is displayed
– Price variance
• Compares the price in the purchase
order with the valuation price stored
in the material master
– Maximum cash discount
• This tolerance limit is set to assure
that cash discounts do not exceed
allowable discounts
January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 7All rights

Goods Receipts Tolerances
 Purchase order price quantity – there
are two tolerance levels maintained
per item
– The maximum percentage variance
before a goods receipt postings is
not allowed
– A percent variance that generates a
warning message but allows posting
 Moving average price variance – the
maximum allowable moving
average price change allowed
January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008. 8All rights

Invoice Receipts Tolerances
 Many tolerance limits that can be
configured for invoice receipts:
price, quantity, and blanket
purchase orders These tolerances
include:
– Amount for item with or without order
reference
– Form small differences automatically
– Percentage Over/Under Quantity
Variance
– Exceed amount: quantity variance
– Blanket purchase order – value and
January 2008 time limit
© SAP AG - University Alliances and The Rushmore Group, LLC 2008. 9All rights
Automatic Account
Assignment
• Automatic account assignment is
created to avoid manual postings of
financial transactions which follow
goods movements to reflect the
values of transferred materials
• Automatic account assignment is
used across all modules to keep
track of the values of materials that
are being consumed (e.g.,
production), or transferred into
other valuation areas of the
company
January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
(continued)
• Automatic account assignment is a
set of rules and master data which
enable the financial tracking of
logistics movement

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
Components
• Components of Automatic Account
Assignment
– Chart of Accounts
– Valuation Grouping Code
– Transaction Key
– Modifier for Transaction Key
– Valuation Class

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
Valuation Grouping Code
• Valuation grouping code - groups
valuation areas together
– Example: valuation area is plant, five
plants exist in the company, all five
plants use the same accounts.
– Multiple valuation groups are possible

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
Valuation Grouping Code
G ro u p in g C o d e G ro u p in g C o d e
G 001 G 002

P la n t – P 0 0 1 P la n t – P 0 0 4

P la n t – P 0 0 2 P la n t – P 0 0 5

P la n t – P 0 0 3

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
Transaction Keys
• Transaction Keys
– The transaction keys are used to
determine accounts or posting keys
for line items which are created
automatically by the system.
– The transaction keys are defined in
the system.

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account Assignment
Transaction Keys
 Transaction Keys
– Inventory Postings
 BSX
– Offsetting Entry for Inventory Postings
 GBB
– Materials Management Small
Differences
 DIF
– Cost (price) differences (PPV)
 PRD
– Goods receipt / inv. receipt clearing
acct
January 2008  WRX© SAP AG - University Alliances and The Rushmore Group, LLC 2008.16All rights
Automatic Account Assignment
Modifier
• Modifier – modifies the transaction
key for various movement types
– Blank – Goods receipt from purchase
order with account assignment
– VBR – Goods issue to consumption
– VAX – Goods issue to sales – post to
cost of goods sold
– AUF – Goods receipt from a
production order – post to
production settlement
– Etc. – Many others
January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Material Types & Valuation
Classes
• Account category reference:
– Builds the link between material types
and the valuation class(es)
Material Type Account Category Reference Valuation Class

ROH 0001 – Reference for Raw Materials 3000/3001/3002/3003

HIBE 0002 – Reference for Operating Supplies 3030/3031

HAWA 0005 – Reference for Trading Goods 3100

FERT 0009 – Reference for Finished Products 7920

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Material Types & Valuation
Classes

Valuation
Class
3000
(Steel)

Valuation
Acct Cat. Ref
Material Type Class
0001 – Raw
ROH (Raw Material) 3001
Materials (Paper)

Valuation
Class
3003
(Plastics )

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account
Assignment

Plant P001

Plant P002

Plant P003
Valuation Class Valuation Class Valuation Class
3100 (Trading Good) 3100 (Trading Good) 3100 (Trading Good)

Grouping Code Grouping Code Grouping Code


G000 G000 G001

Goods Movement Goods Movement Goods Movement


GBB (Goods Issue) GBB (Goods Issue) GBB (Goods Issue)

Account Modifier Account Modifier Account Modifier


VBR (Iss. To Cons.) VBR (Iss. To Cons.) VBR (Iss. To Cons.)

A cco u n
t Accoun
79000 t
January 2008
790001
0 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Automatic Account
Assignment
Where Value
What: Where Valued: Why 1: Why 2: is recorded:

Goods Additional Chart of


Material Valuation Area Movement Information Accounts

Represented Valuation Valuation Transaction Account


By: Class Grouping Code Event Key Modifier G/L Account

Points To: Material Type Plant

Where Value
What: Where Valued: Why 1: Why 2: is recorded:

Chart of
Issued to Accounts
BPEN000 Plant – P001 Good Issue Consumption -C000
Represented
By: 3100 G000 GBB VBR 790000

Points To: HAWA Plant – P001

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Goods Receipt
• Materials can be received as stock
items or non-stock items
• Receipt is possible from external or
internal sources
• Individually / collectively
• Tolerance limits can be set for goods
receipt
• Special movement type for initial
inventory load

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Goods Receipt – (continued)
• Stock items can be received into
restricted or unrestricted stock
• Non-stock items are received into
orders, projects, cost centers
• Materials that are usually received
into inventory can also be received
into orders, projects, cost centers

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Invoice Verification
• Set parameters for invoice
verification
– Quantity, price, receiving date, P/O
quantity
– Updates material master if moving
average price
– Automatic account assignment for
price differences - if allowed
• Verify actual versus target

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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3-Way Match
Pu rch a se
o rd e r
- Target
q u a n tity -
- Target
p rice -

In vo ice G oods
re ce ip t re ce ip t
- Actual - Actual
p rice - q u a n tity -

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Accounts Payable
Settlement
Pu rch a s
e
O rd e r
Pa ym e
nt
In vo ic Pro g ra
e m
D e b it C re d it

R e ce ip
t
V e rifica tio n

G oods
R e ce ip
t

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Unit 11, Group 1 –
Exercises
89.Set Default Values for Inventory
Management Reservations
90.Maintain Purchasing Tolerance Limits
91.Maintain Goods Receipt Tolerances
92.Maintain Invoice Receipt Tolerances
93.Set (Review) Valuation Control
94.Assign Valuation Area Grouping
95.Define (Review) Valuation Classes
8.

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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Unit 11, Group 2 –
Exercises
96.Configure Automatic Postings for Goods
Movement
97.Configure Automatic Postings for Taxes
98.Set Parameters for Invoice Verification
99.Create Default Values for Invoice
Verification

January 2008 © SAP AG - University Alliances and The Rushmore Group, LLC 2008.
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