Oracle Purchasing Overview

Copyright © 2007, Oracle. All rights reserved.

 Procure to Pay: Procurement

Ordering

Sourcing Payment,
Analysis

RFQ, Supplier Requisition Purchase Receipt Invoice, Analysis,

Auction, selection orders & matching, manage
Quotation agreements payment suppliers

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 Objectives

After completing this module you should be able to do

the following:
• Describe how the Procurement process fits into the
Procure to Pay lifecycle
• Describe the Procurement process flow
• Describe the key areas in the Procurement process
• Identify Purchasing integration points
• Identify Purchasing open interfaces and APIs

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 Agenda

• Understand the Procurement process

• Understand Purchasing integration points

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 Overview of the Ordering Process

AutoCreate

Create Approve Purchasing

requisition requisition document

Receive Send to Approve

goods supplier document

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 Demand as Requisitions
Demand
Advanced Import/Reschedule
Planning
(ASCP)

Inventory Requisition

WIP
Manually
create
Order
Management

Other Approved
Systems requisition

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 Requisition to Purchase Order

Internal
Source?

Approved Create internal

requisition External sales order

AutoCreate

Requisition pool Purchase order

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 The Purchase Order Process

AutoCreate Manually
create

Requisition pool Approve

PO

Accept Revise Control

Maintain documents
Receive Match invoices
against PO against PO

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 The Receiving Process

Shipment of
goods

Inventory

Shop floor
Deliver
Receipt

Inspection
Expense

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 Center-Led Procurement

Request Source Order Pay

Business
unit 1

Intercompany
Shared Services Invoicing
Center

Business
unit 2

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 Agenda

• Understand the Procurement process

• Understand Purchasing integration points

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 Purchasing Integration

• E-Business foundation
• Applications Technology foundation
• Procurement Suite
• eBusiness Suite

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 E-Business Foundation

General Ledger Inventory

Purchasing

Human Resources Payables

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 Purchasing Integration with General Ledger

Receipt Journal
1 Accruals
2 Import

Purchasing GL Interface General

Ledger

Ledger Rates

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 Purchasing Integration with Human
Resources

Purchasing Human
Resources

Employees Locations Organizations Hierarchies

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 Purchasing Integration with Payables

Match and
1 Update Qty
Billed

Purchasing Payables
Copy
2 Accounting

POs Suppliers PCards

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 Purchasing Integration with Inventory

Regional / Field
Warehouses

Field Technician
Stock
Distribution Center Regional Offices

Requisition Inventory
2 1 planning
Import

Requisition
Interface

Purchasing Inventory

Categories UOMs Items Receipts

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 Applications Technology Foundation

Alert e-Commerce Gateway

Workflow Purchasing AME

BI Publisher XML Gateway

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 Purchasing Integration with Oracle Alert

• Approved Standard
Purchase Orders
• Notification of Expiration
• Notification of Amount
Not Released
• Notification of Amount
Released
• Purchase Releases over
Threshold
• No Receipt Required on
Purchase Order
Shipment

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 Purchasing Integration with Oracle Workflow

• Requisition Approval • Confirm Receipts

• Purchase Order • Send Notifications
Approval • Price/Sales Catalog
• Approve Change Notification
Orders • Generate Accounting
• Create Purchase
Orders and Releases

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 Purchasing Integration with e-Commerce
Gateway

• 856 - Shipping Notice (ASN)

• 857 - Billing Notice (ASBN)
• 843 - Response to RFQ
• 832 - Quotation
• 850 - Purchase Order
• 860 - Purchase Order Change Order

Purchasing Suppliers e-Commerce

Gateway

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 Procurement Suite

iProcurement iSupplier Portal

Purchasing

Services Sourcing
Procurement

Procurement Supplier BI for

Contracts Network Procurement

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 Purchasing Integration with Oracle iProcurement

Purchasing iProcurement

Items Reqs POs Receipts

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 Purchasing Integration with
Oracle iSupplier Portal

• View document information

• Update system information
• View receiving information
• View and update planning information

Purchasing iSupplier Portal

POs RFQs Invoices Receipts

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 Purchasing Integration with
Oracle Sourcing

Collaborative
preparation
Req
RFQs and
requisitions Multi-round
negotiations

Response
analysis

Purchase orders
PO
Award

Purchasing Sourcing

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 Purchasing Integration with Services
Procurement

Management of contracts for general business services

such as:
• Professional services
• Facilities management
• Marketing

Purchasing Services Procurement

PO Receipt

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 Purchasing Integration with Procurement
Contracts
Self-Service Online Contract Contract Supplier Contract
Requisitions Negotiation Execution Collaboration Intelligence

Oracle iSupplier Business

iProcurement Sourcing
Purchasing Portal Intelligence

Procurement Contracts

PO Terms

Purchasing Procurement Contracts

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 E-Business Suite

A+

Projects Quality Pricing ASCP/MRP

WIP Purchasing Assets

Order Management Consigned/VMI

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 Purchasing Integration with Projects

Purchasing Projects

Projects Tasks Commitments

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 Purchasing Integration with WIP

Requisition Interface
2 Import
1 Requisitions

Purchasing Requisition WIP

Interface

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 Purchasing Integration with Order Management

Create
1 Internal Sales
2 Order Import

Orders

Purchasing Sales Orders Order

Interface Management

3
Receive

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 Purchasing Integration with Quality

A+

Purchasing Quality

Plans Receiving

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 Purchasing Integration with Advanced Pricing

Purchasing Advanced
Pricing

GBPA Contract Price list

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 Purchasing Integration with ASCP/MRP

Run Release
3 Requisition
2 Planned
Import Orders

Purchasing Requisition ASCP/MRP

Interface
Launch
1 Planning
Processes

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 Purchasing Integration with Assets

Purchasing Assets

Categories Suppliers

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 Purchasing Integration with Consigned and
Vendor Managed Inventory

Consigned
Inventory

Purchasing

Vendor Managed
Inventory

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 Purchasing Open Interfaces and APIs

Transaction connectors from other applications to

Oracle Purchasing:
• Requisition open interface
• Purchasing documents open interface
• Receiving open interface

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 E-Business Suite Setup Practice

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 Summary

You should now be able to do the following:

• Describe the Purchasing process flow
• Describe the key areas in the Purchasing process
• Describe how the Purchasing process fits into the
Procure to Pay lifecycle
• Identify Purchasing integration points
• Identify Purchasing open interfaces and APIs

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