How SWOT can affect Project Management

How SWOT can affect Project Management

Project Manager
Main Functions of a Project Manager
Prepare contingency plan
Identify interdependencies
Identify and track critical milestones
Secure needed resources, manpower
Participate in project phase review
Manage the change control process
Report project status
 Project Management
Vs
Operation Management

• How they are different?

• When do they interact?
Project Vs Operations
Project Vs Operations
 I.1. Develop Project Charter
The process of developing a document that formally authorizes the
existence of a project and provides the project manager with the authority
to apply organizational resources to project activities.
It provides a direct link between the project and the strategic objectives of
the organization and shows the organizational commitment to the project.
 Develop Project Charter
What we have: (Inputs)
 Business Documents including
 Business Need (Market Demand, technical advance, legal or Govt.)
 Product Scope Description (Product / service / result)
 Strategic Plan (Goal, Vision, Mission)
 Business Case (Justification)
 Cost Benefit Analyst (feasibility)
 Business Management Plan
 Agreement/Contract (If external customer)
 OPAs
 EEFs
 Develop Project Charter
Business case. The business case documents the business need
and the cost benefit analysis that justify the project

Benefits management plan. The benefits management plan

outlines the target benefits of the project.

Agreement. The requirements for formal procurement closure are

usually defined in the terms and conditions of the contract and
are included in the procurement management plan.
A complex project may involve managing multiple contracts
simultaneously or in sequence
 I1. Develop Project Charter
 Tools & Techniques (to develop charter)
 Expert Judgment
Expert judgment is defined as judgment provided based upon expertise in an
application area, Knowledge Area, discipline, industry, etc., as appropriate for the
activity being performed. Such expertise may be provided by any group
or person with specialized education, knowledge, skill, experience, or training.
Data Gathering
 Brainstorming (Idea generation & analysis)
this technique is used to identify a list of ideas in a short period of time. It is
conducted in a group environment and is led by a facilitator. Brainstorming
comprises two parts: idea generation and analysis.
 Focus Group (Stakeholders & SMEs)
Focus groups bring together stakeholders and subject matter experts to learn about
the perceived project risk, success criteria, and other topics in a more
conversational way than a one-on-one interview
 Interviews (one on one basis)
 I1. Develop Project Charter
 Tools & Techniques (to develop charter)
 Interpersonal & Team Skills
 Conflict Management
Conflict management can be used to help bring stakeholders into alignment on the
objectives, success criteria, high-level requirements, project description,
summary milestones, and other elements of the charter.
 Facilitation
It is the ability to effectively guide a group event to a successful decision,
solution, or conclusion. A facilitator ensures that there is effective participation,
 Meeting Management
Meeting management includes preparing the agenda, ensuring that a representative
for each key stakeholder group is invited, and preparing and sending the follow-up
minutes and action
 Meetings (develop milestones, key deliverables, Success criteria etc.)
 I1. Develop Project Charter
 Output:
 Project Charter:
 Project Purpose
 Measurable Project Objectives & Related Success Criteria
 High level requirements.
 High level Project Description, Boundaries and Key deliverables
 High level risks
 Summary milestones
 Summary budget
 Name & Authority of the Sponsor or other persons authorizing the project
charter
 Project Criteria (Conditions)
 Project Approval Criteria (who decides its success and who signs off)
 Assumption Log:
 Used to record all assumptions & Constraints throughout the project life cycle
Real life Project Charter
 St.1. Identify Stakeholders
This process enables the project team to identify the appropriate focus
for engagement of each stakeholder or group of stakeholders. This
process is performed periodically throughout the project
as needed
 St.1. Identify Stakeholders
 Tools & Techniques
 Expert Judgment
Understanding the politics and power structures in the organization,
Knowledge of the environment and culture of the organization and other affected
organizations including customers and the wider environment,
Knowledge of the industry or type of project deliverable, and
Knowledge of individual team member contributions and expertise

.Data Gathering
 Brainstorming (Idea generation & analysis)
 Questionnaire & Survey
 St.1. Identify Stakeholders
 Tools & Techniques
 Stakeholder Analysis
 Interest
A person or group can be affected by a decision related to the project
 Moral /Legal Rights
Moral rights may involve concepts of protection of historical sites or
environmental sustainability
 Ownership, Contribution in term of Finance/Resources

 Meetings (to develop an understanding of significant project stakeholders. )

 Data representation
i.e. Power interest Grid
Power Interest Grid
Output. Stakeholder Register
 Quiz Next week

• Next Lecture
• Project Scope Management
 Thank you,

Any Questions?