Form Document

Our sample letter above is what we called

form document – The first component
Of our mail merged document. It is gene-
rally the document that contains the
main body of the message we want to
convey or send.
Also included in the form document is
what we called place holders, also
referred to as data fields or merge fields.
This marks the position on your form
document where individual data or
information will be inserted ( << >> )
List or Data file
The second component of our mail
merged document is the list or data file.
This is where the individual information
or data that needs to be plugged in
merged to the form document is place
and maintained.
KINDS OF MATERIALS

•PICTURES
•CLIP ART
•SHAPES
•SMART ART
•CHART
•SCREEN SHOT
1. PICTURES
Generally, These are electronic or digital
pictures or photographs have saved in
any local storage devices
Three commonly used types of picture
files:
• . JPEG – ( Joint Photographic Expert
Group)
• .GIF – (Graphic Interchange Format)
• .PNG – (Portable Network Graphics)
JPEG – ( Joint Photographic Expert Group)
This is pronounced as “jay-peg”, and is the short
term for .jpeg. Like all the rest of the image file
extensions it identifies the kind of data
compression process that is use to make more
compatible and portable through the internet. This
type of image file can support 16.7 million colors
that is why it is suitable for use when working with
full color photographic images
GIF – (Graphic Interchange Format)
This type of image file is capable of displaying
transparencies. There for it is good for blending
with other materials or elements in your
documents. It is also capable of displaying simple
animation.
PNG – (Portable Network Graphics)
This is pronounced as “Ping”. It was built around
the capabilities of .GIF. Its development was
basically for the purpose of transporting images on
the internet at faster rates. It can displays up to
about 16 Million colors.
2. CLIPART
Line art drawings or images used as
generic representation for ideas and
objects that you might want to integrate
in your documents.
3. SHAPES
These are printable objects or materials
that you can integrate in your
documents to enhance its appearance or
to allow you to have some tools to use
for composing and representing ideas or
messages.
4. SMART ART
These are predefined sets of different
shapes grouped together to form ideas
that are organizational or structural in
nature.
5. CHART
Another type of material that you can
integrate in your word document that
allows you to represent data and
characteristics and trends.
6. SCREENSHOT
Sometimes, creating reports or manual
for training or procedures will require
the integration of a more realistic image
of what you are discussing on your
report or manual