RIVER STATION

SWIM & TENNIS COMMUNITY

Annual General Membership 2016 Meeting
January 9, 2016

Presentation will be posted on River Station

website www.riverstation.net
Agenda
• 2016 Board Members
• Welcome New Neighbors 2015
• Volunteer Recognition
• 2015 Accomplishments In Review
• Intro Property Management to Neighborhood
• Committee Updates for 2015-16
• Financial Reporting by George Waugh
• PRSC Presentation
•Q&A
2016 Board of Directors
President Christine Berkey
Vice President Lynn Grove
Treasurer George Waugh
Secretary Debbie McCaffrey
Long Term Planning Scott Weber
Volunteer Recognition
• Everyone who helped clean the pool furniture especially
the Norcross HS Water Polo team
• Social committee members who gave their time to
plan/organize year-long activities.
• The Fee’s, Owen Kenworthy, and Lynn Grove for
maintaining the database for RS Directory and New
Members
• Emergency Preparedness: Ryan Michael, Scott Weber,
Mark Fee for salting and sanding Outer Bank Dr (2/15)
• Suzanne Milligan, Swim Coach and Sonia Padoan, Co-
Manage for JBRS
New Neighbors 2015 – total 12
• Laura and Sean O’Conner; and Ann, Mother - Fort Fisher Way
• Michelle and John Nott - Fort Fisher Way
• Angie and Brian Davis - Fort Fisher Way
• Brandon Collier - Fort Fisher Way
• Liz and Jon Favaro - Cape Kure Court
• Barry and Helen Kryski – Cape Kure Court
• Guy Gethers (Gary) - Capers Crossing West
• Chris and Chuck Konfrst - Outer Bank Drive
• Hardy and Nneka Chukwu - Outer Bank Drive
• Bonnie and Michael Kersten - Southport Crossing
• Devon and Ryan McGinnis - Southport Crossing
• Michael and Rachel Fox – Goose Creek Way
• (Dealy’s and Kenworthy’s – moved within neighborhood)
2015 Accomplishments
• Tennis Court crack repairs by Southeastern Tennis (Nov/Dec 2015)
• Removal of fallen/dead tree on Pool fence (Nov 2015)
• Removal of dead tree by Tennis Courts (Oct 2015)
• Tennis Screens Installed (June/July 2015)
• Pool Steering Committee formalized, volunteers DFisher, MKenworthy,
RRosenthal & Gatti’s (July 2015)
• Tennis Courts cracks repaired by Southeastern Tennis (May 2015)
• Board implemented key card guidelines and cost of replacement/lost key
cards (May 2015)
• Pool pump purchase (April 2015)
• Two (2) new play set swings installed (April 2015)
• New Swim Co-Managers and Swim Coach, two River Station members
(March 2015)
• New Pool Chair and was formed with new chair, Marti Kenworthy (March
2015)
• Winterize Committee re-established and activated February 2015
Introduction of Property Management
Access Management Group
• Dave Lyons, Property Manager, CMCA
• Stephanie Munn, Director of Marketing
• BBB Accredited Business since 02/04/2011

As you know, managing your own community is a challenging task indeed. While this
may be a bit bias coming from a management company employee, having a professional
Manager and Management Company can help make the Board much more effective. A
good manager will handle much of the vendor and homeowner interactions which frees
up the Board’s time to think and act strategically for the long term health and vitality of the
HOA. The Property Manager is also a good resource from which the Board can draw on
to ensure they are on the right path and are making legally and intuitionally sound
decisions.

Having served on my own Kennesaw HOA Board for 16 years I relied heavily on our
Property Manager’s council and direction. I learned so much from my tenure on the
Board that I decided to become a manager myself.
Dave Lyons
Access Management Standard Serv
Access Management Professional Services Streamline HOA Operations
Assessment Fees
• Mailing invoices
• Collecting payments
• Processing payments
• Following up on delinquent accounts
Financial, Accounting, and Administrative Management
• Assist board of directors develop and execute the annual operating budget
• Prepare HOA budgets, chart of accounts, and financial statements
• Create, mail and collect homeowner assessment fees
• Oversee vendors, including reviewing and paying bills, and maintaining records
• Maintain a running balance sheet and reserve fund evaluation
• Provide monthly expenditure reports, financial statements, check registers and homeowner collection
updates
• Maintain balance sheets, track reserve money and reconcile bank statements
Administrative Management
• Liaison between the board and homeowners
• Maintain up-to-date homeowner records database
• Monitor and document architectural control violations
• Handle all HOA printings and mailings, including newsletters and annual meeting notices
• Assist with association and board meetings
• Assist with the board of directors’ election, including creating and tracking ballots
SOCIAL COMMITTEE
Maureen McNamara
Bettina Smalley
Susan Masters
Linsley & Ryan Michaels
Social Committee - Budget
Spring Fling $475

Pool Opening $250

Movie Nights $300

July 4th $325

Back-to-School $350

Halloween $300

Winter l Santa Party $700

Adult Party $700

Social Activities 2016
• Spring Fling - Open
• Pool Opening - Open
• Movie Nights – Linsley & Ryan Michaels
• July 4th – Open
• Back to School – Bettina Smalley
• Halloween – Bettina Smalley
• Christmas l Winter Party – Open

• Adults Socials – OPEN

GROUNDS COMMITTEE
Michael Scott, Chair
Ruffin Booth, Committee Member
Katie Fisher, Committee Member
Grounds Committee
• Increased services by Atlanta Turf and renewed
contract for 2016
• Improved seasonal flowers at front entrance
• Filled and seeded at entrance to club, along curbing
• Repaired and painted roof on the play ground set
• Replaced doors, locks and plexi-glass on
communication board at club
• Replaced front entrance lighting
RePAIR l RePlace l ReMove
TENNIS COMMITTEE
Tennis Committee
• New tennis screens were installed July 2015
• Cracks repaired under warranty by Southeastern Tennis
• Fewer teams playing out of River Station
• Fewer non-resident members, means less revenue
• Consideration for Tennis Academy to generate more
interest, play by residents, and family-fun events

Did you know in 1991, Tennis at RS consisted of:

4 Men’s ALTA
3 Business Women’s ALTA
1 Women’s Daytime ALTA
3 Junior Boy’s
2 Junior Girls
SAFETY COMMITTEE
Matt Mason, Chair
Richard Rosenthal, Committee Member
Janice Crosby, Committee Member
Scott Weber, Committee Member
Safety Committee
• 2015 was a year of accomplishment because River Station
formally achieved status as a Gwinnett County COPS
community. Acceptance was in April, signage at the front of the
entrance was installed first week of May after we had the
required second mandatory meeting for block captain
orientation and the third mandatory COPS safety meeting for
the west precinct.
• COPS West Precinct Officer, Trent Greene, replaced Shane
Kelly as our COPS officer this past September.
• Issues for which support has been provided
• Various teenage loitering activity at the club tennis courts
• Abandoned car at the tennis court (owner was located and vehicle removed)
• Burglary back in the summer and auto break-in’s
• Speeding in the neighborhood
• Trespassing and parking at the club, private property
Who are Block Captains?
Streets Captains
Capers Crossing East Fisher, Katie
Mateo Inlet Copelli, Tammi
Fort Fisher Way McCaffrey, Debbie
Southport Crossing Grove, Lynn
Southport Close Gatti, Linda
Cape Kure Court Foppe, Betsy
Folly Place Mason, Matt
Folly Place Doroff, Janie
Outer Bank Drive Bowers, Barbara
Outer Bank Drive Weber, Scott
Outer Bank Drive Cavin, Kristi
Goose Creek Cove Rosenthal, Janice
Goose Creek Way Coffee, Amy
Goose Creek Way Danzig, Sherri
Some important and interesting info…
See something suspicious activity not sure whether to dial 911?
• 770-513-5100: Gwinnett Police Non-Emergencies
• 770-448-2111: Norcross Police

Interesting facts from the police:

• Check out http://www.crimemapping.com
• Soliciting between the hours of 7pm and 9am Monday through Saturday is illegal
without a permit. Sunday is always illegal.
• Most crimes in the city are burglary and breaking in autos, during the day.
• Most active police area is over on Holcomb Bridge / Winters Chapel
• 60-70% of breaking in autos are unlocked. Lock your car!
• 1.06 officers per 1000 citizens, other cities with their own police are 2 to 1000.
GCPD considers this a great value for the service we receive.

Peachtree Corners FIX-IT APP l Improve Accountability

• Easy reporting of non-emergency civic issues such as public works, environmental
hazards, and quality of life. Uploads a photo or video and marks the geographic
location on the map, which is then directed to City Hall for quick and systematic
resolution.
• FREE download in most smartphone platforms and is also available on the City of
Peachtree Corners website. Visit www.peachtreecornersga.com under Helpful Links.
POOL COMMITTEE
Marti Kenworthy, Chair
Darlene Penner, Committee Member
Lori Fortis, Committee Member
Dale McClure, Committee Member
Swimming Pool & Access
• Gate system will control access times
• 7 AM through 10 PM
• Scan your card and lock will open
• System records entry times by member number
• Scan card or an electronic exit button to open lock
and exit
• Under review to county compliance
• Cards not needed during guarded hours but guards
will not be there until closing
• Video Surveillance
Swim Team, JBRS Swim
For 2015, returning 2016
• Swim Coach, Suzanne Milligan
• Swim Co-Manager, Sonia Padoan, River Station
• Swim Co-Manager, Sonia Lee, Jones Bridge

Thank you to everyone from the board and Pool

Chair. It was a great season for River Station and
the Jones Bridge Rapid Barracuda's.
PRSC COMMITTEE
Richard Rosenthal, Member
Doug Fisher, Member
Marti Kenworthy, Member
Linda and Eric Gatti, Member
Suzanne Milligan, Member
Pool Resurfacing Steering Committee
• 8 Companies contacted and 6 quotations
received
• All quotes in agreement as to needs and
quotations within 10% on basic
requirements
• Deck leveling in line with County trip
requirement
Pool Resurfacing Steering Committee
• Pool shade needs replacement

• New starting blocks for swim team in

line with pool resurfacing and coping
repair

• Sand change out in filters

• Chemical feed system in support of

non-guarded hours
 POOL

Coping
Outdoor Pool
Chaise Lounges
Diving Board
Starter Blocks
LifeGuard
Stands
PRSC – Summary Projection
Using submitted quotations the following is our projected costs for the pool project. Note that from the 6 quotations
received for resurfacing, we used the upper limit quotes. An additional $3,000 was added to the resurfacing cost as each
quote included a caveat in regard to pool surface condition. Below is intended for both pools.

Main pool resurfacing and lane tile replacement $28,000

Main pool side tile replacement $ 7,000
Kids pool resurfacing $ 4,000
Kids pool water line tiles $ 1,000
Coping repair $ 4,000

Additional related pool cost:

Expansion joint repair and replacement $ 2,000
Concrete repair to eliminate trip hazard $ 2,500
Overage estimate due to surface issues $ 3,000

Total resurfacing, tile and surround: $51,500

PRSC – Summary Proj (continued)
Overall the numbers shown are realistic for a budgeting perspective

Additional need:
Diving Board replacement and stand repair $ 1,500
Guard stand replacement $ 1,000
Shade shelters replacement $ 2,000
Painting of coping for safety and uniformity $ 1,200

Total additional $ 5,700

Other required
Starting blocks for swim team $ 5,000
Furniture $12,000

$17,000

Total of above $74,000

Other requests
Maintenance - replace filter sand $ 800
Main pool replacement of entry hand rails $ 2,200
New water line to kids pool $ 400
Chemical system for main pool $ 1,200
Total other requests $ 4,600

Total requested funding $78,800

RSCA FINANCIAL
George Waugh Treasurer, Board Member
Membership
• 133 Full Members
• 37 Civic Members
• 4 Non-Resident Members
• 22 Open Homes

• 2 homes converted from Civic to Full

Membership in 2015.
2015 Income vs. Budget
Budget Actual

Full Members 79,255 76,835

Civic Members 6,825 6,825

Non-residents 2,420 2,349

Late Payment Revenue - 260

Initiation Fees 800

HOA Fee From 2015
Closings - 509
Tennis Dues - Non-
resident 1,355 1,050
Jones Bridge Swim &
Racquet - 600

Key Card Replacement - 15

Budgeted Revenue 89,855 89,242

2015 Expenses vs. Budget
Budget Actual

Pool Management (15,475) (15,475)

Pool Budget (non-
management) (3,525) (3,471)

Grounds (14,880) (14,657)

Utilities (17,500) (17,103)

Tennis Windscreens (3,000) (3,008)

HOA Insurance (2,350) (2,680)

Property Taxes (1,450) (1,448)

Social (3,560) (2,309)

Long Range Plan
Contribution (16,000) (16,000)

Other (6,270) (3,751)

Budgeted Expenses (84,010) (79,902)

Tennis Revenue
• Out of neighborhood (ON) players charged $35 per
season

2015 Actual Revenue $1,050

2014 Actual Revenue $1,785
2013 Actual Revenue $2,952
Account Balances Dec 2015

• Long Range Fund 28,000

• Operating Fund 33,700
• Rainy Day Fund 55,400
• Total Cash 117,100
2016 RSCA Dues Income Forecast
Civic Members
37@$175 ea $6,475
Full Members
133 @$605 ea $80,465

Tennis $1,050
Open Homes
22 @$0.00 $0
Non-Resident Members
4@$605 $ 2,420

Total $90,410
2016 Planning – Budget Assumptions
• Collect all monies due to RSCA in a timely manner
• Manage budgeted expenses using 2015 as a benchmark
with a reasonable allowance for unexpected items
• Responsible investment in Association utilizing Long
Range Fund and cash deemed in excess of budgeted
expenses
• Swimming Pool and Playground should receive primary
attention
2016 RSCA Budget Forecast

• Revenue 91,000
• Expense (82,500)
• Excess Cash 8,500
• Long Range 19,500
• Pool Furniture (12,000)
• Playground ( 9,500)
• Starting Blocks ( 5,000)
• Diving Board ( 1,500)
• Balance 0
Q&A - Your Input & Thoughts
 Thank you all for
attending.
RSCA Board 2015
Pamela Scott, President
Richard Doughtery, Vice President
George Waugh, Treasurer
Christine Berkey, Secretary
Mary Medlin, Long Term Planning