HTPL Import Export Process

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 Import Process at HTPL
Receiving of IGM Details

Inward entry by Boarding Officer

Receipt of Scanning list by Custom Department

Bill of Entry
Uploading of IGM & Scanning list in CFS system (BOE) filing by
CHA
Generation of Job Order Bill Of Entry Details
Should be Provided to
Placement of Job order in Respective terminal
CFS system
/ Shipping Line by
Custom
Manual Job Order submission to Gate Preventive Officer

Movement of Vehicle to port terminal with Form 13

Receiving EIR copy at terminal gate Vehicles going to

terminal should be Pre-
Loading of container at terminal advised in terminal
system to avoid Form 13

Scanning of
NO
Container

Mobile YES R Scanning

Scanning

Container Gate Out

Information should be
sentContainer Scanning at Port
to CFS & Customs Container Scanning at CWC D’Park
by Port terminal Container Arrival at CFS
EIR Endorsement by Scanning information
EIR Endorsement Scanningsent
by Scanning
After to Port
Department
Auto
Department and Gate PO terminal
Mail should &beCustoms.
sent to
Port & CFS with relevant
CISF Verification & Gate out from Port
informations.
Arrival of Container at CFS
 Import Process at HTPL
Arrival of Container at CFS

YES
Hold
Follow Custom Hold Guidelines
Container

NO Scanning Image Receipt at CFS

Acknowledgement of receipt of container arrival at CFS

Scanning Remark
CHA Approaches CFS for custom examination Hold / Clear

• Custom
Detail Entry in CFS system
Examination order
• Examination order
Seal Cutting Job Order generation forwarding
• Shipping line /
Seal Cutting & Examination under Custom Supervision Examination DO
• Stamp duty
• Copy of BOE
verification
• ICEGATE Custom out of charge print and System entry forContainer
de- Examination
verification stuffing & loading of Cargo / Container Message should be sent
for custom
to CFS & Shipping Line
Custom
charge System Should provide
Payment of CFS Charges by CHA by Custom System
Out of Charge generation details
to CFS
Work Order generation for respective DeliveryShipping Line Delivery
Stamp Duty details should be
provided by authorities to CFS Order generation
Empty truck Gate In message should be sent
to CFS
Loading of De-stuffed cargo/ Container on trailor

Gate Pass generation & Endorsement by Custom PO

Container Gate-out from CFS

Container Gate Out
Custom document submission at MCDMessage should be sent
to Customs by CFS
Movement of empty container to Empty depot
 Export Process at HTPL
CHA files Shipping bill details to Customs and get Shipping bill number

CHA Brings EDI Checklist, Invoice & packing list at CFS

CHA approaches concerned forwarder forEDI

carting at CFSof Data
Exchange
between Custom &
Forwarder gives NOC to CHArespective CFS which
shall be uploaded in CFS
System
CHA Approaches Export warehouse Executive (EWE)

EWE Allocate space and Endorses EDI checklist

CHA carries the checklist to CFS for CFS system update

CFS verify the documents and update details in CFS system

CHA Pays CFS charges & returns to CFS for gate pass

CFS provides 3 copies of Gate Pass & 2 copies of Export Work order

Security Checks the documents & allow Vehicle Gate In

CHA escorts vehicle to respective Warehouse (WH)

CHA provides One copy each to Labour Supervisor & WH

Carting of Goods at WH

WH surveyor take tally during carting of goods

WH Executive checks for Damages / Shortage of Goods and update tally sheet

WH Executive update the tally in CFS System

CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom
 Export Process at HTPL
CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom
CFS System should
send
Custom Examine the goods and gives Let Export Order receiving
(LEO) to CHA
online to Custom
System
CHA provides the LEO to concerned forwarder for stuffing of goods

Forwarder approaches CFS Executive with requestAutoform

LEO &
details should
Custom be
endorsement
provided to CFS, Shipping Line
& Port after generation of LEO
Export Executive update the details in system & provide Stuffing Job Order
from Custom System
Forwarder provide Stuffing Job Order to CFS Surveyor for placement of container

Forwarder gives Stuffing Job Order to CFS Labour supervisor for stuffing of cargo

Stuffing of cargo & tally taken by surveyor

Forwarder approaches CFS executive for Container Load Plan (CLP)

Printing of CLP based on stuffing tally sheet

After CLP updatation in CFS System
CLP endorsement by Customs, forwarder,sameCFSshould be uploaded
surveyor in Custom
and executive
system. Custom endorse CLP online
Payment of CFS Charges by Forwarders and providemovement
& prepare information to Port &
request
Shipping Line
Movement request submitted to CFS executive & Job Order (JO) prepared

JO provided to Transporter along with CLP and Form 13 endorsed by Port Custom

Port Pre-advice by Transporter & loading of container for port movement

Container booking information should given to Port / CFS by
Container Gated Out from CFS Shipping
and Surveyline
ofOnline.
container at Out Gate
Port should allow Pre-advice only for these containers.
Port
Container arrival at Customs Should
Port and Port endorse
Custom CLP
gives online
CLP and message
endorsement should go
to Transporter
to Shipping Line & CFS to avoid physical handover of document
Port CLP Endorsement submissionto toShipping
ShippingLine
line through forwarder