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MANAGEMENT
&
DISTRIBUTION MANAGEMENT
DISTRIBUTION MANAGEMENT
Distribution management “ that arm or wing
of management which serves as a link
between procurement, purchase,
manufacturing, marketing, sales, &
finance, proper functioning of which
synergizes the effects of all these activities
and the absence of which can not only
reduce efficiencies but can lead to chaos
in the organization”
LOGISTICS MANAGEMENT
• International Council of Logistics
Management defined Logistics in 1991
“ the process of planning implementing
and controlling the efficient effective flow
and storage of goods services and related
information from the point of origin to the
point of consumption for the purpose of
conforming to customer requirements”
A typical supply chain
Raw material supplier
packing material supplier
component supplier
Factory
warehouse
distributor
retailer
customer
supply chain
C&fa
C&fa
RM fcty
CWH
C&fa
Db
fcty R
PM
Db St R
R R
3p c c
c c c c
c c c
criticality of distribution &
logistics function
Profit = revenue less costs (cos + s&d,m)
revenue is a function of volume & net
realization (what is net realization)
volume dependent on promotional inputs
costs dependent on inputs
both difficult to reduce
often economies of scale are not possible
when procurement is concerned
so gap can be improved by optimizing
operational efficiencies / processes
criticality of distribution &
logistics function
• Process optimization better capacity utilization
in manufacturing or better deals in procurement
• Optimization in transportation more bulk
movements better capacity utilization
• Proper location of distribution centers to reduce
overall inventory / transportation costs
• Reducing overall inventory requirements
• Improving customer service levels
concept of value chain
S COMPANY’S INFRASTRUCTURE
G
U ORGANIZATION PEOPLE & METHODS
R
P
SYSTEMS & TECHNOLOGIES O
P
PROCUREMENT S
O
S
R OPER- M
T IN ATIONS OUT
MKTG A
BOUND BOUND SER- R
&
LOGI- LOGI- VICE G
SALES
STICS STICS I
N
PRIMARY ACTIVITIES
competitive advantage
competitive advantage derives from the value a
company creates for its customers which may be
selling an equivalent product at below
competitor’s price or
providing additional unique benefits to
customers to offset premium price being
charged
in the value chain diagram 2 out of 5 primary
activities are in the area of logistics
and herein lies the criticality of distribution
function in the value chain
logistics as an interface
functional interest logistics interface business impact
s increased revenue thru h
mktg.of more variants
a rapid intrdctn of new
i customer
l prdcts/models l service
e more credits in market o
p costeffective prdctn thru h
r longer runs of same batch i production
d manufacturing suiting l constraints
c production schedules o
purchasing agnst cash
n h
f i costs
strong controls on
l investments
i costs & investments
n strict credit norms o
logistics interface
LOGISTICS
PRDCTN/
SAMPLE
OPERTNS INTERFACE
ACTIVITIES INTERFACE MARKETING
SAMPLE ACTIVITIES
TRANSPORTATION ACTIVITIES SAMPLE
ACTIVITIES: PRDCT
INVENTORY CUSTOMER ACTIVITIES
QLTY CNTR SCHDLNG
ORDER SERVICE PROMOTION
PRDCTN PLANT
PROCESSING PRICING MARKET
SCHDLNG LOCATION
WAREHOUSE PACKAGING RESEARCH
EQPMNT PURCHASING
MAINTNCE PRODUCT MIX
SALES FORCE
MANAGEMENT
MARKETING/LOGISTICS
PRODUCTION/LOGISTICS INTERFACE
INTERFACE
logistics as an interface
• Timely & accurate forecasts can reduce areas of
conflict allowing operations to better plan
productions
• Reducing performance cycle time
reducing transportation time
reducing response time across the supply chain
through strategic placements of mother / feeder
depots
faster order processing can in turn improve
customer service & reduce customer out
standings
distribution planning
how do we
know we where do
have we want
arrived to be
strategic planning
products / markets
& channels
distribution management
inventory control
transport
intermediaries
Stockists
Distributors
Wholesalers
Super stockists / sub stockists
Semi wholesalers
Dealers
Retailers
However upto C&FAs which are warehousing
operations outsourced ownership in products
remain with the organization
intermediaries
situation of 3 suppliers & 3 procurers
THROUGH INTERMEDIARY
DIRECT
intermediaries
DIRECT BY COMPANY
THROUGH
INTERMEDIARIES
use of intermediaries
Advantages Disadvantages
increased outlet loss of direct cntrl
coverage at lower cost dilution of focus
of coverage per outlet on company’s
stock holdings shared product lines
by intermediaries (net market inf. can be
of credit extended) limited / selective
better market / biased
coverage custmr service
improved market can be at risk
information vulnrblty to
credit to retailers intrmdr’s pressure
tactics
cost benefit analysis
Organization has to do a trade off between
ability to meet customer service requirement at
reasonable cost / reduction in amount of capital
employed / flexibility of capacity / increased
geographical coverage
vis a vis
loss of direct control / problems of establishing
accountability / inability to respond quickly to
demand changes / higher costs due to damages
& stock losses / communication problems with
end consumers
source & sinks
Sources are facilities from which freight originate
such as company plants raw material sources
vendors ware houses
Sinks are facilities that receive freight such as
customer locations factories warehouses
One can observe that the same facility can serve
both as a source as well as a sink depending on
its relative location in the chain
sources & sinks
source
source
sink
sink
source
sink sink source
supply chain management
• Wal Mart pioneered CPFR (collaborative
planning forecasting & replenishment)
model through which Walmart provides
information on sales & inventory to all
10000 suppliers on 2700 stores via its
movement across the chain
• Move as much & as far as possible in bulk
• Bulk break as much as possible near the end of
the chain
• This will ensure transportation in bulk
• Movement in bulk means lower per unit
transportation
• Create central mother depots to which materials
can be moved in bulk & from where materials
can be transported in smalls
depots
• By spreading out the depots, besides
overall reductions in transportation costs
response time & vulnerability to individual
depot failures get reduced
• However overall inventory & warehousing
costs may move up due to multiplicity of
storage locations
• A balance between the 2 costs has to be
done
acceleration (whip lash) effect
Factory C&FA Retailer Customer
8 weeks 12 weeks 2 weeks |
| | | Increase in
demand 10 %
| | Increase in period demand
of 10 % + 10 % of 2/52 = 10.4 %
| |
| Increase in period demand
| of 10.4 % + 10.4 % of 12/52 = 12.9 %
Increase in period demand
of 12.9 % + 12.9 % of 8/52= 14.84 %
distribution budget
Budgeting is basically a tool for Planning and
Control.
Like any other Budget, a Distribution budget will
have to consider
# the activities required to be performed –
Objectives / Targets
# the costs / expenses required to perform those
activities
# the period of time to which the activities will
pertain
distribution budget
• start from the sales plan at SKU level & at
all selling points
• aggregate to a point from where all the
sales points to be serviced can be a
central warehouse or mother depot
• further aggregate backward to factory from
where materials are to be supplied
Leads to Distribution Requirement Plan DRP
distribution budget
• The DRP will set the quantity of Finished
goods that need to be produced
periodically for several storage locations
• This in turn will translate into movement
requirements viz. number of trucks
required for different source sink
combinations
• The DRP will also mean requirement of
materials at plant level
distribution budget
• Once the finished goods requirements are blown
up into the bill of materials the same will give the
MRP which is the material requirement plan
which in turn will generate the master production
schedule
• Transportation / warehouse / inventory plans will
follow
• For each of the activity costs and investment ( of
long term & short term working capital nature)
details will be worked out
distribution budget
• Ideally at the planning stage all transportation
has to be reckoned on full truck load (FTL) basis
• Hence if movement is made in LTLs (less than
truck load) the consequent underutilization of
truck capacity will reflect in higher costs
• Similarly holding more than planned inventory
will result in higher warehouse costs / higher
inventory carrying cost
• Cross movements will push up transportation
costs
distribution cost analysis
• Distribution costs can be measured as a % ge of
sales / gross margin / production cots (“key
ratio”) whichever ratio chosen the same must be
followed period to period on same basis
• “key ratios” may be broken down to
“intermediate ratios” viz. transportation,
warehouse, inventory
• “intermediate ratios” can be broken down to
“grass roots ratios”
distribution function audit
• use of standards
reviewing existing performance / cost
accounting techniques / zero based / using
own internal best performance as
benchmarks
competitors’ standards / industry
benchmarks
• using ROI concepts
distribution function audit
• Organizations using 3rd party logistics can
reduce assets substantially however in
anxiety to reduce asset holdings one
should not sacrifice service efficiency
• Logistics audit should review both the
external and internal dimensions of the
organization’s operating environment
distribution function audit
• External environmental factors would be:
• Source market – wherefrom inputs to the
manufacturing process are procured
• User market – where products will be sold
• Competition – in the source as well as user
market, competition is a very important & crucial
• Channel – an important constituent of the
external environment, it impacts strategy, costs,
and efficiency.
• Statutory & Governmental factors are also
important elements.
distribution function audit
• The Internal environmental factors would
be:
• Product related:
• Seasonality , Special promotions
• New products , modifications
• Special Handlings, special packaging
• Special requirements
distribution function audit (internal)
• Distribution Pattern related:
• Organization structure
• Product characteristics
• Shipment characteristics
• Purchasing characteristics
• Ware house utilization
• Transport utilization
• Stocking requirements both for raw materials as
well as finished goods
distribution function audit (internal)
• Systems related:
• Purchasing system
• Production Scheduling
• Data processing facility
• Ware house facility
• Transport facility
• Material handling facility
distribution function audit
distribution audit should cover:
• Customer service perception audit
• Competitor audit
• Channels audit
• Materials supply audit
• Finished goods distribution audit
distribution function audit
• Evaluation of distribution function necessary
when :
• organization makes significant change in its
marketing strategy eg:
• going direct vis a vis selling through
intermediaries
• size of the organization changes significantly
• new products/businesses added to the system
• signs of maldistribution manifest
distribution function audit
Typical signs of maldistribution:
TOTAL
2ND LEG COST
TRANSPORT
WARE HOUSE
COST
PRIMARY
TRANSPORT