Procure to Pay Overview

Create Purchase
Requisitions

Employees identify
a need for items
Generate Purchase Order

Print Purchase Order

Create Purchase Order

Purchasing for Inventory

 Formal receipt (receipt

matched to purchase order)
 Voucher matched to receipt
 Item number validated
 Item balance and cost updated
 Expense account retrieved
using the AAIs with the item
G/L class code
Stock Procurement

Purchase Procurement for Stock

Order Match Create Receipt

Merchandise Received •Inspected •Approved

System Integration - Inventory

Procurement with Inventory & General Ledger

Received
Inventory Not Vouchered
xxx xxx

Distribution Automatic Accounting Instructions

System Integration - Stock

Receipt Voucher

Match the receipt to the purchase

order and the supplier invoice.
System Integration

Procurement with Accounts Payable & General Ledger

Received Accounts Payable

Not Vouchered Trade
xxx xxx

Distribution Financial
Automatic Accounting Instructions
 Accounts Payable

Approve Voucher Create

Payment
Pay Supplier
System Integration – GL & AP
Accounts Payable with General Ledger

Accounts Payable
Trade Cash
xxx xxx

Financial Automatic Accounting Instructions

Purchasing for Non-inventory

Consumable supplies (ex. office

supplies, service contracts, jobs)
 G/L account number verified (item
number optional)
 Formal receipt is optional

 Item balances and costs are not

updated
 Expense account entered manually
Procurement for Non-Stock
Create Purchase
Order Receive Merchandise

Create Voucher
System Integration – Non-stock

Accounts Payable with General Ledger

Accounts
Computer Payable
xxx xxx
Financial Automatic
Accounting Instructions
System Integration – Non-Stock
Accounts Payable with General Ledger

Create Payment
for
Supplier
Accounts
Payable Trade Cash
xxx xxx
Financial Automatic
Accounting Instructions