SAP Financial Accounting

Hussain Lalji, SAP

Consultant
www.exdnow.com
SAP Financial Accounting Training
Day 3

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 Document Changes
Changes in Header:

 Header Text,
 Reference

Line Item:

 Value Date,
 Assignment &
 Text
 Document Reversal
Why to Reverse Document??

▪ Document entered incorrectly Document entered incorrectly

SAP provides mechanism to reverse

incorrect GL, Customer and Vendor Document corrected by Reversal:
Reverse with a standard reversal
Documents individually or as a group. posting
Reverse with a negative posting

▪ Reversal Methods:
 Normal Reversal Posting Document re-entered correctly

 Negative Posting
 Document Reversal
Normal Document Posting executes an inverse invoice posting by increasing the
transaction figure.

Negative Posting performs an inverse posting by resetting the transaction figures. You can
use this to avoid unnecessary increase in transaction figures.

The SAP application uses normal reversal posting to reverse documents.

You cannot reverse documents that contain clearing items. You need to reset the document
before reversing it.

When you reverse a document, you have to enter a reversal reason to explain the reversal.
 Clearing Document
•‘Clearing’ refers to squaring-off open debit entries with that of open credit entries. Clearing is
allowed in GL accounts maintained on an ‘open item’ basis and in all customer/vendor accounts.

•Open Items, such as invoices, are incomplete transactions. To complete those, they need to be
cleared so that the resulting balance of the transaction is ZERO.

Example: Invoice is posted in system, Customer pays the invoice and invoice is cleared with the
payment and the resulting balance is ZERO.
 Clearing Document
•The clearing can either be manual or automatic. In the case of manual clearing, you will view the
open items and select the matching items for clearing. In the case of automatic clearing, a
program determines what items need to be cleared based on certain pre-determined open item
selection criteria and proposes assignments before clearing these assigned items.

•Whatever the type of clearing, the system creates a clearing document with the details and enters
the ‘clearing number’ against each of the cleared open items. The clearing number is derived from
the document number of the clearing document.
 Reversal of Clearing
Display cleared items

Reversal of clearing

 Reversal of documents that were cleared before is not possible,

 First the clearing operation must be reset.
 Recurring Entries
• Recurring entries are business transactions that are repeated regularly, such as
rent or insurance. The following data never changes in recurring entries:

• Posting key
• Account
• Amounts

• You enter this recurring data in a recurring entry original document. This
document does not update the transaction figures. The recurring entry program
uses it as a basis for creating accounting documents.