Digital Tool Inquiry:

Todoist
Ivan Ross| ED 245| Fall 2019
Presentation Guide

1. Introduction to Todoist 6. Possible educational uses for this tool

• What is it? 7. Using the tool moving forward
• Who should use it?
8. Things I would change about Todoist
• Where can I find it?
• What are its key features? 9. Reflection on how it can affect my overall life

2. Applications for Personal Use 10. Overall Tool Analysis

3. Applications for Professional Use 11. Questions

4. Addressing key Questions 12. Works Cited

• What is the tool?
• What were the highlights of using this tool?
• What were the challenges of using this tool?
5. How did this tool reflect my professional identity?
Introduction to Todoist
In short: A to-do app
What is it? Integrates calendar and workload
Task management and time management tool

Professional individuals working on projects

Anyone who seeks more organization in life
Students
Who should use it? “Small teams, individuals and professionals to manage anything
from a shopping list to major projects at work. Todoist can be a
simple task manager or solid collaborative tool for teams alike.”
(Keepproductive.com)

Any Appstore you use, Desktop App

Online website portal/ Browser Extension
Where can I find it? Wearable technology

What are its key features? https://todoist.com/features

Applications for Personal Use

• Time Management
• Ability to put in any task with dates
• Organize sock drawer, wash dog, watch
New Girl, etc.
• Streamline tasks as to make them more
manageable
• One-stop to-do list
• Can add different categories and subtasks
with dates and times
• Allows for holistic day planning
• Complex or mundane task listing
• Streamline free time productivity
 Upload Projects with deadlines

Work with a team, share tasks

Applications
Sending tasks to other people
for
Professional Time management/ increased productivity
Use
Business management

Perspectives on what users https://todoist.com/community

rely on it for:
 What is the tool?
• Time Management to do list software

What were the highlights of using this tool?

• Clearly outlining what tasks I need to do
• Email notifications to keep me work-minded
Addressing •
•
Free time organization: less wasted days
Implementation of both work, school, and personal life
Key Questions • Helping me stay on task, and be less stressed

What were the challenges of using this tool?

• Adaptation from other applications used
• Too many emails: a lot of emails
• Inserting all the tasks manually
• Redundancy when using physical planner
• A lot of features to make sense of
How did this
ALLOWED ME TO EFFICIENCY IS BIG, USEFUL FOR CROSS-
tool reflect STAY ORGANIZED ESPECIALLY WITH
DEADLINES
LIFE INTEGRATION

my
professional
identity?
HELPED ME KEEP I CAN CLEARLY SEE
ON TASK AND NOT MYSELF USING THIS
FORGET TO-DOS IN MY PROFESSION
Possible Educational Uses for this Tool
• Students are busy, help them stay organized
• As a student, it was useful in inserting assignments with due dates
• Ability to send tasks, and create subtasks
• Could create a subtask for each class and place assignments under
• Efficient, coherent, and digital way to keep track of assignments
• No more paper planners
• Could be adapted and programmed to work with Canvas, Moodle, etc.
• The assignments teachers upload could be automatically placed within given class tasks with
due dates
• Could clear up confusion and force (in a good way) that students are up to date
• Teachers could clearly see when a task is completed/ checked off
 Useful in keeping track of assignments

• Work, school, and grad school tasks are a lot to juggle

• Can break up finals into smaller chunks to study
• Clearly outline what I need to get accomplished each ay as semester
closes

Insert grad school application deadlines and tasks to

Using the tool complete

moving Integrate plans my friends make, as well as tasks I need to

get done
forward • We have all said yes to doing something and forgot tasks were do

Clearly see how work hours and class times leave free time

• Capitalize on time, something I’m not always good at

Ensures I stay to a schedule, which is important as I have a

lot going on
Things I would change about Todoist
• Email less!
• One a day max, focus on what’s due
• Push notifications on mobile devices
• Integrate software with applications like Canvas
• Application to allow greater student organization automatically
• Allow multi-media upload
• Pictures that show assignments, videos to watch later, etc.

• Add ability to scan papers and take out words

• Useful so you don’t have to manually insert a whole syllabus
• Sometimes I didn’t remember or feel like inserting assignments only to do them later
• Can feel like a task in of itself
• Permanent folders for tasks
• Motivate you when you check something off
 Daily life planning

• Easily allow for fundamental day activities to be jotted

down
• Allow for me to see what’s on my personal, work, and
social calendar

Reflection on Staying on the ball

how it can • I have a tendency to forget when stressed

• Allows me to see what I need to do and complete said
affect my tasks
• Organization is the antithesis to procrastination
overall life
Not forgetting important dates and times

• I’m not great at remembering numbers, so Todoist could

greatly help
• Notifications before I need to go somewhere or do
something or turn an assignment in
 Increased efficiency
• No wasted time wondering what I should be doing
• Can help structure/ make the best of free time

Grad school usefulness

Reflection on • Only more assignments are coming
how it can • Professors less likely to remind me of dates/ increased
self responsibility
affect my • Breaking up major assignment into smaller,
accomplishable, tasks
overall life Professional usefulness
• City planning is a deadline-oriented field, and I can
keep track with Todoist
• Easily see what I need to accomplish and when, while
holistically viewing my schedule
Overall Tool Analysis

• My general rating: 8/10

• Room to improve as seen on previous slides
• I like it, its easy to use, and it helps me stay organized
• User friendly
• A lot of ways in which it can improve
• Always in danger of being replaced by more updated apps (competitors)
• Could be more student minded
• Unfortunately, some portions are only available if you pay for them
Questions?
Links to Works Cited
• https://todoist.com/community
• https://todoist.com/features
• https://www.keepproductive.com/todoist