REPORT WRITING

GROUP DISCUSSION
INTERVIEW SKILLS

1ST NOVEMBER 2008

12 pm TO 2 pm

Dr Ambrish K Bhatt
REPORT

A REPORT is a LOGICAL presentation of FACTS

and INFORMATION
The PURPOSE is for reviewing and evaluating
PROGRESS
For PLANING future course of ACTION and
DECISION
Report provides FEDDBACK on status of activity
in an organization
 TYPES OF REPORTS

ROUTINE SPECIAL
-PROGRESS - F.I.R
- INSPECTION - INVESTIGATION
- PERFORMANCE - FEASIBILITY
-APPRAISAL - SURVEY
-PERIODICAL - PROJECT
STRUCTURE OF A REPORT

A covering letter explaining the CONTENTS

of the report

Report is a FORMAL presentation of facts.

figures, observations, procedures, conclusions,
findings, results, recommendations, data, etc
Format

-Title
-Terms of reference (date, time, place)
-Personals, department involved
-Procedure
-References, acknowledgements
-Findings
-Use of illustrations (graphs, tables)
-Recommendations
-Result and conclusions
GREOUP DISUSSIONS AND INTERVIEW
 TOPIC

GROUP
DISSCUSSION
GROUP PANEL
6 to 10 1 to 5
persons Evaluators
 INTERVIEW

JOB PROFILE

INTERVIEWERS
CANDIDATE

ROLE RESPONSIBILITY ATTRIBUTES

ROLE OF THE PANEL / INTERVIEWER

• TO SHORT LIST CANDIDATE W.R.T JOB PROFILE

• OBSERVE FOR EFFECTIVE COMMUNICATION

• FLEXIBILITY

• ATTITUDE

• INTEGRITY

• DISCIPLINE AND RESPONSIBILITY

• AMICABILITY

• TEAM – BUILDER / PLAYER

• NEGOTIATING / PURSUASIVE / MOTIVATING SKILLS

ROLE
R OF THE CANDIDATE
O
L
• COMMUNICATION AND ASSERTIVENESS
E
E
• KNOWLEDGE OF JOB PROFILE AND RESPONSIBILITY
R
O
• AWARE OF SELF’S SWOT ANALYSIS

• CHALLENGES AND LIMITATIONS OF THE JOB

• PEOPLE SKILLS - LEADERSHIP, DELEGATION

• TIME MANAGEMENT

• FORESIGHT AND GOAL SETTING

• DECISION MAKING AND IMPLEMENTATION

ADAPTIVE ROLES OF A CANDIDATE DURING GD

INITIATOR
COLLABORATOR
COORDINATOR
PEACE-MAKER
CONTROLLER
MOTIVATOR
EVALUATOR
CONTRIBUTOR
CONCLUDER
THE RULES

1. TO INITIATE THE DISCUSSION OF THE TOPIC,

HAVE GOOD POINTS TO LEAD

2. DO NOT ARGUE OR HAVE A VERBAL FIGHT.

3. SPEAK IN GENERAL ENGLISH.

4. MAKE EYE CONTACT WITH OTHER PEOPLE.

5. NEVER PLAY WITH PEN OR BITE NAILS ETC.

6.ALWAYS RAISE YOUR HAND IF YOU HAVE SOME POINT TO MAKE.

7. DO NOT EVER LOOK AT THE COORDINATOR WHO IS

MONITORING THE DISCUSION.

8. AT THE CONCLUDING STAGE, OPT TO SUMMARIZE THE DISCUSSION.

9. SMILE AND BE ALERT.
Skills and techniques

• alertness to surroundings
• upright body language
• clarity and audibility of voice
• congruency in expression
• to address other participants by their name
• clarify doubts
• acknowledge an agreeable/ disagreeable point of view
• draw attention of the group members, when it is
digressing
• encourage a silent member
• be aware of your self talk
 BE AWARE OF YOUR
MERITS
DEMERITS
EXPECTATIONS
GOALS
ABILITIES
CAPABILITIES

ACCEPT YOUR LIMITATONS AND GO

BEYOND THEM