HOW INVENTORY PROCESS

STARTS
STEP 1

“PURCHASE”
“DONATION”
“SUPPLY”
 HOW INVENTORY PROCESS
STARTS
STEP 2

ISSUANCE OF ICS & PAR

FROM DIVISION OFFICE
PROPERTY & SUPPLY UNIT
TYPES OF ISSUANCE
FORMS TO BE USE

1. ICS - INVENTORY
CUSTODIAN SLIP
The ICS is a form used by
the Supply and/or Property
Custodian to issue tangible
items amounting to less
than P15,000 to end-user
to establish accountability
over them.
TYPES OF ISSUANCE
FORMS TO BE USE

2. PAR - PROPERTY
ACKNOWLEDGMENT
RECEIPT
The PAR shall be used in the
Supply and/or Property
Division/Unit to record the
issue of PPE to end-user. It
shall be maintained by fund
cluster. It shall be renewed
every three years or every
time there is a change in
custodianship/user of the
property.
 UPDATING THE INVENTORY
FORMS
STEP 3

RECORDING OF POSSESSIONS
IN RCPI & RCPPE BY THE
SCHOOL PROPERTY
CUSTODIAN
 TYPES OF
INVENTORY FORMS

1. RPCI - REPORT ON THE

PHYSICAL COUNT OF
INVENTORIES
The RPCI is a form used to
report the physical count of
inventory items by type such as
Office Supplies Inventory;
Accountable Forms Inventory;
Medical, Dental and Laboratory
Supplies Inventory; Food
Supplies Inventory, etc. which
are owned by the agency/entity.
It shall be prepared semi-
annually by the Inventory
Committee and by fund cluster.
 TYPES OF
INVENTORY FORMS

2. RPCPPE - REPORT ON THE

PHYSICAL COUNT OF PROPERTY,
PLANT AND EQUIPMENT
The RPCPPE is the form used to
report on the physical count of
PPE by type such as land, land
improvements, infrastructure,
building and other structures,
machinery and equipment,
transportation equipment,
furniture, fixtures and books,
etc. which are owned by the
agency. It shall be prepared
yearly by fund cluster.
 TABLE OF ESTIMATED USEFUL LIFE OF PROPERTY, PLANT AND
EQUIPMENT
 Sports Equipment 10
 Land Improvements
 Land Improvements 10  Technical and Scientific Equipment 10
 Runways/taxiways 20
 Railways 40  Other Machineries and Equipment 10
 Electrification, Power and Energy Structures
10
 Buildings – those that are predominantly  Transportation Equipment
 Wood 10  Motor Vehicles 7
 Mixed 20
 Concrete 30  Trains 10

 Leasehold Improvements (Note 1)  Aircraft and Aircraft Ground Equipment 10

 Land 10  Watercrafts 10
 Building
 Wood 10  Other Transportation Equipment 10
 Mixed 20
 Concrete 30
 Other Property, Plant and Equipment 5
 Office, Equipment, Furniture and Fixtures
 Office Equipment 5
 Furniture and Fixtures 10
 IT Equipment – Hardware 5
 Library Books 5

 Machineries and Equipment

 Machineries 10
 Agricultural, Fishery and Forestry 10
 Airport Equipment 10
 Communication Equipment 10
 Construction and Heavy Equipment 10
 Firefighting Equipment and Accessories 7
 Hospital Equipment 10
 Medical, Dental and Laboratory Equipment 10

 Military and Police Equipment 10

COMPUTING THE DEPRECIATION VALUE
ALL POSSESSION THROUGH
PURCHASED/DONATIONS/SUPPLIES ETC. AMOUNTING TO LESS
THAN 15,000.00 (ICS) WILL BE RECORDED TO (RPCI)
ALL POSSESSION THROUGH
PURCHASED/DONATIONS/SUPPLIES ETC. AMOUNTING TO
15,000.00 ONWARDS (PAR) WILL BE RECORDED TO (RPCPPE)