2018 IMPLEMENTATION OF THE

PROVINCIAL, CITY, AND

MUNICIPAL ANTI-DRUG ABUSE
COUNCILS PERFORMANCE
AUDIT COVERING THE PERIOD
CY 2017
September 6-7, 2018
Leyte Park Hotel
Tacloban City
CONTENTS:
01 BACKGROUND OF THE MEMORANDUM
CIRCULAR

02 SCOPE AND COVERAGE OF THE

MEMORANDUM CIRCULAR

POLICY CONTENT AND

GUIDELINE
03 - Audit Criteria
- Audit Prerequisites
- Participation of and support to partners
- Phases of Implementation and Schedule
 BACKGROUND

Republic Act 9165, or the Comprehensive Dangerous Drugs Act of

2002, provides guidelines to safeguard the citizenry from the harmful
effects of dangerous drugs and to defend the same against acts or
omissions detrimental to their development and preservation, through
the pursuit of an intensive and unrelenting campaign against the
trafficking and use of dangerous drugs and other similar substances.

In support of the said law, the DILG has issued Memorandum

Circular No. providing for the creation of local Anti-Drug Abuse
Councils

To ensure the continued performance of the ADACs in the fight

against the drug menace, there is a need to conduct a Performance
Audit.
 SCOPE AND COVERAGE

01 81 Provincial ADACs, 145 City ADACs and 1489

Municipal ADACs which shall be subjected to the
performance audit

02 All Regional and Sub-Regional DILG offices who are

primarily involved in the implementation of the
performance audit

03
Other DILG Central Office Bureaus/Services/Offices
and ADAC PMO shall provide the necessary
technical, administrative and/or logistical support
 AUDIT CRITERIA
For CY 2017, the following basic criteria will be measured:

• Organized Local ADAC

• Creation/Reorganization of ADAC
• Composition of ADAC Members Pursuant to DILG MC
98-227 and 2012-94
• Conduct of quarterly meetings
• Allocation of Funds for the Implementation of Anti-Drug
Activities as Indicated in the POPS Plan
• Implementation of ADAC Plans and Programs
• Actual utilization of budget vs. target
• Actual physical accomplishment vs. target
• Drug-cleared barangays within the
Province/City/Municipality
• Timeliness of Implementation
• Support to ADACs in component LGUs
• Innovation
AUDIT PRE-REQUISITES: TOOLS, STRUCTURES, COMPOSITIONS,
and MECHANISM
The following tools and structures shall be used and followed during the performance audit process:
Only the prescribed forms shall be used in documenting the results and observation during the audit process.
• Data Capture and Validation Form (DCF-Form 1.a for CADAC/MADAC and DCF-Form 1.b for PADAC)
shall be used during Phase 1 of the Audit
• Consolidated Reporting Form (CRF- Form 2) shall be used during Phase 2 or the Verification Phase.
• National Calibration Form (NCF-Form 3) shall be used during Phase 3, the final phase of the Audit.
• Technical Guide Notes shall be used by the audit teams during the whole duration of the performance
audit. The said Guide Notes will define each indicator in detail, to ensure proper filling-up of the DCF
Tools • The Audit Guide shall be also be used by the Audit Teams on the processes and duration of the conduct
AUDIT PRE-REQUISITES: TOOLS, STRUCTURES, COMPOSITIONS,
and MECHANISM
The following tools and structures shall be used and followed during the performance audit process:
ADAC Provincial Audit ADAC Regional Audit Teams ADAC Calibration Team
Teams (APT) (ART) (ACT)
- to be organized by the DILG - to be organized by the DILG - to be organized by the ADAC PMO
Provincial Office Regional Office - representatives are from the National
- representatives are from the - representatives are from the Government Agencies:
Provincial: Regional: - Philippine Drug Enforcement
- Philippine National Police
- Philippine Drug Enforcement Agency (PDEA)
(PNP)
Structure - Philippine Drug Enforcement Agency (PDEA) - Dangerous Drug Board (DDB)
Agency (PDEA) - Philippine National Police - Department of the Interior and
- Department of the Interior and (PNP) Local Government (DILG)
Local Government (DILG) - Department of the Interior and - Philippine National Police (PNP)
- two (2) representatives from Local Government (DILG) - one (1) representative from Civil
Civil Society Organizations. - two (2) representatives from Society Organizations
Civil Society Organizations.
AUDIT PRE-REQUISITES: TOOLS, STRUCTURES, COMPOSITIONS,
and MECHANISM
The following tools and structures shall be used and followed during the performance audit process:
ADAC Provincial ADAC Regional Audit ADAC Calibration Team
Audit Teams (APT) Teams (ART) (ACT)
Shall audit and verify data Shall audit and verify data from all Shall conduct calibration
from all Municipal and Provincial, Highly and finalization of all results
Component City Urbanized City and
Mechanism ADACs within their Independent Component
respective areas of
City ADACs within their
jurisdiction
respective areas of jurisdiction
 PARTICIPATION OF
AND
SUPPORT TO PARTNERS

The ADAC performance audit is a collaborative effort

with National Government Agencies (NGAs) and CSOs
to ensure the integrity of the audit process and its
results. Honorarium and travel expenses, whichever is
appropriate, shall be provided subject to the
availability of funds and the usual accounting and
auditing rules and regulations.
 PHASES OF IMPLEMENTATION AND
RESPONSIBILITIES OF THE DIFFERENT STAKE HOLDERS
PHASE 1: DATA
GATHERING

PHASE 2: VERIFICATION

PHASE 3: FINALIZATION AND

VERIFICATION

PHASE 4: INDORSEMENT AND APPROVAL

PHASE 5: ANNOUNCEMENT OF RESULTS AND

DISSEMINATION OF LGU CERTIFICATION

PHASE 1:
DATA GATHERING
The DILG City or Municipal Local Government
Operations Officer, and the DILG Outcome
Manager shall gather all required means of
verification (MOVs), as listed in the Technical
Guide Notes, and fill up the DCF.
 In the case of Component Cities/Municipalities,
copies of the signed means of verification and the
filled-up DCF shall be submitted to the APT for
verification
 In the case of Provinces, HUCs and ICCs,
softcopies of the signed means of verification and
the filled-up DCF shall be submitted to the ART for
verification
 PHASE 2:
 In the case of Component Cities/Municipalities, the APT shall
VERIFICATION review and verify data in the DCF based on the MOVs
submitted
 In the case of Provinces, HUCs and ICCs, the ART shall
review and verify data in the DCF based on the MOVs
submitted
 Each indicator in the DCF has a corresponding point, for a
total of 100 points. Once the data in the DCF is verified, the
APT and ART concerned shall then determine the total score
of each LGU and indicate such scores and their
corresponding Adjectival Rating in the Consolidated
Reporting Form
CADAC/MADAC
FUNCTIONALITY
INDICATORS
 INDICATORS MODE OF
POINTS
VERIFICATION
1. ORGANIZED LOCAL ADAC 10
5
CADAC/MADAC FUNCTIONALITIES

Created ADAC Executive Order/Local

a. Creation/Reorganization of ADAC 0
Not created Ordinance
b. Composition of Members Compliant 5
Executive Order/Local
compliant to DILG MC 98-277 and
Not compliant 0 Ordinance
2012-94

2. QUARTERLY MEETINGS 10

4 meetings conducted 5 Minutes of Meetings

4
Notice of Meeting
a. Conduct of Quarterly Meetings 3 meetings conducted
Agenda
(per year) 1-2 meetings conducted 3
Attendance Sheets
No meetings conducted 0 Post-Activity Report

4 meetings attended 5 Minutes of Meetings

b. Attendance of CADAC/MADAC Notice of Meeting
3 meetings attended 4
Chairpersons or Alternate to PADAC Agenda
3
Meetings 1-2 meetings attended Attendance Sheets
(per year) No meetings attended 0 Post-Activity Report
 INDICATORS MODE OF
POINTS
VERIFICATION
3. ALLOCATION OF FUNDS FOR THE Approved POPS Plan
IMPLEMENTATION OF ANTI-DRUG 2017 Local Annual Budget
15 2017 Annual Investment
CADAC/MADAC FUNCTIONALITIES

ACTIVITIES AS INDICATED IN THE

Budget
POPS PLAN Local Ordinance

4. IMPLEMENTATION OF PLANS AND

40
PROGRAMS
75%-100% utilization 15
POPS Plan Reporting Form 1
a. Actual utilization of budget vs 50%-74% utilization 10 whether through PCMS or
target 25%-49% utilization 7 hardcopy
Below 25% utilization 0

b. Actual physical accomplishment vs
target
75%-100% accomplished 15
POPS Plan Reporting Form 1
50%-74% accomplished 10 whether through PCMS or
hardcopy
25%-49% accomplished 7
Below 25% accomplished 0
 INDICATORS MODE OF
POINTS
VERIFICATION
Drug-Unaffected/Free City 5
or Municipality
c. Drug-cleared affected barangay 5
CADAC/MADAC FUNCTIONALITIES

75%-100% cleared as Certified by Regional

within the City/Municipality 4
50%-74% cleared Oversight Committee
25%-49% cleared 3
Below 25% cleared 0
100% of activities on time 5
Activity Design
d. Timeliness of implementation 50% of activities on time 3
Post-Activity Report
Below 50% are on time 0

5. SUPPORT TO ADACS IN 20
COMPONENT LGUs

a. Formulation and conduct of

Community Support, Aftercare and 5 Approved CSAR Plan
Reintegration
 INDICATORS MODE OF
POINTS
VERIFICATION
85%-100% of component
ADACS provided with 7.5
financial support Executive Order
CADAC/MADAC FUNCTIONALITIES

b. Financial Support containing support for

50%-84% of component
ADACS provided with 5 component ADACs
financial support POPS Plan (LADPA)

Below 50% 0

85%-100% of component
ADACS provided with 7.5
technical support
Executive Order
50%-84% of component containing support for
c. Technical Support ADACS provided with 5
component ADACs
technical support
POPS Plan (LADPA)
Below 50% 0

5 Interviews
6. INNOVATION
Articles
With innovations 5
Without innovations 0
PADAC
FUNCTIONALITY
INDICATORS
 INDICATORS MODE OF
POINTS
VERIFICATION
1. ORGANIZED LOCAL ADAC 10
Created ADAC 5
Executive Order/Local
a. Creation/Reorganization of ADAC 0
Not created Ordinance
PADAC FUNCTIONALITIES

b. Composition of Members Compliant 5 Executive Order/Local

compliant to DILG MC 98-277 and Ordinance
Not compliant 0
2012-94

2. QUARTERLY MEETINGS 10

4 meetings conducted 10 Minutes of Meetings

a. Conduct of Quarterly Meetings
(per year)
3 meetings conducted 5 Notice of Meeting
Agenda
1-2 meetings conducted 1
Attendance Sheets
No meetings conducted 0 Post-Activity Report

3. ALLOCATION OF FUNDS FOR THE

IMPLEMENTATION OF ANTI-DRUG
15 Approved POPS Plan
ACTIVITIES AS INDICATED IN THE
POPS PLAN
 INDICATORS MODE OF
POINTS
VERIFICATION
4. IMPLEMENTATION OF PLANS AND
50
PROGRAMS
75%-100% utilization 20
POPS Plan Reporting Form 1
a. Actual utilization of budget vs 50%-74% utilization 15 whether through PCMS or
PADAC FUNCTIONALITIES

target 25%-49% utilization 10 hardcopy (for CY 2018

implementation only)
Below 25% utilization 0
75%-100% accomplished 20 POPS Plan Reporting Form 1
b. Actual physical accomplishment vs 50%-74% accomplished 15 whether through PCMS or
target 25%-49% accomplished hardcopy (for CY 2018
10
implementation only)
Below 25% accomplished 0
Drug-Unaffected/Free City 5
c. Drug-cleared affected barangay or Municipality
within the Province 75%-100% cleared 5
as Certified by Regional
(average of affected barangays in the 50%-74% cleared 4 Oversight Committee
province) 25%-49% cleared 3
Below 25% cleared 0
d. Establishment of SDEC or its With SDEC 2
equivalent facility/program Documentation of Facilities
Without SDEC 0
 INDICATORS
e. Timeliness of implementation
PADAC FUNCTIONALITIES
MODE OF
POINTS
VERIFICATION
100% of activities on time 3 Activity Design
50% of activities on time 1 Post-Activity Report
Below 50% are on time 0

5. SUPPORT TO ADACS IN 10
COMPONENT LGUs
90%-100% of component
ADACS are organized and 5
functional Executive Order
50%-89% of component
containing support for
a. Functionality and Effectiveness of 3 component ADACs
ADACS are organized and
Component ADACs POPS Plan (LADPA)
functional
Below 50% 0

90%-100% of component
ADACS provided with 5
financial support
Executive Order
containing support for
50%-89% of component component ADACs
b. Financial and Technical Support ADACS provided with 3
POPS Plan (LADPA)
financial support
Below 50%
 INDICATORS MODE OF
POINTS
VERIFICATION
5 Interviews
6. INNOVATION
Articles
With innovations 5
PADAC FUNCTIONALITIES

Without innovations 0
 ADJECTIVE RATINGS OF
FUNCTIONALITY

IDEAL PROGRESSIVE BASIC

FUNCTIONALITY FUNCTIONALITY FUNCTIONALITY
85-100 points 51-84 points 50 points below
 ADJECTIVE RATINGS OF
FUNCTIONALITY

IDEAL PROGRESSIVE BASIC

FUNCTIONALITY FUNCTIONALITY FUNCTIONALITY
85-100 points 51-84 points 50 points below
PHASE 3:
FINALIZATION AND
CALIBRATION
PHASE 4:
Verified DCFs and MOVs of LGUs with High INDORSEMENT AND
Functionality, and CRFs shall be reviewed APPROVAL
by the ACT. The ACT shall gather in a single
venue for a maximum of two (2) weeks to
finalize the results using the National
Based on results validated by the ACT, the list of
Calibration Form
2018 High Functioning ADACs shall be indorsed
to the Secretary of the Interior and Local
Government (SILG) for approval
 Announcement of Results PHASE 5
The approved list shall be officially published and Dissemination of LGU
through the DILG website and/or print media. Certification
Likewise, the same shall be communicated to the
DILG Regional Offices, for dissemination of LGU
Certification to High Functioning ADACs Linking of Results to
Intervention
Results of the Performance Audit may be
used for further rewards and incentives for
the LGU, provision of technical support and Indicative Schedule
other interventions necessary.

PHASE 1 – August 2018

PHASE 2- September to October 2018
PHASE 3 and 4 – November 2018
PHASE 5 – December 2018
THANK
YOU!