FILE AND FOLDER MANAGEMENT

OBJECTIVES
By the end of the lesson, the pupil will be able to:

1. Define a file and folder.

2.Create folder.
3.Move files into folders using copy and paste/cut and paste method or the drag and drop
method.
4. Understand the differences between files and folders.
5. State the similarities between files and folders
 WHAT IS A FILE

File is a collection of related information stored

with a unique name
on the computer.
It is a document created with an application on
the computer by the user. A file is created with
an application and takes the
colour of the application by default.
 WHAT IS FOLDER

Folder is a container of files,

programs/applications and other folders.
A folder is yellow in colour by
default and has a size of 0 bytes. It occupies
no space on the hard drive
of the computer.
 HOW TO CREATE A FOLDER

1. Right click on an empty space on the desktop

2. Point to New on the pop up menu.
3. Click on Folder on the sub menu.
4. Type the name of the folder.
5. Press Enter key / Click any blank space on the
desktop.
NB: by default it named new folder so you can change it to
the name you want.
 MOVING FILE INTO FOLDER

NB: Copy-and-Paste duplicates the original file

but Cut-and-Paste removes the original file and
pastes it at another / intended location.

Drag and Drop is the process of clicking on an

item without releasing your finger and then move
the item to another location before releasing your
finger.
3.MOVE FILES INTO FOLDERS USING
COPY AND PASTE METHOD
How to Copy and Paste Files in a Folder

Right click on the file

Click Copy on the pop up menu.
Right click on the destination folder.
Click Paste on the pop up menu.
3.MOVE FILES INTO FOLDERS USING CUT
AND PASTE METHOD
How to Cut and Paste Files in a Folder

1. Right click on the file

2. Click Cut on the pop up menu.
3. Right click on the destination folder.
4 Click Paste on the pop up menu.
3.MOVE FILES INTO FOLDERS USING
DRAG AND DROP METHOD
How to Drag and Drop a File into a Folder

1. Click on the file you want to move without

releasing your finger on the mouse button.
2. Move / drag the mouse to the location / folder
where you want the file to be.
3. Release your finger on the mouse button.
 HOW TO RENAME A FOLDER

1. Right click on the folder

2. Click on rename on the pop up menu
3. Type the new name of the folder
4. Press the Enter key
OR
5. Select / highlight the folder
6. Press F2 on the keyboard
7. Type the new name of the folder
8. Press the Enter key or click on an empty space
 DIFFERENCES BETWEEN FILES AND FOLDERS.

FILES FOLDERS
1. A file contains information / 1. Folder contains
files and other folders
records. (subfolders).
2. A file cannot contain a folder. 2. A folder can contain a file.
3. A file is created using 3. Folder does not require application to
create it.
applications.
4. Folder is yellow in colour.
4. A file takes the colour of the
5. The size of an empty folder is 0 bytes
application used to create it.
6. A folder has no name extension
5. Files have different sizes.
6. Files have name extensions.
 SIMILARITIES BETWEEN FILES AND
FOLDERS

1. Both files and folders can be created.

2. Both files and folders can be moved (copied,
cut, and paste).
3. Both file and folders can be deleted.
4. Files and folders can be renamed.
5. Files and folders can both be restored
from the recycle bin.
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