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REFERENCES
2. COMMON TERMS IN FMS
3. SOURCES OF FUNDS
4. FMS PROCEDURE
5. FMS FLOWCHART
1. R.A. 9184 or the Government Procurement
Reform Act and its Revised IRR / Section
53.8, Defense Cooperation Agreement
2. RP-US Military Assistance Agreement 1953
3. Security Assistance Management Manual,
Defense Cooperation Assistance Manual
5104.38-M
4. GHQ SOP # 12 dated 15 September 2016
1. Foreign Military Sales (FMS)
2. Foreign Military Financing (FMF)
3. Letter of Request (LOR)
4. Letter of Offer and Acceptance (LOA)
5. LOA Case Identifier
Ex. PI-P-SCF
1. Foreign Military Financing
2. Republic Funds or Host Nation Funds
- MOOE
- AFP Modernization Funds
1. Requirements Determination
2. Preparation and Submission of LOR (LOA or P&A)
3. US Legislative/Executive Review
4. USG Provides LOA
5. PAF review the LOA
6. Acceptance/Declination
7. Transfer of Funds
8. LOA implementation
9. Case Reconciliation
10. Case Closure
1. Requirements Determination & Approval of Annual FMF Fund Allocation
If disapproved
Senior
J4, J5, MS 4s & MS 5s Leaders J4 JUSMAG-Phil
¼ – ½ mo ¼ mo ¼ mo
LOA USG
JUSMAG-Phil
Agency
Reviews and processes the LOR and craft Reviews the completeness of LOR and submits
corresponding LOA. Response time to the LOR it to concerned USG Agency for processing
depends on the type and complexity of cases see
Para 7.2) b of the SOP.
1 - 2 mos
3. Case Development: Offer and Acceptance
END-USER
USG Agency JUSMAG-Phil J4 Prog 1-3: MS4s; Prog 4 - J4
and Concerned Office/Unit
Transmits the LOA to J4 for Transmits the LOA to the End- Reviews the LOA and recommend for
LOA transmittal to the End-User User for their review & acceptance, amendment or declination
recommendation (whichever is applicable)
¼ mo ¼ mo ½ - 1 mo
Signed LOA J4 J4
SND
Recommends for the SND’s approval of the
If approved, J4 signs the LOA and
Approves or disapproves LOA. Letter request to SND (Attn: ASAIL,
transmits it to JUSMAG-Phil for
the LOA for signature of J4 DND) shall be signed by the CSAFP
implementation by the concerned
USG Agency
¼ mo ¼ mo ¼ - ½ mo
USG
Agency
4. Case Implementation and Delivery
*if application for Authority to Import apply
Implements the LOA and While awaiting the delivery , the End- Facilitates the delivery of equipment Directs respective THUs to facilitate
commences the procurement in User’s MS4 shall coordinate with OJ4 based on the Delivery Term Code the release of the shipment from the
accordance with the existing US and submit all requirements to facilitate indicated in the LOA ; provides a Notice BOC. *If request for tax exemption
laws & regulations the approval and issuance of the EUC for of Arrival and a copy BL/AWB and DD applies, submits request to DAO, DND
them to facilitate the issuance of the Form 1348 to the End-User (cc: OJ4) (thru J4).
Authority to Import from the PNP
6 – 10 mos ½ mo 3 – 4 mos ¼ mo
Cert of Tax
Exemption DAO, DND J4
Facilitates the request for tax *Submits request for tax exemption to
exemption with the DOF DAO, DND for processing with the DOF
¼ mo ¼ mo
Fund END-USER
Prog 1-3: MS4s; Prog 4 - J4 and THUs
Concerned Office/Unit
Computes the total fund requirements
Facilitates the availability of funds
for the release of FMS items from the BOC
including Duties and Tax.
¼ mo ¼ mo
4. Case Implementation and Delivery (cont’n…)
OJ4; JUSMAG-Phil; End-User 4s; SAO, AFP; Informs J4 and JUSMAG-Phil that the
½ mo If items are complete… concerned SU; and Major Service SAO (for items have been delivered and are ready
Inventory Report items for use of the Major Service); shall for inventory and inspection
conduct inventory and inspection of the
delivered items
¼ mo ¼ mo
4. Case Implementation and Delivery (cont’n…)
Prepares and release Issuance Directive to Facilitates issuance of items to the SAO, Facilitates the issuance of
SAO, AFP End-User who shall prepare Requisition and items to the SAO, End-User
Issue Slip (RIS)/ Inventory Receipt of
Property (IRP) and submit it to the SU (P)
for the issuance and release of the items
¼ mo ¼ mo ¼ mo
END-USER USG
Prog 1-3: MS4s; Prog 4 - J4
J4 JUSMAG-Phil
Agency
Prepares LOR for P & A data as part of Reviews and submits the Transmits the LOR to the Processes the LOR & sends reply to
Market Research (if deemed necessary) LOR to JUSMAG-Phil if concerned USG Agency for P & A data to JUSMAG-Phil within 45 days
complete processing
¼ mo ¼ mo 1 - 3 mo
If approved
¼ mo ½ mo ¼ mo
1. Requirements Determination & Approval of Procurement through US FMS Program: LOR for P & A
Data (Market Research)
B. For MOOE-Funded Projects
Facilitates the issuance of BAC Resolution for procurement Transmits request to Coordinates with the Facilitates the approval/disapproval of the
below the level of authority of the SND. For procurement under ASAIL, DND thru channel DNDBAC for the request for issuance of DNDBAC Resolution
the level of authority of the SND, submits request to J4 to (CSAFP). presentation of the project approving the procurement through US
facilitate the approval of procurement through US FMS Program for approval by the FMS Program pursuant to Sec. 53.8 of RA
pursuant to Sec. 53.8 of RA 9184. Required documents includes: DNDBAC. 9184.
TOR/TS, APP, BAC Reso issued by counterpart BAC (Major
Service BAC). ½ mo ¼ mo ¼ mo ¼ mo
¼ mo ¼ mo
2. Pre-Case Development: Crafting and Processing of LOR for LOA
END-USER
DND J4 Prog 1-3: MS4s; Prog 4 - J4
J4
For AFP Modernization
Program Projects: Transmits the ADM & BAC Reso/ Prepares LOR for LOA and Reviews the completeness of
ADM & BAC Resolution LOR and transmits it to JUSMAG-
and directs the submission of LOR transmits it to J4
For MOOE-funded for LOA to End-User Phil for processing
Projects: BAC
Resolution
¼ mo ¼ mo ½ - 1 mo ¼ mo
USG
LOA Agency
JUSMAG-Phil
Reviews and processes the LOR and Reviews the completeness of LOR
craft corresponding LOA. Response and submits it to concerned USG
time to the LOR depends on the Agency for processing
type and complexity of cases see
Para 7.2) b of the SOP.
2 – 3 mos ¼ mo
3. Case Development: Offer and Acceptance
END-USER
USG Agency JUSMAG-Phil J4 Prog 1-3: MS4s; Prog 4 - J4
and Concerned Office/Unit
¼ mos ¼ mo ¼ mo ½ - 1 mo
Signed LOA J4 J4
SND
If approved, J4 signs the LOA and If recommended for acceptance, J4
transmits it to JUSMAG-Phil for Approves or disapproves recommends for the SND’s approval of
implementation by the concerned the acceptance of the LOA for the LOA and subsequent wire-transfer of
USG Agency upon wire-transfer of signature of J4 and wire-transfer funds (thru Channel). Letter request to
funds. of fund. SND (Attn: ASAIL, DND) shall be signed
by the CSAFP.
¼ mo ¼ mo ¼ mo
2. Pre-Case Development: Crafting and Processing of LOR for LOA
END-USER
DND J4 Prog 1-3: MS4s; Prog 4 - J4
J4
For AFP Modernization
Program Projects: Transmits the ADM & BAC Reso/ Prepares LOR for LOA and Reviews the completeness of
ADM & BAC Resolution LOR and transmits it to JUSMAG-
and directs the submission of LOR transmits it to J4
For MOOE-funded for LOA to End-User Phil for processing
Projects: BAC
Resolution ¼ mo ½ mo ¼ mo
USG
LOA Agency
JUSMAG-Phil
Reviews and processes the LOR and Reviews the completeness of LOR
craft corresponding LOA. Response and submits it to concerned USG
time to the LOR depends on the Agency for processing
type and complexity of cases see
Para 7.2) b of the SOP.
2 - 3 mos ¼ mo
4. Case Implementation and Delivery
Bank Statement of
If necessary
Fund Transfer
USG Agency/
Quality Assurance END-USER
USG Agency Inspection
JUSMAG-Phil/Freight
Forwarder
Prog 1-3: MS4s; Prog 4 - J4 and
Concerned Office/Unit
Facilitates the delivery of equipment based
Implements the LOA and J4 coordinates with JUSMAG-Phil Directs respective THUs to facilitate the
on the Delivery Term Code indicated in the
commences the procurement in for conduct of QAI if deemed release of the shipment from the BOC. *If
LOA ; provides a Notice of Arrival and a copy
accordance with the existing US necessary prior to the delivery of request for tax exemption applies, submits
BL/AWB and DD Form 1348 to OJ4
laws & regulations items request to DAO, DND (thru J4).
6 – 12 mos ¼ mo 3 – 4 mos ½ mo
Cert of Tax
Exemption DAO, DND J4
Facilitates the request for tax *Submits request for tax exemption to
exemption with the DOF DAO, DND for processing with the DOF
¼ mo ¼ mo
Fund END-USER
Prog 1-3: MS4s; Prog 4 - J4 and THUs
Concerned Office/Unit
Facilitates the availability of funds Computes the total fund requirements for the release
of FMS items from the BOC including Duties and Tax.
¼ mo
¼ mo
4. Case Implementation and Delivery (cont’n…)
If case of discrepancies…
within 1 yr Supply Discrepancy
Report
End-User’s Major Service 4 submits SDR to Inspection & END-USER
JUSMAG-Phil thru J4 for requisitioning Prog 1-3: MS4s; Prog 4 - J4
Acceptance
and Concerned Office/Unit
OJ4; JUSMAG-Phil; TIAC; End-User 4s; SAO, Informs J4 and JUSMAG-Phil that the
If items are complete… AFP; concerned SU; AFPMFO Representative; items have been delivered and are ready
½ mo TIAC Certificate and Major Service SAO (for items for use of for inventory and inspection
the Major Service); shall conduct inventory
TIAC submits Report and TIAC and inspection of the delivered items
Certificate of Acceptance to
DAO, DND
¼ - ½ mo ¼ mo
4. Case Implementation and Delivery (cont’n…)
Upon receipt of TIAC Report & Prepares and release Facilitates issuance of items to the SAO, Facilitates the issuance of
Certificate , DAO issues a Memo to Issuance Directive to SAO, End-User who shall prepare Requisition and items to the SAO, End-User
J4 to facilitate the Issuance AFP Issue Slip (RIS)/ Inventory Receipt of
Directive for the release of the Property (IRP) and submit it to the SU (P)
items to the End-User for the issuance and release of the items
¼ mo ¼ mo ¼ - ½ mo ¼ mo