Introduction to Project

Planning

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 AGENDA:

The Need of Project Planning

The Language of Scheduling
The project scheduling process
Example: Replacement of a Power Transformer

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 The Need of Project Planning

Project planning is done

•To complete the project in time
•To prevent and control delays
•To use resources efficiently
Effective monitoring and control is possible..

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 The Language of Scheduling

Activity
– task or set of tasks
– use resources
Event
– state resulting from completion of one or more activities
– consume no resources or time
– predecessor activities must be completed
Network
– diagram of nodes and arcs
– used to illustrate technological relationships
Path
– series of connected activities between two events
Critical Path
– set of activities on a path that if delayed will delay completion of project

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The Language of Scheduling continued
Milestone and Baselines
– Milestone are used as points of payment,
measurement of progress on the project and for
determining baselines.

– IEEE definition of baseline includes “a formally agreed

specification that then serves as the basis for further
development”
• Functional baseline: This document is the basis for all
design and implementation, and in particularly it is
the basis for system testing and acceptance.

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The project scheduling process

Developing a project schedule includes the following

steps:
– Establish the detailed WBS
– Determine the task dependence or precedence
– Identify time lags
– Roll-up time estimates from bottom level WBS
– Assign resources (i.e. people) to tasks & resolve conflicts
– Identify milestone dates
– Implement trade-off if schedule is not acceptable

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 Project Planning Methods

Main methods used in project planning:

Gantt Diagram
PERT Diagram
– Critical Path

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 Example:
Replacement of a Power Transformer

No Activity Start End

1 Replacement design 1.6.03 5.6.03
2 Trans. Procurement 6.6.03 18.6.03
3 Announce Cut down 8.6.03 12.6.03
4 Electricity Cut Down 13.6.03 13.6.03
5 Remove old trans. 14.6.03 15.6.03
6 Place new trans. 19.6.03 22.6.03
7 Tests and control 23.6.03 23.6.03
8 Electricity connection 24.6.03 24.6.03

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 Transformer Replacement (Gantt Chart)

ay '03 01 Jun '03 08 Jun '03 15 Jun '03 22 Jun '03

IDActivity W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 Design

2 Procurement

3 Announcement
4 Cut dow n

5 Removal of old tr.

6 Place new tr.

7 Tests

8 Electricity is on!

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 Pert Chart

Design Procurement New TR. Control

1 5 days 2 13 days 6 4 days 7 1 day

Mon 01.06.98
Fri 05.06.98 Sat 06.06.98
Thu 18.06.98 Fri 19.06.98
Mon 22.06.98Tue 23.06.98
Tue 23.06.98

Announcement Cut Dow n Old TR. Turn on Electricity

3 5 days 4 1 day 5 2 days 8 1 day

Mon 08.06.98
Fri 12.06.98 Sat 13.06.98
Sat 13.06.98Sun 14.06.98
Mon 15.06.98 Wed 24.06.98
Wed 24.06.98

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 Pert Chart

Design Procurement New TR. Control

1 5 days 2 13 days 6 4 days 7 1 day

Mon 01.06.98
Fri 05.06.98 Sat 06.06.98
Thu 18.06.98 Fri 19.06.98
Mon 22.06.98Tue 23.06.98
Tue 23.06.98

Announcement Cut Dow n Old TR. On

3 5 days 4 1 day 5 2 days 8 1 day

Mon 08.06.98
Fri 12.06.98 Sat 13.06.98
Sat 13.06.98 Sun 14.06.98
Mon 15.06.98 Wed 24.06.98
Wed 24.06.98

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 Modified Gantt Chart

02 Jun '03 09 Jun '03 16 Jun '03 23 Jun '03 30

ID Task Name Duration T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M
1 Replacement Design 5 days
2 Trans. Procurement 12 days
3 Announce Cut dow n 4 days
4 Electricity Cut Dow n 1 day
5 Remove old trans. 1 day
6 Place new trans. 1 day
7 Tests and control 1 day
8 Electricity connection 1 day

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 Critical Path

Design Procurement New tr. Placement Control

1 5 days 2 13 days 6 4 days 7 1 day

Mon 01.06.98
Fri 05.06.98 Sat 06.06.98
Thu 18.06.98 Fri 19.06.98
Mon 22.06.98Tue 23.06.98
Tue 23.06.98

Cut dow n Cut dow n Removal Electricity

3 5 days 4 1 day 5 2 days 8 1 day

Mon 08.06.98
Fri 12.06.98 Sat 13.06.98
Sat 13.06.98 Sun 14.06.98
Mon 15.06.98 Wed 24.06.98
Wed 24.06.98

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 Resources

31 May '98 07 Jun '98 14 Jun '98 21 Jun '98 28

Details
ID Resource Name S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 Eng Ahm et Work ####
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Design Work ####
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ProcurementWork ####
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Removal Work ####
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New tr. Placement ####
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Control Work ####
Electricity Work ####
2 Off Mehm et Work ####
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ProcurementWork ####
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Announce Cut Work
down ####
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3 Tech Cemal Work ####
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Cut down Work ####
Removal Work ####
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Work
New tr. Placement ####
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Control Work ####
Electricity Work ####
Work

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