BUSINESS AND

TECHNICAL REPORTS
 Report- derived from a Latin word
“reportare” which means to carry
back (re=back + portare= to
carry).
 A report is a description of an
event carried back to someone
who was not present on the scene.
 A memorandums, letters and new
items are examples of report.
A report is an account of something.
 A formal report presents in
organized form the information that
has been requested by an authorized
person.
 A report is a communication from
someone who has information, to
someone who wants to use that
information.

What is a Report?
A technical report is a written
statement of the facts of a
situation, project, process or
test; how these facts were
ascertained; their significance;
the conclusion that have been
drawn from the; the
recommendations that are being
made.
What is a Technical Report?
1. It is a formal statement of
facts or information or an
account of something.
2. It is presented in a
conventional form.
3. It is written for a specific
audience.

What are the essential points?

4. It includes the procedure of
collecting data and
significance of such data.
5. It contains conclusions
reached by the writer.
6. It often includes
recommendation.

What are the essential points?

Oral Report or face to
face communication
Written Report is
relatively more accurate
and permanent.

Types of Reports
 Informational  Interpretative
 Data collected  Contain facts but
 Facts observed includes
 Does not contain interpretation or
conclusion and analysis of data
recommendation and data
 Presents relevant reporter’s
data needs for conclusions
management  It may have
decision recommendations
for action

Kinds of Reports according to

purpose and Content
1. Progress Report-long term project or
work is undertaken.
2. Laboratory Report- experiments in the
lab to test a theory or to examine the
validity of your research findings
3. Inspection Report- result of the
product inspected as a part of quality
control.
4. Inventory Report- stock of equipment,
furniture, stationery etc.

Routine Reports
5. Annual Report-periodic evaluation of
the performance and general product
of their employees.
6. Sales Report- record of product sold
during a particular time by a
salesperson or their management.
7. Field Report- description of people,
places or events and to analyze data
in relation to the research problem.

Routine Reports