Project Management

Final Project Report

For Construction of a House
Presented by:
16400920-127
16400920-117
16400920-118
16400920-001
Purpose of the project:

•The purpose of this project was to

analyse project in the light of terms of
managing project explained by lectures
and PMBOK.
Brief description of project:
• Royal Construction is a reliable company in house construction. It has been
active in construction project for the last 20 years. The main aim of this
company is to fulfil the needs of customers and satisfy them by providing
the best possible outcome. We provide a luxurious life to our customer at
reasonable price.
• Recently our company signed a contract of construction of house in Bahria
town phase 8 with Mr Ali. Mr Ali Hamza. He floats a tender about the new
house construction with specify the requirements. And choose our
company for this project because we provide a reliable house at reasonable
cost. The duration decided for this project is one year with basement,
ground floor and first floor. And the cost for this project is 14,365,047.All
this description is written in the contract and both of the parties signed this
agreement.
Initiation of the project:
• The Initiation Process consists of those processes performed to define
a new project or a new phase of an existing project by obtaining
agreement to start the project or phase. Within the initiating
processes, the initial scope is defined and initial financial resources
are committed. Internal and external stakeholders who will interact
and influence the overall outcome of the project are identified. Or in
simple word we can say that in this first phase of the project the
project charter and the stakeholders are identified.
Develop Project Charter:
• Develop Project Charter is the process of developing a
document that formally authorizes a project or a
phase and documenting initial requirements that
satisfy the stakeholder’s needs and expectations.
Project charter:
• The charter contains the brief description of the
project. Different inputs are used to develop
project charter and these inputs are as follows;
1. Contract:
• A contract is a legal agreement between two
parties. For our project a contract is signed
between Mr Ali and a company’s CEO Mr Hamid
Usman. In this contract duration, cost plan,
project plan, procurement plan are mentioned.
Duration:

Start date 1st January 2011

End date 31 December 2011

Duration of different processes:
Initiation 1st Jan- 31 Jan (1month)

Planning 1nd Feb- 30 Mar (2months)

Execution 1st Apr - 25 Nov (8months)

Monitoring and control M&C for whole execution

Closing 1st Dec- 31 Dec (1month)

Cost Plan:
Work Cost

Pluming material • "Rs794,000.00"

Concrete rods  "Rs316,000.00"

Paint  "Rs420,000.00"

Flooring material  "Rs3,030,500.00"

Electrical equipment  "Rs2,328,892.00"

Glass windows  "Rs32,500.00"

Wood  "Rs2,086,288.00"

Cement  "Rs1,086,200.00"

Bricks  "Rs1,673,500.00"

Labor  "Rs2,310,147.00"
Total Cost  14,078,027
Human  187,020

Reserve  100,000
Total Price  14,365,047
• Estimated Budget
• In this project keeping all expenses in mind I can say that the
estimated budget require for this project is 15,254,350.
• Project charter
• Background
• There are many construction companies in Pakistan but Royal
Company made a good name in the construction industry. This
company is well known among people because it provided the best
result to its customers. This company promise to deliver the result
according to customer want or needs. As the population increases the
need for good living standard also increases. People want different
and stylish house for living so we recently signed a new contract of
house construction in Bahria Town.
Description of Project:
• For this project Ali Hamza selected our company
for construction of his own house. Different
terms and conditions with the time duration of
the project are written in the contract.
Triple constraint:
• The triple constraint consists of time, scope and cost.
The objective of this project is to achieve the triple
constraint.
• Our 1st focus in this project is to complete the
construction with in one year as mentioned in the
contract. For this purpose we construct a table and
distribute our project phases in different months.
 Initiation 1st Jan- 31 Jan (1month)

Planning 1nd Feb- 3o Mar (2months)

Execution 1st Apr - 25 Nov (8months)

Monitoring and control M&C for whole execution

Closing 1st Dec- 31 Dec (1month)

• The 2nd focus is to achieve the target with in given budget
and for this purpose the cost for different material is already
estimated so that we would not exceed from the given
budget. The estimated budget is 14,365,047 and in these
14,365,047 all procurement will done in future for the 1
canal house with basement, ground and 1st floor.
• The 3rd important factor in this project is scope identification.
Scope of this project is to construct house with in given time
and budget. Scope tells about the requirement of the
project. Like in our project different dimensions are mention
in scope statement for example;
 Number of rooms 15

Number of kitchens 3

Number of bath rooms 12

Loan 1

Terrace 1

Garage 1
Project Team: • Team Members
• Mr Ali
• Project team is also made for this
project and these are • Mr Sahir
• Project Manager • Mr. Hafiz Rana
• Miss Arooj Shahid • Mr Asad Khan
• Team Leader • Mr Ahmed Malik
• Mr Arsalan Ahmed • Mr Akeel Hussain
• Assistants
• Mr. Uzair Shahid
• Mr. Jawad Khan
• Ms. Shazia Asad
Planning For The Project:
• The Planning consists of those processes performed to establish the
total scope, define and refine the objectives, and develop the course
of action required to attain those objectives. The planning processes
develop the project management plan and the project documents
that will be used to carry out the project.
• Planning process group:
• Planning process group consist of 20 sub-processes. Starting from the
develop project management plan and end at procurement.
Develop project plan:
• Develop Project Management Plan is the process
of documenting the actions necessary to define,
prepare, integrate, and coordinate all subsidiary
plans. The project management plan defines
how the project is executed, monitored and
controlled, and closed.
• Project management plan: (Life cycle)
Initiation 1st Jan- 31 Jan (1month)

Planning 1nd Feb- 31 Mar (2months)

Execution
Total duration 1st Apr-
1 year 25 Nov (8months)

Start 1st Jan

End 31 Dec

Monitoring and control M&C for whole execution

Closing 1st Dec- 31 Dec (1month)

Project Scope Management Plan:
• Define scope:
• Define Scope is the process of developing a detailed description of
the project and product.
• Scope Statement:
• The main goal of this project is to construct house with in one year by
analysing the stakeholders’ needs and interests.
Main Deliverable Complete house

Documents/reports About the monthly progress

• Create WBS:
• Create WBS is the process of subdividing project deliverables and
project work into smaller, more manageable components.
• In this project we will break down the house into many small
components.
• Inputs:
• (Already discussed)
• Project scope statement
• Requirement document
• Organizational process assets
• Tools and Techniques:
• Decomposition:
• The tasks and activities are divided in to sub tasks and processes like
divide house into smaller parts.
• Outputs
• WBS has been made in MS project
• Scope baseline:
• The scope contains the project description, major project deliverables
and acceptance criteria.
Project Time Management Plan:

• Define activities:
• The process of identifying the specific actions to be performed to
produce the project deliverables.
• Milestone list:
• Main task is construction of structure.
 Mandatory tasks Target date

Approval of Charter 31 Jan 2011

Project plan completion 1st Mar 2011

Approval of project plan 15 Mar 2011

Selection of project team 31 Mar 2011

Execution started 1st April 2011

Execution completed 25 Nov 2011

Closing 31 Dec 2011

• Estimate Activity Duration:
• Estimate Activity Durations is the process of approximating the
number of work periods needed to complete individual activities with
estimated resource.
• Activity Duration Estimate:
Activity Duration Estimate(days)

project initial proposal writing 2

Defining team members and group leader. 1

Gathering required information. 1

Performing feasibility analysis. 1

Defining customer requirements. 1

Develop project charter. 2

 Identifying stakeholders. 1

Collecting requirements. 1

Project Costing. 2

Project Budgeting. 1

Scheduling. 1

Project scope management planning. 2

Project scope statement writing. 1

 Making project scope baseline. 1

Defining accepted work deliverables. 1

Project risk management planning. 2

Project communication management planning. 2

Project quality management planning. 2

Project procurement management planning. 2

Whole construction 240

 •GHANTT CHART:

DAYS
Project procurement manag ement planni ng.

Project quality ma nagement planning.

Project commu nica tion mana gement pla nning.

Project risk ma nagement planning.

Defining a ccepted work deliverabl es.

Ma king project scope ba seline.

Project scope statement w riting.

Project scope manag ement pla nning.

Scheduli ng

Project Budgeting.

Project Costing .

Collecting requirements

Identi fying stakeholders.

Devel op project charter.

Defining cust omer requirements.

Performing feasibility ana lysis.

Ga thering required information.

Defining tea m members and g roup leader.

project initia l propos al w rit ing

0 0.5 1 1.5 2 2.5

• Develop Schedule:
Develop Schedule is the process of analysing activity sequences, durations,
resource requirements, and schedule constraints to create the project schedule.
• Project schedule:

Main tasks Deadlines

Foundation 30 April

Ground 30 June

Basement 30 July

Ground floor 25 Sep

st
• PROJECT COST MANAGEMENT PLAN:
Estimate Cost:
Work Cost

Pluming material • "Rs794,000.00"

Concrete rods • "Rs316,000.00"

Paint • "Rs420,000.00"

Flooring material • "Rs3,030,500.00"

Electrical equipment • "Rs2,328,892.00"

Glass windows • "Rs32,500.00"

Wood • "Rs2,086,288.00"

Cement • "Rs1,086,200.00"

Bricks • "Rs1,673,500.00"

Labor • "Rs2,310,147.00"
 Pluming material  "Rs794,000.00"

Concrete rods  "Rs316,000.00"

Paint  "Rs420,000.00"

Flooring materia  "Rs3,030,500.00"

Electrical equipment  "Rs2,328,892.00"

Glass windows  "Rs32,500.00"

Wood  "Rs2,086,288.00"

Cement  "Rs1,086,200.00"

Bricks  "Rs1,673,500.00"

Labor  "Rs2,310,147.00"

Total Cost  14,078,027

Human  187,020

Reserve 100,000

Total Price 14,365,047

• Determine Budget:
• Total budget is 15,254,350 for this project
• PROJECT QUALITY MANAGEMENT PLAN:
• Quality management plan:
• The quality management plan describes how the
project management team will implement the
performing organization’s quality policy.
 Quality Role: Responsibilities

1. Project Cost Efficiency. 1. Finance Department, Quality

2. Procure good quality material. Department, Project Manager, Project

3. Manage quality of material Team.

4. Project schedule. 2. Project manager

5. Product overall working. 3. Project Team.

6. Allocation of resources at time 4. Project Manager, Quality Department.

5. Project Manager, Project Team.

6. project manager
 Quality improvement approach:
To improve the quality of the project’s processes many
steps will be used like:
 Weekly meeting will be called between the project
manager and project team so that difficulties which
might be affect the project will be removed.
 Reports on cost performance will be issued weekly to
analyse the cost against quality.
 Control Charts and Scatter plot will be made to analyse
project, team members and schedule performance.
PROJECT HUMAN RESOURCE MANAGEMENT
PLAN:
• Develop Human Resource Plan:
Project Human Resource Management includes the processes
that organize, manage, and lead the project team.
• Human Resource plan:
RESPONSIBILITY MATRIX
Roles, Responsibilities, and Authority of project team:
 Role: Authority: Responsibility:
1. Miss Arooj Shahid 1. Has the authority to do change in 1. Will monitor the whole
(Project Manager). project management plan. work and guide the team
about any difficulty. Also make
sure that all the tasks
performed are with in budget.
2. Mr Arsalan ahmed 2. Will lead the team. 2. Show all results to the
(Team Leader) project manager and solve
issues between team
members.
3.Mr Ali (Human 3.Has a authority to oversee the work 3.Will give reports to the
Resource Manager) of labours higher authority
4.Mr Sahir (Finance 4. Has a authority to check the cost of 4. Will record all balances
manager) every task against costs.
5. Hafiz Rana. 5.Has a authority to check the quality 5.If any change will occur
(Quality manager) of materials used in construction he will report to the team
leader
IDENTIFY RISK
Identify Risks is the process of determining
which risks may affect the project and
Documenting their characteristics.
RISK REGISTER
The risk register contains information on
threats and opportunities that may impact the
project.
 Risk Statement Impact Probabili Risk
ty Response
Material Required material does not match the Cost, Scope 20% Backup supplier has
Quality quality needed been identified
Availability Material, does not available at required Time 10% Reserve extra material
time Scope to handle this risk
Inflation Increase in the price of materials Cost 30% Reserve some extra
Time money for this risk
management
Labour strike Labour strike due to any problem Time, 10% Give good pay
Scope and benefits so that
this risk can be manage
Natural disaster Earth quake, flood etc Cost, Scope, 2% Start the project
Time again
Stakeholder Change the requirement, or may be the Quality, Time, Cost 15% Taking notice on
project progress is not up to their their requirements and
expectations work again to fulfil
their new requirements
Software failure System does not work Cost, Schedule 10% Purchase new
system
Machinery failure Machinery does not work properly Cost, Quality, 25% Purchase new
schedule machinery, or backup
machinery

Load shedding Electricity work affected and machinery Cost, 20% Purchase
does not work due to load shedding Schedule generator