Letter of Inquiry

• Is a letter that asks for a particular

information or assistance.
• This type is direct and the questions are
constructed to get the information
straightforwardly.
Inquiry Letters
Purpose: Ask for information
• State clearly what information you are requesting
and why
• Write specific, concise, to the point questions that
are both easy to understand and easy to answer
– Use bullets to highlight the questions
– Leave space for the readers to answer the questions
– Attach a questionnaire if you have more than 5 questions
• Specify when you need the answers by
• Thank the reader
Parts of an Inquiry Letter
INTRODUCTION
1. Identify yourself and your position in
the company you are representing.
2. Briefly discuss your organization.
3. State your purpose in sending the
letter
BODY
1. Indicate the specific information you
need.
2. State your reason for requesting the
information.
CONCLUSION:
1. Offer your reader some incentive for
responding your inquiry (optional)
2. End with a positive and forward-
looking expectation from the letter
recipient.
3. Indicate how the recipient can
contact you.
4. Thank the recipient.
Checking for Understanding
Let’s Practice
Dear Marketing Manager,
I write to you to ask for some information about the product that
you have exhibited during the 2016 Makati Trade Fair. The first
time I saw the product, it really struck me. I find it very interesting
and functional.
I would appreciate if you could send me some brochures or
catalogues that details its other features.
I expect to receive the information I have requested to the
soonest possible time
Kindly send it to me by mail ASAP so we can start our business
relationship. I am confident that our partnership will result in a
profitable business.
Thanks.

Yours truly
Gina Q. Orosa
Sales Manager
Reinforcement Task
• Write a letter to a company requesting
information about one of its products
or services. Send such letter via e-mail.
Wait for the response of the company
and attach it to your drafted letter.
Send it to my email:
regh_25@yahoo.com