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Jul 2019
Agenda
Introduction: ERP
Oracle ERP
Oracle Engagements
FINANCE SALES
PROCUREMENT TRANSPORT
MANUFACTURIN
COLLECTIONS
G/ SERVICVES
EMPLOYEES
What is ERP?
ERP Definition
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Benefits of ERP
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What is ERP?
Leading ERPs
Introduction: Oracle ERP
Various Tracks in Oracle ERP
Tracks
# Track Purpose
Users & Responsibilities
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Responsibility
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System Administration Module
Purpose
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Reporting Tools in EBS
• Oracle Reports: This is the most used tool for reporting on Oracle Applications. Most of reports
customizations are built with this tool. Once customized the output of the report can be in Excel,
word, Acrobat documents or text format.
• Oracle Discoverer: is an intuitive tool for creating reports and performing on-line analysis. The
flexibility of this tool allows the user to create cross tab reports that perform like pivot tables in
Excel.
• Oracle XML Publisher: It enables users to utilize a familiar desktop tool, like MS Word or MS
Excel, to create and maintain their own report. At runtime, XML Publisher merges the custom
templates with the concurrent request extracts data to generate output in RTF, PDF, HTML and
EXCEL.
• FSG Reports (Financial Statement Generator): is a powerful report building tool for Oracle
General Ledger. Some of benefits of using this tool are that a user can generate financial reports,
and schedule reports to run automatically.
• Business Intelligence System (BI): is a set of tools to provide high level information for the
managers (decision makers) to run their business such as the profitability of a particular business
unit. The information this tool provides helps managers to take the right decision with the daily
data that is uploaded on their systems.
Basic Concepts
Standard Features
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Customizations
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Integrations
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Basic Concepts…Cont..
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Testing
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Type Purpose
Unit Testing
System Testing
Integration Testing
Regression Testing
Configuration
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LoV
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Basic Concepts…Cont..
Data Migration
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Type Purpose
Type Purpose
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On Premise
Cloud
Hybrid
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Basic Concepts…Cont..
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Project Meetings
Type Meaning
Team Meetings
Basic Concepts…Cont..
Available Documents
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Navigation
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Oracle Engagements
Various Types of ERP engagements
Type Purpose
Implementations
Rollouts
Enhancements
Upgrades
Support
Customizations
Integrations
Implementation / Rollout Project Life Cycle
Implementation / Rollout Project : Key
Deliverables
SLA
Severity
Initial Response Status Reporting
P1 (Critical) Within 30 minutes during the agreed service window At least every 2 hours
period for the application.
P2 (High) Within 2 Hours during the agreed service window Every 1 working day
P3 (Normal) By next business day during the agreed support Every 2 working days
coverage window
P4 (Other) Within 2 business days. In the weekly meetings such Every week in the weekly meeting
tickets need to be discussed and action plan to be laid
out for resolution
Support Engagements..Cont…
URL: Support.oracle.com
Raise an Oracle SR to get product Support related to Functional and Technical and DBA issues
Type Meaning
Sev1 Log Sev1 24/7 SR when there is complete loss of Service. Work cannot reasonably continue and the situation is an emergency.
Ticket Updates
Key success factors: Implementation Functional
Consultant
Understand scope and out of scope work and act accordingly
Upgrade your product knowledge as required- you must be in a scale of at least 8/10
Understand the Does and Don'ts, especially when working with international customers
Work closely with consultants of other tracks so as to provide E2E integrated & meaningful solution
Understand customer’s business and customer’s processes thoroughly before starting the work
You may have to do thorough research on few items that are critical to customer
Thoroughly test the solution with all applicable scenarios before proposing the solution to customer
Upgrade your product knowledge as required- you must be in a scale of at least 8/10
Understand the Does and Don'ts, especially when working with international customers
Understand customer’s business and customer’s processes thoroughly before starting the work
You may have to do thorough research on few items that are critical to customer
Thoroughly test the solution with all applicable scenarios before proposing the solution to customer
Test the fix E2E, some issues may have implications across modules – take the help of consultants of other tracks as
required
Test the solution in dev / test environments before implementing in PROD. Never directly experiment in PROD
Modules
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Purpose
# Module Purpose
Modules in Oracle Projects
Modules
Project Costing
Project Billing
Purpose
# Module Purpose
Modules in Hyperion
Key Modules
Purpose
# Module Purpose
Organization Structure in Oracle Financials
Component Meaning
Organization Structure in Oracle Projects
Component Meaning
Business Group
Ledger Ledger
The Oracle General Ledger is the central repository of accounting information. The main purpose
of a general ledger system is to record financial activity of a company and to produce financial and
management reports to help people inside and outside the organization make decisions.
Oracle General Ledger: Key Features
# Key Features
1 Record and Review Accounting Information
2 Import data from subsidiary ledgers, or enter journals to record actual or budget transactions directly into Oracle
General Ledger.
3 Enter encumbrance journals to track encumbrances through the purchase process and to control spending against
budgeted amounts.
4 Review account balances online or through reports.
5 Manipulate Accounting Information
6 Correct actual, budget, and encumbrance information.
7 Revalue and translate balances denominated in foreign currencies.
8 Consolidate balances from multiple sets of books.
9 Analyze Accounting Information
10 Integrate Oracle General Ledger with Oracle Financial Analyzer, Oracle Discoverer, or Applications Desktop Integrator
to simplify the budgeting and forecasting process.
11 Quickly prepare what if analyses and pro forma reports.
Oracle General Ledger: Key Configurations
# Configuration Area
1 Define Accounting Calendar
2 Define Currency, Exchange Rate Types and Exchange Rates
3 Define Chart of Accounts (COA)
4 Create Accounting Convention Method
5 Define Ledgers i.e. Primary Ledger, Secondary Ledger, Reporting Leger
6 Define Journal Sources and Journal Categories
7 Auto Post and Auto Reversal Criteria Sets
8 Security Rule Configuration
9 Definition Access Set, Data Access Set and Leger Set (3 Sets in GL)
10 Translation, Revaluation and Consolidation
11 Inter Company Journal Configuration
12 Budgets
13 Sequential Numbering
14 Cross Validation Rule
Oracle General Ledger: Process Flow
Oracle General Ledger: Key Reports
3.Journals-(180 Char)
6.Trial Balance
10.Journal-Day Book
Oracle General Ledger & Sub Ledger
Reconciliation
Oracle general ledger and Subledgers reconciliation is recommended before closing the periods both GL
and Subledger i.e. AP, AR, CM, FA
Process
Oracle Receivables Overview
What is Oracle Receivables?
Oracle Receivables provides three integrated workbenches that you can use to perform most of your day-
to-day Accounts Receivable operations. You can use the Receipts Workbench to perform most of your
receipt-related tasks and the Transactions Workbench to process your invoices, debit memos, credit
memos, on-account credits, chargebacks, and adjustments. The Bills Receivable Workbench lets you
create, update, remit, and manage your bills receivable.
Oracle Receivables : Key Features
# Key Features
1 Invoice creation i.e. Standard invoice, Debit Memo, Credit Memo, Deposit, Guarantee and Charge Back invoices.
2 Receipt creation i.e. Standard Receipt, Miscellaneous Receipt
3 Application of Receipts against Invoices
4 Adjustments and Write off
5 Receipt Reversal i.e. Standard Reversal and Debit Memo Reversal
6 Refund the customer access amount
7 Revenue Recognition process
8 Balance Forward Billing
9 Complete the accounting for transactions and Receipts
10 Transfer data from AR to GL
Oracle Receivables : Key Configurations
# Configuration Area
1 Define System Options
2 Define Sales tax location KFF (Mandatory) and Territory KFF (Optional)
3 Define Payment Terms
4 Define Statement Cycles, Collectors
5 Define Remit to Address and Remit from Address
6 Define Customer Profile Class
7 Define Customers
8 Define Application Rule set and Auto Cash Rule set
9 Define Transaction Types
10 Define Transaction Sources
11 Define Auto Accounting
12 Define Receivable Activities
13 Open AR Periods
Oracle Receivables : Process Flow
1. Create/Import Invoices
5. Enter Receipts
7. Remittance
8. Receipt Reconciliation
4.Receipts Register
7.Customer Listing-Detail
AR to GL Reconciliation Report
Process
This report will show a difference between Receivables and GL account balances only if items did not
successfully post to GL accounts. The Difference column indicates that the activity in Receivables compares
to the journal source of Receivables in the general ledger. If the actual balance of a specific account is
different in Receivables than in the general ledger, then the following columns highlight the type of journals
that affect the account balances:
GL Source Manual: Manual journal entries made in the general ledger.
GL Subledgers Not AR: Journal entries posted to the general ledger from other Subledgers, such as Oracle
Payables or a legacy feeder system.
Unposted in GL: Unposted journals in the general ledger.
Oracle Payables Overview
What is Oracle Payables?
Oracle Payables includes two fully integrated workbenches, the Invoice Workbench and the Payment
Manager. You can perform most of your transactions in Payables using the Invoice Workbench or the
Payment Manager. You enter, adjust, and review invoices and invoice batches in the Invoice Workbench.
You create, adjust, and review payments and payment batches in the Payments Manager.
Oracle Payables : Key Features
# Key Features
1 Invoice creation i.e. Invoice, DM, CM, Mixed Invoice, Interest Invoice, Prepayment, Expense Report, Recurring, PO
Match, Withholding Tax and Retainage Release Invoices
2 Single Invoice and Batch Invoices
3 Invoice Validation and Cancel Invoices
4 Payment creation i.e. Single Payment and Payment Batch
5 Apply the Payment against Invoices
6 Refund Payments, Cancel Payments, Void Payments
7 Invoice Holds
8 Supplier Merge
9 Perform the accounting
10 Transfer data from AP to GL
Oracle Payables : Key Configurations
# Configuration Area
1 Define Financial Options
2 Define Payable Options
3 Define Payable System Setups
4 Define Payment Terms
5 Create Suppliers and Supplier Sites
6 Create Banks
7 Open Payable Periods
8 Define Special Calendar
9 Define Distribution Set
10 Define Payment Process Profile
11 Payment Process Templates
Oracle Payables : Process Flow
1. Create/Import Invoices
3. Validate Invoices
5. Create Payments
7. Reconciliation
1. Invoice Validation
3. Create Accounting
4. Invoice Register
5. Payment Register
Run “Create Accounting” in AP with Final and Post mode parameters “Yes”
Run “Account Payable Trial Balance” report from Payables
Run “Trial Balance Report” from General Ledger
GL Account Analysis Report (180 char) from Payables
Account Analysis Report from Payables
Process
Run “Account Payable Trial Balance” report from Payables and “Trial Balance Report” from GL and compare the both
balances
If there is still any difference then submit the GL Account Analysis Report (180 char)" report, which will help to find
whether any other source journals are posted to these liability accounts
List out all other source journal amounts (credit less debit) and determine the net value (other than Payables source
amounts) to compare with APTB.
If there is still a difference between APTB and GLTB after deducting other source journals, then submit the "Account
Analysis Report" in Payables for the particular period and liability account code combination. This will help to get
detailed transaction level data.
Oracle Cash Management Overview
What is Oracle Cash Management?
Oracle Cash Management is an enterprise cash management solution that helps you effectively manage
and control your cash cycle. It provides comprehensive bank reconciliation (Payment and Receipt
Reconciliation),flexible cash forecasting, Cash Positioning etc.
Oracle Cash Management : Key Features
# Key Features
1 Enter Bank Statements
2 Import Bank Statements
3 Payment and Receipt Reconciliation
4 Manual Reconciliation
5 Automatic Reconciliation
6 Receipt Remittance
7 Bank Account Transfers
8 Bank creation
Oracle Cash Management : Key Configurations
# Configuration Area
1 Define System Parameters
2 Define Banks
3 Bank Transaction Codes for Auto Reconciliation
4 Create Bank Statements
Oracle Cash Management : Process Flow
2.Remittance
3.Reconciliation
Oracle Cash Management : Key Reports
Need
Perform the GL and CM reconciliation to match the General Ledger cash account balance to the bank statement closing
balance and to identify any discrepancies in your cash position
Process
Use the “General Ledger Reconciliation Report” to reconcile the General Ledger cash account balance to the bank
statement closing balance and to identify any discrepancies in your cash position. The General Ledger cash account should
pertain to only one bank account. This report is available in Summary and in Detail format.
To ensure that this report is accurate, you must first perform these tasks:
A. Reconcile all statements in Cash Management.
B. Transfer journal entry transactions from Oracle Payable and Oracle Receivables to your General Ledger.
C. Post journals in General Ledger.
D. Run the report for the current GL period.
Oracle Assets Overview
What is Oracle Assets?
The Fixed Assets (FA) module allows you to maintain equipment inventory, depreciation schedules using
the best accounting and tax strategies. It allows you to value assets using different classifications, such
as Construction in Process (CIP) or expensed items.
With the Fixed Assets Module you can:
Utilize Oracle Payables invoices to create Mass additions
Monitor leasing information
Share depreciation expenses among different accounting ‘companies’
Depreciate as you use production material
Easily transfer between ledger accounts
Oracle Assets : Key Features
# Key Features
1 Asset Creation i.e. CIP Asset, Capitalized Asset
2 Mass Addition
3 Initial Mass Copy and Periodic Mass Copy
4 Asset Transfer i.e. Individual Asset Transfer, Mass Transfer
5 Asset Changes i.e. Individual Asset, Mass Changes
6 Revaluation i.e. Individual Asset, Mass Revaluation
7 Reclassification i.e. Individual Asset, Mass Reclassification
8 Split and Merge
9 Asset Depreciation
10 Asset Retirement
11 Asset Reinstate
12 Perform Accounting
13 Transfer Asset Data from FA to GL
Oracle Assets : Key Configurations
# Configuration Area
1 Define KFF i.e. Category KFF, Location KFF (Mandatory) and Asset KFF (Optional)
2 Complete System Controls
3 Define Fiscal Calendar
4 Define Depreciation/Asset Calendar
5 Define Prorate Calendar
6 Define Books i.e. Corporate Book, Tax Book
7 Define Depreciation Methods
8 Define Prorate Convention and Retirement Convention
9 Define Asset Category
10 Define Books i.e. Corporate Book, Tax Book
11 Define Depreciation Methods
Oracle Assets : Process Flow
Oracle Assets : Key Reports
Need
Fixed assets to General Ledger reconciliation is recommend to before closing the periods for GL and FA
Process
E-Business Tax to set up and maintain your transaction tax requirements in all geographic locations where
you do business. You can set up tax configurations to include the rules, default values, and other
information necessary for each separate tax requirement. At transaction time, E-Business Tax uses your
tax configuration to determine the taxes that apply to each transaction and to calculate the tax amounts.
Oracle EBT: Tax Types
1 Sales Tax Direct taxes that are collected from the consumer by the supplier and paid to the tax
authority
2 VAT Value added or cascading taxes
3 Excise Tax Taxes on the production and manufacture of goods
# Key Features
1 Set up and maintain a tax configuration for each tax
2 Set up and maintain records for your legal entities and operating units and the taxes
3 Manage the sharing of tax configuration data by the legal entities and operating units in your organization.
4 Set up and maintain tax registrations and classifications for your legal establishments and third parties.
5 Set up and maintain classifications of the products that you buy and sell
6 Set up and maintain classifications for your transactions
7 Set up and maintain tax rules and default values to manage tax determination and tax recovery on your transactions
8 Set up and maintain tax-related records for your important transactions.
9 Set up and maintain automatic accounting of all tax-related transactions
10 Run a full set of reports for your tax authority tax requirements.
11 Set up and maintain access to third party tax calculation services
12 Manage user control of updates and overrides of tax information on transactions
Oracle EBT : Key Configurations
# Configuration Area
1 Define Tax Regime
2 Define Taxes
3 Define Statuses
4 Define Jurisdictions
5 Define Tax Recovery Rates
6 Define Tax Rates
7 Define Tax Rules
8 Define Party Tax Profiles
9 Define Fiscal Classifications
Oracle EBT: Key Reports
3.Tax Register
Oracle Project Costing can be used to collect, process, and track costs against projects and tasks.
You can enact cost controls and report on costs for all project activities. Oracle Project Costing is
part of the Oracle Enterprise Project Management solution
Oracle Project Costing and Project Classes
# Key Features
1 Record Cost ( Oracle Projects )
2 Cost Collection and Accounting
3 Manage Cost ( Adjustments)
4 Track Actual Cost and Commitments ( Expenditure Inquiry and Project Status Inquiry)
5 Burdening
6 Allocations
7 Cross Charge
8 Asset Capitalization
Collect and Manage All Costs
Adjustments
Types of Costs
Straight Time
Collect Manage
Overtime Costs Costs
Expense Reports
Supplier Invoices
Usages
Inventory
Track Actual & Committed Costs
Burden Transactions
Work in Process
Misc. Transactions
Costing Flow
Enter and approve expenditures Import transactions
Journal Import
(Oracle General Ledger)
Expenditure Item
Item Details
Item Details
Button
Cost Revenue
Distribution Distribution AP Invoice
Lines Lines
Purchase
PO Receipt Order
Details
# Configuration Area
1 Prerequisites- HRMS, GL and Project Foundations Configurations
2 Implementation Options
3 Rate Schedules
4 Expenditure Definitions – Define Expenditure Category, Revenue Category , Expenditure Types
5 Transaction Sources
6 Projects Auto Accounting
7 Burdening – Cost Bases, Burden Cost Codes, Burden Structures, Burden Schedules
8 Allocation – Rules
9 Capital Projects - Define standard unit costs for asset cost allocation, Enable retirement cost processing
, Define proceeds of sale expenditure types
10 Cross Charge - Define transfer price rules, Define transfer price schedule, Define cross charge implementation option,
Define provider and receiver controls, Define accounting for borrowed and lent transaction
11 Cross Charge: Intercompany Billing - Define additional expenditure types, agreement types, billing cycles, invoice formats,
transaction sources, and supplier types for intercompany billing, Define an internal supplier for the provider operating unit
(global setup), Define an internal customer for the receiver operating unit (global setup), Define internal billing
implementation options (for each operating unit0, Define intercompany billing projects (for each provider operating unit)
Oracle Project Billing Overview
What is Project Billing?
The Oracle Project Billing enables enterprises to simplify customer invoicing, streamline corporate
cash flow, and measure the profitability of contract projects. With Oracle Project Billing, you can
generate revenue and revenue accounting events, and create accounting in Oracle Subledger
Accounting. You can also generate customer invoices for project work. Customer invoices are
interfaced to Oracle Receivables. With Oracle Project Billing, project managers can review project
invoices online and analyze project profitability, and accounting managers can see the corporate
impact of project work.
Oracle Project Billing : Key Features
# Key Features
1 Agreements and Funding
2 Multi-Currency Billing
3 Project Revenue
4 Invoices
5 Interfacing Invoices to Oracle Receivables
6 Customer Retention Billing
7 Interproject Billing
8 Integration with Oracle Project Contracts
Project Billing
Contract Projects
Accounting Transactions
Oracle Project Billing : Process Flow
Oracle Project Billing : Key Configurations
# Configuration Area
1 Implementation Options
2 Project Type – Billing Information
3 Receivables System Options
4 Payment terms
5 Bill Rate Schedules
6 Invoice Formats
7 Events Types
8 Agreement Types
9 Auto-Accounting – Revenue and Invoice Accounts
10 Interproject Billing
11 Setup For Customer Billing Retentions
Thank You!