Take the pain out of Public Sector

Budgeting Implementation Setups

Richard Byrom
Oracle Applications Consultant
richard@richardbyrom.com
http://www.richardbyrom.com

Appsworld January 2004

Agenda

• Objectives
• Processes and architecture
• Setup Steps (Position and Non Position)
• Excel Spreadsheet Interface
• Conclusion
• Questions & Answers
Objectives

• To outline and demonstrate the key setup steps

for Position and Non Position Budgeting
• To provide an overview of how to setup and use
the excel spreadsheet interface
Processes and architecture

• Understand the budgeting cycle

• Understand the organizational structure
– Employees and hierarchy
– Account Structure
• Understand the different types of budget
Position Steps - Demo
Stage Detailed Step Requirement
26 Define Budget Year Types* Required
27 Define Budget Calendar* Required
28 Define Standard Budget Items Optional
29 Setup General Ledger Interfaces* Required
30 Setup General Ledger Budget Sets* Required
31 Define Global Account Sets* Optional
32 Define Budget Group Categories* Optional
33 Define Budget Stages* Required
34 Setup Budget Groups And Security Required
35 Define Budget Review Groups And Budget Optional
Group Rules for Account Sets
36 Set Line-item Budgeting Profile Options Optional
Non – Position Steps demo
Stage Detailed Step Requirement
37 Define PSB Position Key Flexfield Required
38 Define Position Attributes* Required
39 Define Data Extract* Required
40 Run Data Extract* Required
41 Review or Modify Position Attribute Values* Optional
42 Define Global Position Sets Optional
43 Define Budget Review Groups for Position Sets Budget
44 Define Elements Required
45 Define Position Default Rules Required
46 Apply Position Defaults Required
47 Review or Modify Positions Required
48 Refresh Data Extract Optional
49 Repeat steps Optional
50 Set Position Budgeting Profile Options Optional
GL Steps – Ensure Budgetary
Control enabled
Define GL Budget
Define Budget Organization
Define Budget Year Types
Define Budget Calendar
Define Budget Group Categories
Budget Group Categories Example
Define Account Sets – Global
Define Account Sets Local
Assign Account Sets to the
Hierarchy – from bottom up
GL Budget Sets – Link PSB to GL
GL Interface
Define Position Attributes

Name Data Type

Adjustment Date Date
Default Weekly Number
Hours
FTE Number
Hire Date Date
Job Character
Organization Character
Extract Data from HR
View validations of HR extract
Constraints/Ceilings
The end result – A budget
worksheet
Excel spreadsheet interface –
concept and demo

Import Import
Oracle Public Sector Spreadsheet Interface
Excel
Budgeting Worksheet Table
Export Export
Excel Spreadsheet Interface –
Setup Demo

• Run PSBCRUSR.sql Script

• Install PSBVEXCL.xla file
• Test the connection
• Perform worksheet operations
Conclusions

• Oracle E-business suite provides an effective

architecture and system for running your PSB
• Processes outside the system as well as the
people aspects are equally important in
ensuring an appropriate PSB infrastructure.
Speaker Information

Name: Richard Byrom

e-mail: richard@rpcdata.com
richard@richardbyrom.com
Company: RPC Data Ltd
Web Site: http://www.rpcdata.com
http://www.richardbyrom.com
Mobile: +267-72671285