Business Letter

vs. Personal Letter

How To Write Them…
How to Address an Envelope
Business
Letters
 What is a Business
Letter?
•A business letter is a formal
way to communicate with a
company or business.
 Business Letter Rules
1.In a business letter
neatness counts (spelling
and grammar).
2.A business letter is
organized in a very specific
way, following an exact
format.
 Business Letter Rules
3.A business letter is written
in formal English (no slang
or casual chat).
4.All parts of a business
letter are “justified” on the
left side– meaning no
indentation.
LAYOUT OF A LETTER
1. YOUR ADDRESS

2. THE NAME AND ADDRESS OF THE PERSON

TO WHOM YOU ARE WRITING

3. THE DATE
4. THE GREETING,

5. THE BODY OF THE LETTER (INTRODUCTION, MAIN

PARTS, CONCLUSION)

6. THE ENDING

7. YOUR SIGNATURE
Personal
Letter
 What is a Friendly
Letter?
•A friendly letter is a letter
that you write to someone
who is close to you; you
know this person
personally.
 Personal Letter
1.In a friendly letter, the set-up
is a little different from a
business letter.
a. Not all parts are left justified.
2.In a friendly letter, you may
use slang and casual
language.
 Friendly Letter Rules
3.In a friendly letter, you
should still use good
grammar and spelling.
Example of a Friendly Letter
Your Name
1. YOUR Return Address
Your Address
City, State Zip Code

Date 2. No formal way to write it

3. Informal Greeting-- Dear, Hello, etc…
Greeting,
followed by a COMMA!

Body of Letter 4. Info you want your friend/relative

to know

5. Informal Closing– Bye, Love, See You Closing,

Later, Write Soon - followed by a COMMA!
Your Name
The Heading
• The heading can include
your address and the
date. In casual, friendly
letters your address is not 508
Bluebird
necessary. Street

Heading
Clarksville,
Ohio
January 5, 2004
 The Salutation (greeting)
• Dear_________. The
blank is for the name of
the person you are
508 Bluebird
Street
Clarksville,
writing. After you write Ohio
January 5,
the person's name you 2004

put a comma ( , ) . Dear Susan,

Greeting
The Body
• The body of the letter is
the information you are
writing in your letter.
508 Bluebird
Street
Clarksville, Ohio
January 5, 2004

Dear Susan,

I hope you will be able to come and

visit next month. We are planning a
special visit to the museum. My mom will
call your mom later this week to make all
arrangements. Be sure to bring your
swimsuit when you come! We’re planning
an afternoon trip to the lake.

Body
The Closing
• The Closing: In the
closing the first word is
capitalized and you put 508 Bluebird
Street

a comma after the last

Clarksville, Ohio
January 5, 2004
Dear Susan,
word. I hope you will be able to come and visit

Some examples of closings

next month. We are planning a special visit
to the museum. My mom will call your mom
later this week to make all arrangements. Be

are: Sincerely, Your sure to bring your swimsuit when you come!
We’re planning an afternoon trip to the lake.

friend, Love, Very truly

yours, Your friend,

Closing