Centre for Excellence & Innovation

In Infrastructure Delivery
Oracle Property Manager

An implementation for the

Pastoral Land Business Unit
& State Land Services in the
Department for Planning
and Infrastructure.
 Property Manager (PM)
Implementation History

2004 - Accounting Services - Midland (AS)

- financial lease management
2004 - Western Australian Planning
Commission land management
including disposals and acquisitions
(WAPC)
2005 - Pastoral land management (PLBU)
2006 - Crown land management (SLS)
2007 - Accommodation Services
 Current Scale

• SLS - 6000 land records, 2500

leases & 30000 current reserves.
• PLBU - 1200 land records, 500
leases & 470 pastoral stations.
• AS - Manage the billing schedules
and invoice generation for the 3000
leases.
• WAPC - 8000 land records and 300
leases.
• Accommodation Services - 50
building leases.
 The Challenge

• To identify the business requirements

for PLBU and SLS.
• The consolidation of many disparate
data sources and systems.
• To design the system within the
confines of the existing setups for
WAPC & AS.
• To adapt & implement system design
changes in a live environment.
• Training a large number of users &
re-engineer internal business
processes.
 The Systems

Data repositories diverse in nature and attributes;

Oracle databases, Lotus Notes databases, Access
databases, custom built systems and external data
sources from Landgate and VGO.
• CFACS – Accounting System
• Pastoral Land Information System
• Land Stock Register
• Section 91 Licensing System
• Crown Allotments - CAL
• Reserves System - RES
• Government Property Register - GPR
• Valuation System - ValSys
 Why Property Manager?

• Integration with Oracle Financials.

• No upfront purchasing costs – PM is a
module of the Oracle E-business Suite.
• Extensive data needs for PLBU & SLS
addressed using expandable system setup.
• Standardised look and functionality for
custom forms developed using Oracle
Application.
• Powerful reporting tools using Discoverer.
Oracle Modules & Feeder Systems
 Expandable System Setups

• Descriptive flexfields (dffs) provide

customisable “expansion space” on oracle
forms. Used to capture additional data
that is unique to the business.
• Up to 15 fields can be defined (specify
data type, status, formatted input or pick
list).
• Dffs can be made context sensitive (dffs
that are returned to the user depend on
values entered in other parts of the form).
Standard Land Form
Land Form – Additional Land Details (dffs)
 Land Form - Data Standardisation
Data validation check
developed to standardise
Database trigger developed to
data input.
allocate unique identifier.

PLSQL code used

to provide relevant
field names to
users.
Leasing Process
 What is a Lease in PM?

• Land Sales – Private – Government -

Conditional
• Lease – Aboriginal – Perpetual – Public
Works – Special Agreement – Pastoral –
General – Reserve – Government –
Corridors – Special
• Easements
• Licenses – Crown
• State Agreement Act – Easements – Leases
• Discharged Members of the Forces
 Custom Forms

• All technical design

work contracted to out.
• Custom forms have the
same look and feel as
standard PM forms.
• Combines custom data
tables with standard PM
data tables to present
data in a custom view.
PM Relationships
Custom Land Form (view only)
Pastoral Station Form
 Business Process Reforms

• Clearly defined and logical distinction in

responsibilities between business area and
financial services.
• Tracking of new lease records to ensure the
generation of billing schedules and tax invoices via
Oracle Receivables.
• New business rules in place to standardise naming
conventions.
• All Quality Management System work procedures
amended to reference PM input at certain steps
within Crown Land tenure processes.
 Improvements to the Business

• A reduced reliance on manual DPI file bring ups for

rent re-appraisements.
• Improved communications between business and
accounts due to mutual reliance on accurate data.
• Improved data integrity where mandatory fields are
in place.
• Significant reporting capabilities via Oracle
Discoverer.
• Time savings to the business by working within a
single system that houses Crown Land asset
information.
 Discoverer Reporting

Comprehensive business reporting on:

• Land Sales
• Leases
• Re-appraisal dates
• Reserves
• Customer contacts
• Pastoral permits and approvals
• Inspections
• Land Availability
• Ad hoc queries
 Future Opportunities

• Linking to GIS browser.

• Improving information flow
between LandGate and DPI.
• Implementation of SLIP.
• Integration into Shared
Services and opportunity for
other agencies to use PM.
Questions?