Project Planning and Scheduling

Demo Class

Project Schedule Updating

Rustam Hafizyar
Ph.D. Candidate, Dept. of Civil Engineering,
Cyprus International University, Nicosia, Northern

Date: 30 /7/ 2019

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Outline

 Introduction
 Purpose of Schedule Updating
 Project Control Defined
 Baseline Schedule
 Information for Updating Schedules
 Frequency of Updating
 Effect of Adding or Deleting Activities on Logic
 Example Solution
 Reference
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Project Schedule Updating
Introduction
Schedule updating is simply reflecting actual performance
information:
• Including time of occurrence, and
• Amount of work completed on the schedule

According to Patrick (2004) defined an updated schedule as "revised

schedule reflecting project information at a given data date
regarding completed activities, in progress activities, and changes in
the logic, cost, and resources required and allocated at any activity
level”.
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Project Schedule Updating
Purpose of Schedule Updating

 Evaluate current project status

• Provide comparison of planned to actual

 Predict Completion date

 Create a Historical Record of the Project

 Better Forecast Needs

• Money, resources

 Better project control

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Project Schedule Updating
Project Control Defined
Project control comprises following continuous process by Kerzner (2019) are:
 Monitoring work progress
 Comparing it with the baseline schedule and budget
 Finding any deviations, determining where and how much, and analyzing them to
discover the causes
 Taking corrective action whenever and wherever necessary to bring the project back
on schedule and within budget.
• To improve work efficiency,
• To help accelerate the schedule
• To help reduce cost
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Project Schedule Updating
Baseline Schedule
 A baseline schedule is prepared by the contractor, before the start of the
project, and used for performance comparison.(contract documents.)
 The baseline schedule is also called a target schedule and used by:
contractor and owner.
 It may provide a foundation for resolving any subsequent delay, claim
disputes.
 therefore, a project may have two or more baseline schedules:
one before and one after changes.
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Project Schedule Updating
Baseline Schedule

According to de Andrade et al, (2019) reviewed the baseline schedules

of project must be reasonable, realistic and take into consideration:
• Work and weather conditions
• The size of project
• Local codes and regulations
• The location of and access to the project site
• The labor market;
• Materials and equipment availability, prices, and delivery and other issues.
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Project Schedule Updating
Information for Updating Schedules
 Any new information that was not known for the previous update
and relates to the schedule (Wren, 2018).
 This information falls into two main categories:
i. Past information
ii. Future information.
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Project Schedule Updating
Past information
What has happened since the last update?

 Activities that have started, and the actual start date, percent complete,
and remaining durations
 Activities that are completed, and the actual completion date
 The actual budget spending or resource consumption for each activity

 Past information was divided into two categories: Current and past.
• Past represents information occurred prior to the previous update.
• Current information occurred between the last update and this update.
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Project Schedule Updating
Future information.
 It comprises any changes such as:
• Any activities that have been added, along with their information
• Any activities that have been deleted
• Activities that have changed in duration, logic, budget, resources, constraints
• Any change to the imposed finish date for the entire schedule
• Any schedule change, such as change in the cost or availability of resources, change
in calendar workdays,
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Project Schedule Updating
Frequency of Updating
Based on Heldman (2018) describes the five step of frequency are:

 Schedules may be updated monthly, biweekly, weekly.

 Weekly and biweekly are probably the most common.

 Waiting too long to update a schedule may eliminate the effectiveness of updating as a
control tool. (being late in corrective action, create de-motivation on staff).

 Having a long reporting period may encourage procrastinators to put off corrective
measures by using the logic "We'll do it later. There is plenty of time!

 Conversely, a reporting period that is too short may be costly in terms of time
consumption and overhead and reporting costs.
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Project Schedule Updating
Effect of Adding or Deleting Activities on Logic
 An activity in a schedule is usually like a link in a chain; removing a link may disturb
the whole chain if it is not done properly. As shown in Figure 1 the activity disturb the
whole chain (Mubarak, 2015).

 Therefore, it is strongly recommended that the scheduler review the logic before
making any change.

 Adding a new activity usually has less potential for harming the logic than does
deleting an activity (Mubarak, 2015).

Figure-1: Effect of removing an activity from a schedule: removal of AS250 would disturb
the entire chain (Mubarak, 2015).
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In example, 10 days after the project has started, you receive the following report:
Activities A and D are complete (actual start and finish dates are given). Activity B started
on day 5. Remaining duration = 2 days. Activity C started on day 2. Some problems were
encountered. Remaining duration = 4 days. The duration for activity F was adjusted to 8
days. Activity J has been canceled. The duration for the new activity P is 4 days. IPA= E. ISA
(immediately succeeding activity) = K.

Figure-2: ( b) Example Solution (Mubarak, 2015).

 Solution of Schedule Update 12

Update the logic. Note: When we delete activity J, the schedule must verify
whether we should assign its predecessor to its successor. In other words, would
activity F become a predecessor to activity K.

Figure 3: (c) Update schedule (Mubarak, 2015).

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Project Schedule Updating
Reference
de Andrade, P. A., Martens, A., & Vanhoucke, M. (2019). Using real project schedule data to
compare earned schedule and earned duration management project time forecasting
capabilities. Automation in Construction, 99, 68-78.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley
& Sons.
Kerzner, H. (2019). Using the project management maturity model: strategic planning for
project management. Wiley
Mubarak, S. A. (2015). Construction project scheduling and control. John Wiley & Sons.
Patrick, C. (2004). Construction project planning and scheduling. Pearson Education India.
Wren, A. (2018). Project Management AZ: A Compendium of Project Management
Techniques and How to Use Them: A Compendium of Project Management Techniques and
How to Use Them. Rutledge.
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THANKS FOR
YOUR ATTENTION