Time Management – Habit 3

Short Video of whac-a-mole champ

To-Do-List
from the day
before
& then add
the To-Do-List
from Today
 Schedule
Goals Tasks
Delegate
 Schedule
Goals Tasks
Delegate ?
Physical 20 Min
Health Walk
 Schedule
Goals Tasks
Delegate ?
Cognitive 10 Min
Health Ted Talks
Video
 Schedule ?
Goals Tasks
Delegate ?
Continuous
Improvement
Put First Things
First
Habit 3
 Time Management
Goal  Task  Schedule
1. Select Product Line

Defect 2. Select Team

Analysis
3. Collect 1 year of Data

Continuous 4. Fishbone & Pareto

Improvement
5. Convene Team Meeting

6. PDCA
TPM
7. Implement Plan

8. Celebrate Success
Hindrance to Effective TM
Organized and Execute around balanced priorities
1. The Inability to Prioritize
2. The Inability or desire to organize around them
3. The lack of discipline to execute around them

Internalize Habit 2:
Begin with the End in Mind

17
Time
Management

Role

Goals

Tasks /
Plans

Schedule
Time Product line Data Collect Select Team
Data
analysis
Management

Role

Goals

Tasks /
Plans

Schedule
Next Steps
• Do your weekly planner
• Schedule a sit down (no more than 30 minutes)

20
 Time Management Goal  Task  Schedule
Highly Skilled,
Productive, Skill Track for
Skill
Motivated, Maintenance 1. Skill Matrix / Category
Assessment
Customer Staff
Focused 2. Individual Assessment

3. Cross Training Program

4. Salary Standardization
Employee/
Job 5. Explain Customer Satisfaction Survey to Staff
Assessment
6. Conduct Customer Survey

7. Explain results to Individual / team

Attitude &
Behavior
 Time Management Goal  Task  Schedule

Offer training
Highly Skilled programs to all
Skill 1. Perform Training Needs Analysis
Staff technical staff &
improve skill
2. List of Training Programs to address GAP

3. Develop Training Plan for Dept

4. In-House or Outside Training

5. Identify In-house facilitator for Echo training

6. Conduct Training

Behavior & 7. Training Effectiveness Assessment

Attitude
8. Advance courses for key people. BOND?
 Time Management Goal  Task  Schedule

Provide Accurate Eliminate mis-

1. Review of existing processes & deadlines
& Timely reports deadlines

2. Identify sources of bottlenecks & errors.

3. Coordinate with dept heads, regarding concerns?

4. Approval, support & buy-In from other Dept

5. PDCA

Identify time-
saving tools & 1. Conduct TNA
skill gaps
2. Provide excel (pivot/project….), time management
training
 Time Management Goal  Task  Schedule

Provide quality Right Quality & HR Policies –

services & Quantity of Retention 1. Review of existing process
support workers Program
2. Identify bottlenecks, errors & disruptions

3. Develop Mitigation Plan, quick wins… etc

4. Approval, support & buy-In from other Dept

5. Implement & Monitor

Recruitment