Create purchase order with

reference in SAP system

Purchase order can be created with reference to
any of the following documents using the document
overview
Purchase requisition

RFQ (Request for quotation)

Contract

Another PO using as template

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 We can also make a PO with reference to other
documents making direct entry in the item
overview
 We can select the relevant document from
the document overview from the selection
variant.
 We can select the document
 Use adopt button to get the same adapted
to the purchase order
 If selected my PR or my PO, we can find the
documents created earlier in the system
 Change in layout and other variants are
subject to authorization to user
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ME21N – Create PO
ME22N – Change PO
ME23N – Display PO
ME9F – Display PO print

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 Purchasing info records
 Purchasing info records will help to define
vendor specific information for a material
 A material can be procured from different
vendors
 Different vendors can have different prices
 Info records can be maintained at plant
and purchase organization level

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 Info record
 Conditions can be updated through info update
indicator from other documents such as PO,
RFQ, Contract, Scheduling agreement
 Contract – only generate info record if does not
exist and will not amend an existing one.
 Scheduling agreement – Document number is
updated as the last document
 The general data of the info record is available
for all purchase organizations and plants

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Info record Can give the
following information
 Current and future price conditions
 Planned delivery time
 Over and under delivery tolerance
 Vendor data such as contact person
 Vendor specific data such as vendor material
number, sub range etc
 Number of the last purchase order
 Text of the material
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Info update indicators
 From ME47 select item and double click
 A: Update with or with out plant
 B: Update with plant
 C: Update with out plant
 : No updating
 Organization level used in info record
are Purchase organization, plant and
client (indirectly)
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Price determination process
 In the PO, system searches for price
from specific to general
 If price not found, system do not
suggest from material master records
 In such case you may have to enter the
price manually
 The price suggested by the system is
open for amendment by the user

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ME11 – Create info record
ME12 – Amend info record
ME13 – Display info record
ME1M – List info record by Material
ME1L – List info record by vendor

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