EDMS

Concept & Scheme

 Importance of EDMS
• EDMS – Electronic Data Management System
• Seamless management of data/documents
• Data Security
• One time entry of documents in a common
platform saves time
• Ideal for Projects involving the need for work at
different geographical locations
• Flawless retrieval of data
• Future reference
 Concept
BU

EDRC
Vendors

Consortium
partner Server

Cluster
Client
office

Construction
Site
 M&M BU – Home page
Process
Methodology/Technology
Advancement
Projects

PHOTO Market Scenario

Key Learning's

Innovative Practices

Data Bank/Library

Magazines/Articles

Announcements/News Quality Management System

Fun Zone
 Abstracts
Project – Home page Letters/Faxes

MOM’s
Tender Document Design
NIT Civil & Structural drawings

Technical Specification Mechanical drawings

Commercial/GCC/SCC E&I drawings

General Technical Specification Purchase Requisition

Offer PHOTO Project Control

Technical offer ACE/ SOA

Commercial offer Schedule

BOQ’s Vendors

Estimation Quality

Basis of Estimation/Vendor offer Progress Reports

Abstracts Operations
Tendering Team Project Team
Letters/Faxes PMS

MOM’s Resource Management

Contract Construction Site

Technical JCR
Commercial Sub contractors

Competitors Details Photographs

Discussion forum Discussion forum

 Project – Sub Page
Design
Civil drawings
Structural drawings
Mechanical drawings
Purchase Requisition

Project Control
ACE
Schedule
Vendors
Quality
Progress Reports

Operations
PMS
Resource Management

Construction Site
JCR
Sub contractors
Photographs
Discussion forum
 Benefits
• Unique Reference Number will be generated for each
document
• Documents can be filtered on various sub headings
for easy report generation
• Workflow implementation will give exact status of an
document at any given time
• Assuring data security using different access levels
 Queries to be clarified
• Integration of EIP at required places. i.e for PO,MRN,
Vendor Claims
• Generating Unique reference number of Emails sent
through EDMS
• Customized Menu for Clients, Consortium Partners
• Back up of the data stored