1 Quarterly Meeting

st

of all SSG Advisers and

SPG Coordinators
(CY 2019)
Youth Formation Division
Division of Negros Oriental

March 29, 2019

3rd Flr., Conference Hall, DepEd
Division of NegOr, Dumaguete City
THE PHILIPPINE NATIONAL ANTHEM
Let
us
pray...
 ACKNOWLEDGMENT
OF PARTICIPANTS
Congressional
Districts
District
Ayungon 1 Ayungon 2 Bindoy 1 Bindoy 2

1 st Canlaon 1 Canlaon 2
La Libertad 2
Jimalalud La Libertad 1
Manjuyod 1 Manjuyod 2
Tayasan 1 Tayasan 2
Amlan Mabinay 1 Mabinay 2 Mabinay 3

2 nd Mabinay 4
Sibulan 1
NOHS
Sibulan 2
San Jose

Bacong Dauin Siaton 1 Siaton 2

3 rd Siaton 3 Siaton 4 Santa Catalina 1

Santa Catalina 2 Santa Catalina 3
Santa Catalina 4 Valencia Zamboanguita
ACTIVITY MATRIX
TIME ACTIVITY
08:00am-09:00am Arrival and Registration
09:00am-09:30am Opening Preliminaries
09:30am-09:45am Welcome Remarks
09:45am-10:30am Introduction to Youth Formation Program

10:30am-12:00nn SSG-SPG Online Database

12:00nn-01:00pm Lunch Break

Presentation of Accomplishments per District
01:00pm-03:00pm
And Collection of CIGPs
03:00pm-04:30pm Open Forum
04:30pm-05:00pm Closing Program
Agenda
• Youth Formation Program (YFP)
• SSG-SPG database explained
• Update on reports submission
• Group Chat
• CIGPs
• Agreements
• Upcoming activities
Introduction to Youth
Formation Program
(SGOD)
-MAKA-DIYOS- -MAKATAO- -MAKAKALIKASAN- -MAKABANSA-
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor
PDO CONTACT
INSTRUCTIONS
INFO

• Instructions on • Contact
how to fill-in the information of
information the PDOs
needed for the
Directory and
others
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor

DIRECTORY REPORTS

• Directory of • Tracking of
schools, names reports
and contact submission
information of all related to the
SSG and SPG implementation
Advisers and of Student
Coordinators Governance
activities
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor
UPCOMING
DEADLINES ACTIVITIES

• List of reports • Schedule of

due or for upcoming SSG-
SPG related
submission
activities by YFP
with
references,
dates and
links
Updating of Directory
– 15 minutes

1. Log-in to your Gmail account.

2. Go to this link
http://tinyurl.com/ssgspgdirectorynegor
3. Access “Directory” sheet.
4. Find your school and update the details
needed.
GROUP CHAT

http://tinyurl.com/NegOrSGGC

For timely updates, please

join the group chat.
Checking of
Directory
REPORTS SUBMISSION

Reports must be submitted in

(signed) HARD COPY unless stated
otherwise.

Softcopies may be required for reports

needing consolidation such as CIGPs,
district consolidated report, action plans, etc.
eREPORTS

Electronic Reports must be in

Excel or Word file,
unless specified otherwise.

Naming of Email Subjects and Files

1. Always include the district and school name.
2. Indicate if SSG or SPG.
3. Use ES instead of Elementary School, and HS instead of High
School.
 EXAMPLE
Email Subject Title
For SPG: SPG-District-School Name-Email Particulars
For SSG: SSG-District-School Name-Email Particulars

Sample:
SPG Ayungon 1 Nabalian ES Accomplishment Report SPG SY2019-2020
SSG San Jose Siapo HS Election Reports and Others

*the same format shall be observed for the attachments’ FILE NAME
File Name Sample: SPG Mabinay 4 Inapoy ES SPG 2019 Election CIGPs
Hardcopies
For reports submitted in hard copy, take note of the
following:
1. If with folder, label it accordingly to include district
name, school name and particulars.
2. If the transmitted documents contain multiple files,
ALWAYS include a TABLE OF CONTENTS.
3. Transmit the documents thru the Records Section
for issuance of a NODIS Tracking Number.
Reports Due
as of March 2019

Refer to Database (Deadlines sheet)

https://docs.google.com/spreadsheets/d/
1f-Ubly-
JWS_SqU5nQnJlTZnwf2vLQoniO530zeF
APjg/edit#gid=465065814&range=B1
Deadline Agreements
No. Reports Due for Submission Deadline Extended Until

1 District Federated Election April 1, 2019

2 Schools Election Report April 1, 2019

Election Accomplishment Report / Photo

3 April 2, 2019
Documentation (Activity Report)

4 CESGE (signed by COMELEC Chair) April 2, 2019

5 Action Plan March-May 2019 April 5, 2019

6 Action Plan SY 2019-2020 April 5, 2019

Accomplishment Report (SY 2018-2019)
7 n/a
Outgoing SSG
8 Screening and Nomination (Activity) Report April 10, 2019

9 CIGPs (Election 2019) March 29, 2019

10 Completion of SSG-SPG Database April 8, 2019
Election-Specific
CIGPs

Areas of Concern
1. Student Commission on Election (COMELEC)
2. Logistics
3. Student Engagement
4. Selection of Candidates
5. Campaign
6. Voting
7. Counting of Votes
8. Others
Student Commission on
Election (COMELEC)
CIGPs
COMELEC was not established 21 days
before the conduct of election, that’s why
teachers manned the counting and
canvassing of votes.
Only a few students were willing to be
part of the SSG COMELEC.
Only few teachers are involved in
COMELEC.
There was difficulty in selecting SSG
COMELEC from Senior High School due
to the very small population.
Solution/ Recommendation
Create election committee that is
able to run the entire election
preparation and proceedings.
SSG/SPG Adviser to encourage
COMELEC students to take part
on the election. Ask help from
Grade level advisers.
Incumbent SSG officers were told
to assist the COMELEC as long
as they are not a candidate for a
position
The school must give greater
time for the students to decide
whether to run in any position or
not, in this case, the SSG
COMELEC will be selected early.
Logistics

CIGPs Solution/ Recommendation

Lack of time to organize/plan activities for Plan ahead of time. Refer to

the said activity. Calendar of Activities.
Resources are limited. Plan ahead on how to maximize
available resources.
No available voting precinct because all Plan ahead of time, coordinate
the rooms were occupied for classes. with school head.
No unified template for ballot. Make own ballot.
Student Engagement
CIGPs
Lack of time to organize/plan activities
for the said activity.
There are some pupils who still don’t
have the idea about SPG.
There were students who actively
participated while others don’t mind
the importance of the activity
Some SPG Candidates were
very hesitant to file their COC
due to hassles in complying the
requirements.
Solution/ Recommendation
Plan ahead of time. Refer to Calendar
of Activities.
Orient the SPG aspirants on what
SPG is all about.
Conduct orientation or seminar for
the importance of the students
participation of the school activity
and other student-related activities.
The SPG officers assisted and
guided the SPG candidates in
the compliance of their
requirements.
Selection of Candidates
CIGPs
Qualified students are hesitant
to run for a position.
Some students are interested
to run but their grades cannot
qualify the standards.
Some of the qualified candidates
are planning to transfer to other
schools to study Senior High
School.
Not all potential pupils
responded positively to the
suggestion of the teachers to
file their COC by reason of
being worried about the
responsibility that awaits them.
Solution/ Recommendation
Encourage the student to participate to
lead.
Inspire them to improve their academic
performance.
The candidates were encouraged and
motivated thru the presentation of the
accomplishments of the SSG for the
school year.
The SPG Adviser, together with
the classroom advisers,
encouraged the potential
pupils to partake in the
Supreme Pupils Government
Organization by discussing to
the pupils the advantages of
representing the voice of all
pupils in the school.
Campaign
CIGPs
Lack of time to organize/plan activities for
the said activity.
Lapses on the schedule but it’s too
minimal.
We could hardly conduct room to room
campaign due to lack of time and large
number of students or sections.
Solution/ Recommendation
Plan ahead of time. Refer to
Calendar of Activities.
Strictly follow the time schedule.
Time management activities.
Schedule of activities were posted
on the bulletin boards for
guidance.
Conduct the campaign after the
flag raising ceremony
Voting

CIGPs Solution/ Recommendation

There were some ballots which were not Election orientation to voters
filled in correctly.
Using the ballot secrecy folder was not Provide at least 20 ballot secrecy
practiced. folders next SG election.
The voting was done room to room. Thus, There must be precinct centers in
it is time-consuming. order for the students to
experience a real election.
Counting of Votes

CIGPs Solution/ Recommendation

Some handwritings were not clear Provide ballot sheet wherein

enough. voters will only have to shade the
circle.
The counting of votes was not Consider online voting
systematically done in order to save time
and effort.
Proposed Activity

District-wide Leadership Training

- To submit an activity proposal for
leadership training for scheduling of
activities
- Will not be done simultaneously
Upcoming Activities

- Monitoring of SSG-SPG activities based on

the Action Plans submitted
Questions???
Thank you!!!