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Cash Management
Automatic Reconciliations
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
• Benefits
– Save time and improve accuracy
– Automatically generate additional transactions for bank fees and other costs
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Automatic Reconciliation
Overview
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Key Features and Functions
Matching Type
Automatic Reconciliation process
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Setup Data Required
Bank Account
Bank Statement with lines that correspond to system transactions
Bank Statement Processing setup
• Bank Statement Transaction Codes
Transaction Type
Transaction Codes
• Bank Statement Transaction Type Mapping Mapping
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ERP Cloud Fusion Cash Management
Automatic Reconciliation Transaction
-Reconciliation
Reference Parse Rule Set Code
Transaction
-Parse Rule Set
-Matching Rule Set Bank Account Bank Statements Type Mapping
ERP Cloud
Payables
Transaction
Type Payables
Transactions
- One to One
- One to Many Matching Autoreconciliation Process
- Many to One
- Many to Many Rules
Payables
Transactions ERP Cloud
Tolerance
- Date Tolerance
- Amount Tolerance
Rules Receivables Receivables
Transactions
Bank Statements Receivables
- Rules Matching Rule Transactions
- Tolerances
Set Payroll Transactions
External Entry
Bank Account Transactions ERP Cloud
Global Payroll
-Amount Tolerance
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Bank Statement Transaction Type Mapping
Task: Manage Cash Transaction Type Mapping
• Transaction Type Mapping enables you to
associate a Cash Transaction Type to an Application
Transaction
• The following must be created and mapped to
Cash Transaction Types:
Account Payables Payment Methods
Account Receivables Payment Methods
Payroll Payment Types
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Automatic Reconciliation Setup
1 2 3 4
• Matching Rules determine • Tolerance rules enable you to • A Matching Rules Set is a group • Assign a Reconciliation
how to match bank statement specify date and amount of matching rules and tolerance Matching Rules Set to each Bank
lines and application tolerances for reconciliation, rules account in order to automatically
and can prevent or warn when reconcile bank statement lines
transactions
reconciliation would be a • Each rule set consists of one or with system transactions
more matching rules that can be
• This helps to achieve a breach of a defined tolerance
prioritized or sequenced
higher match rate in
automatic reconciliation and Date Tolerances
Amount Tolerances • Rules should be ordered to
minimizes the need for
achieve the greatest
manual intervention
reconciliation success rate
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Automatic Reconciliation Processing
5 6 7 8
Submit Review Automatic
Autoreconciliation Reconciliation Review Exceptions Mark Reviewed
process Results
• The Autoreconciliation • Review Reconciled and • An exception occurs when the • After completing the
process uses matching rules Unreconciled items reconciliation program cannot reconciliation of a bank
and tolerance rules to match find a system transaction to statement, use the mark
bank statement lines to • Perform manual match with a particular Bank reviewed feature to prevent
reconciliations (unreconcile, accidental unreconciliation
system transactions Statement Line
reconcile) if necessary
• These exceptions are classified
• Resubmit Autoreconciliation
as ambiguous, date or amount
from the Bank Statements and
Reconciliation Dashboard if • Reconcile lines from the Review
desired
Exception UI
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
Reconciliation Matching Rules, Reconciliation Tolerance Rules and
Reconciliation Matching Rule Sets
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Implementation Project
Task List: Define Bank Statement Processing and Reconciliation
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Step 1 – Set up Reconciliation Matching Rules
Task: Manage Bank Statement Reconciliation Matching Rules
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Step 1 – Set up Reconciliation Matching Rules
Advanced Matching Criteria
• Additional matching logic or filtering conditions that must be true for the bank statement line or lines and
transaction or transactions to be matched successfully
•Expression Type: It can be an Attribute, a Literal or an Operation
• The following Attributes can be selected on Advanced Criteria:
• For Literal Expression Type, the Operand value needs to match with database value
(i.e Statement.Transaction Type = ACH)
• The Left-Hand Side Expression needs to have the same data type as Right-hand Side
Expression
• You can add a group condition or an Operation (sum of/multiply) to your criteria
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Step 1 – Set up Reconciliation Matching Rules
Matching Type
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Step 1 – Set up Reconciliation Matching Rules
Grouping Attributes
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1-1 Reconciliation Matching Rule
One Bank Statement Line Matches to One System Transaction
• One Bank Statement Line must match with one system transaction
• In this case, Amount , Date and Reconciliation Reference require an exact match
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1-M Reconciliation Matching Rule
One Statement Line Matches to Many System Transactions
• When users set up a 1-M reconciliation rule, conceptually, they would always try to group the transactions
by some criteria and then match the groups to statement lines as a 1-1 match
• First Question: Which attributes should I use to group the System Transactions?
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M-1 Reconciliation Matching Rule
Multiple Statement Lines Match to One System Transaction
• Similar to 1-M reconciliations, conceptually, when users want to find M-1 matches, they would try to
group the statement lines using some criteria, and then match the grouped statement lines to single
transactions
• First Question: Which attributes should I use to group the Statement Lines ?
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M-M Reconciliation Matching Rule
Multiple Statement Lines Match to Multiple System Transactions
• The implementation of M-M reconciliation requires grouping of both the statement lines and the system
transactions—once the grouping is done, conceptually, the aggregate is then matched 1-1
First Question: What criteria will be used to group Statement Lines, and what criteria will be used to group
System Transactions?
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
• Tolerance rules enable you to specify date and amount tolerances for reconciliation, and can prevent or
warn when reconciliation would be a breach of a defined tolerance
• Date tolerances are used to validate that the source transaction date or dates are within a certain number of days
before or after the bank statement line date or dates
• Amount tolerances are most often used when reconciling foreign currency transactions where there may be
differences due to rounding or fluctuations in the conversion rate—they can also be used if a bank includes a
processing fee in the bank statement line amount
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Step 2 – Set up Reconciliation Tolerance Rules
Date Tolerance
• If a Matching Rule uses Transaction Date for matching, then the Date Tolerance rule is applied
• Date tolerance can be applied to any matching rule type (1-1, 1-M, M-1, M-M)
Amount Tolerance
• Amount Tolerances can only be applied if the matching rule is a one to one matching rule type
• Reconciliation amount tolerances can be defined as a percentage, or amount range, or both—if both
percentages and amounts are applied, then the application uses the most conservative tolerance depending
upon the statement line amount
• For example, if the amount tolerance is $5, and the percentage tolerance is 1%, and the statement line amount is $100: The
application first calculates the percentage amount (1% of $100 = $1) and then compares this to the amount tolerance ($5) and
uses the smaller amount (in this case $1)—so to reconcile a transaction to this line it must be between $99 and $101
• Any amount difference within amount tolerance is automatically created as an external transaction
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Use Case – Tolerance Rules
1-1 Rule Value
Transaction Sources Payables
External
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Use Case – Autoreconciliation Results
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Use Case – Results
• Line 1 was set as Exception, since it meets all of the matching criteria except that the amount is outside the tolerance:
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Step 2 – Set up Reconciliation Tolerance Rules
Considerations
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
• A Bank Statement Reconciliation Rule Set is a group of Matching Rules and Tolerance Rules
• Each Rule Set consists of one or more Matching Rules that can be prioritized or sequenced
• Rules must be ordered carefully to achieve the greatest reconciliation success rate
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Step 3 – Set up Reconciliation Rules Set
Recommendations
• It is strongly recommended that 1-1 rules be sequenced above all other rule types
• To provide the optimum reconciliation rate, you should change the sequence number depending on how
accurately the given rule is likely to reconcile against the correct bank transactions
For example:
- Transactions from sources for which the bank provides a reference ID are likely to have higher
reconciliation rates
- These rules should be placed at the top with a lower sequence number
- Conversely, transactions with no reference ID are more likely to have duplicates or lower
reconciliation rates, and you should place them at the bottom with a higher sequence number
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
• The Autoreconciliation • Review Reconciled and • An exception occurs when the • After completing the
process uses matching rules Unreconciled items reconciliation program cannot reconciliation of a bank
and tolerance rules to match find a system transaction to statement, use the mark
bank statement lines to • Perform manual match with a particular Bank reviewed feature to prevent
reconciliations (unreconcile, accidental unreconciliation
system transactions Statement Line
reconcile) if necessary
• These exceptions are classified
• Resubmit Autoreconciliation
as ambiguous, date or amount
from the Bank Statements and
Reconciliation Dashboard if • Reconcile lines from the Review
desired
Exception UI
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Setup, Bank Statement & Transaction Data
1-1 Rule Value 1-M Rule Value
Transaction Sources Payables Transaction Sources Payables
External
Matching Type One to Many
Matching Type One to One
Within
1-1 tolerance
Out of
1-M Tolerance
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Step 5 – Submit Autoreconciliation process
Cash Management -> Bank Statements and Reconciliation
> Submit Autoreconciliation
• Select Bank Account, Statement ID and From/To Statement End Date to be processed
• If more than one bank statement is submitted for Auto Reconciliation, they will be processed one at a time
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Submit Autoreconciliation process (2)
Process Scheduled: Load and Import Bank Statement
• You can also submit Auto Reconciliation at the same time you are loading your Bank
Statements
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Step 6 – Review Automatic Reconciliation Results
Cash Management -> Bank Statements and Reconciliation
3 Reconciled lines
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Step 6 – Review Automatic Reconciliation Results
Reconciled Statement Lines
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Step 6 – Review Automatic Reconciliation Results
Unreconciled Statement Lines
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Step 6 – Review Automatic Reconciliation Results
Exceptions
• An exception occurs when the reconciliation program cannot find a system transaction to match with a
particular Bank Statement Line
• These exceptions are classified as Ambiguous, Date or Amount
• They are selected in that same order • Occurs when either there are more than
Ambiguous one system transaction that could match
to the line, or the transaction line could
Exception match to more than one statement line
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Step 6 – Review Automatic Reconciliation Results
Mark Reviewed
• After completing the reconciliation of a bank statement use the Mark Reviewed feature to prevent
accidental unreconciliation.
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
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Best Practices
– Oracle Fusion Payables
• Clear and reconcile payments with bank statements
– Oracle Fusion Receivables
• Clear and reconcile receipts with bank statements (Note: if you use automatic clearing for receipts
keep in mind the receipts are only cleared and not reconciled against a bank statement)
– Oracle Fusion Payroll
• Clear and reconcile payroll payments with bank statements
– Oracle Fusion Subledger Accounting
• Record accounting for external transactions
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Program Agenda
1 Overview
2 Automatic Reconciliation Setup
3 Automatic Reconciliation Processing
4 Best Practices
5 Summary
Transaction
-Parse Rule Set
-Matching Rule Set Bank Account Bank Statements Type Mapping
ERP Cloud
Payables
Transaction
Type Payables
Transactions
- One to One
- One to Many Matching Autoreconciliation Process
- Many to One
- Many to Many Rules
Payables
Transactions ERP Cloud
Tolerance
- Date Tolerance
- Amount Tolerance
Rules Receivables Receivables
Transactions
Bank Statements Receivables
- Rules Matching Rule Transactions
- Tolerances
Set Payroll Transactions
External Entry
Bank Account Transactions ERP Cloud
Global Payroll
-Amount Tolerance
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Automatic Reconciliation
• Used for bank statement reconciliation
– Automatically match bank statement lines against system transactions
– 1 to 1
– 1 to Many
– Many to 1
– Many to Many
– Manually match only the remaining exceptions (if any)
• Benefits
– Save time and improve accuracy
– Automatically generate additional transactions for bank fees and other costs
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Automatic Reconciliation
Summary
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Safe Harbor Statement
The preceding is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion of Oracle.